Standard Meeting Room

 

 











GENERAL INFORMATION:

  • Location: Standard Meeting Rooms are located in Halls 1, 5, 6, 7, 8.0 and 8.1. Please check the Floorplan to confirm your Standard Meeting Room location. If you require further information on Fira Gran Via such as location/access, facilities onsite and other useful venue information, please refer to the Venue Information section
  • Opening Hours: Please check the Opening Times & Access section in this Manual to confirm the opening hours of your Hall
  • Handover: Standard Meeting Rooms will be accessible from Saturday 22 February 2020


PACKAGE DESCRIPTION:

Exhibition Passes: 

  • As a MWC exhibitor, you are allocated a limited number of complimentary Exhibition Passes for staff and guests depending on your stand size. Please check the Registration section for more information
  • Note: Exhibitor Staff and Exhibitor Contractor Passes grant access to the venue from Thursday 20 February 2020


A 100 Word Company Profile and Product listing in:

  • The Official MWC Website and the GSMA Event App 
  • Product and Services Directory within the Official MWC Website
  • Please submit your company's profile through the 100 Word Profile form


Meeting Room facilities: 

  • White melamine walls combined with white translucent polycarbonate panels
  • Standard grey carpet
  • White fabric ceiling
  • Lockable door and 2 copies of keys
  • Fluorescent Lighting of 75W/m2
  • Furniture Package

 Meeting Rooms up to 18m2    

 Meeting Rooms above 18m2   

   Meeting Rooms above 36m2   

Furniture Package A


Furniture Package B


Furniture Package C


  • Fascia Name Board with company name and meeting room number
    • Please submit your Company Name you wish to appear in your Fascia Name Board by submitting the Fascia Name Board form through Forms & Deadlines
    • Note: if no name is submitted, the fascia name board will display the company name as shown on your contract
  • Power Supply: 230V power supply available from Saturday 22 February 2020 (07:00h - 23:00h)
    • Stands up to 18m2: 3.3kw/16A Switchboard with 1 embedded socket and 1 triple socket base
    • Stands above 18m2: 6.6kw/32A Switchboard with 1 embedded socket and 1 triple socket base
    • Please select the location of your switchboard by submitting the Switchboard & Socket Location form in Forms & Deadlines page
  • Cleaning: Basic Cleaning - sweep and empty bins - will be provided once set-up is finished and every evening during event day

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CUSTOMISE YOUR PACKAGE:

AV Services
  • Should AV equipment be required please contract this separately with one of our Official Suppliers & Recommended Service Providers. Please check the Audio Visual & Computer Equipment section in the Suppliers page for contact details
Branding
  • Branding is not included in your Standard Meeting Room package
  • Should you wish to have your logo on the Fascia Name Board, you would be able to request it and upload it through the Fascia Name Board form. Please note this will be managed by servifira and will incur an extra cost. For more information, please contact servifira
  • For any other branding option, please contract this separately with one of our Recommended Service Providers. Please check the Graphics Services section in the Suppliers page for contact details
Catering
  • Should you wish to order catering for your Standard Meeting Room, please check the Official Catering Suppliers page for contact details and menu options
Cleaning
  • Basic cleaning will be provided for all Standard Meeting Rooms once set-up is finished and every evening during event days
  • Should you require additional cleaning please contact servifira or go to your assigned Exhibitor Service Desk if already onsite
Furniture
  • Furniture items included within your package are provided as a set package and therefore it is not possible to change these for preferred items
  • If you wish to order additional furniture please contact servifira
Power Supply
  • Power is included in your Standard Meeting Room package as detailed above and will be available from Saturday 22 February 2020
  • Should you require additional power please contact servifira
WiFi & Wired Internet
  • WiFi & Wired Internet can only be hired with our Official Supplier servifira. Please check the WiFi & Wired Internet section in the Suppliers page


FORMS & DEADLINES:

  • Booking Deadline: deadline for booking your Standard Meeting Room Package is Friday 17 January 2020. Late Order forms will be published here shortly
  • Handover Date:Standard Meeting Room Packages will be accesible from Saturday 22 February 2020
  • Please see below the most relevant forms applicable to your stand package
  • There are other optional forms available in the Forms & Deadlines page, please make sure you check them all
 FORMS  MANDATORY/OPTIONAL  DEADLINE
 100 Word Profile
 Mandatory  14 February 2020
 Fascia Name Board
Mandatory  10 January 2020
 Method Statement*
Mandatory* 15 November 2019
 Risk Assesment
Mandatory  15 November 2019
 Stand Plan Submission*
Mandatory*   15 November 2019
 Switchboard & Socket Location
Mandatory 10 January 2020
 Unwanted Furniture
 Optional 10 January 2020
 Wireless Policy Acceptance
Mandatory  24 January 2020

Note*: Only applicable if you are planning on fitting out your Standard Meeting Room


DOS & DON'TS

Branding:
  • Pull up Banners, posters or any other form of branding is not permitted on the aisles
  • External Branding of your Standard Meeting Room is permitted
  • It is strictly forbidden to drill, staple or fix any attachments to the panels. It is advisable to use double sided tape or velcro to attach posters
Floorplans:
  • Please visit the Floorplans section for instructions on how to view and download your technical stand plan. Ensure that you view the technical floorplans to determine the amount of open sides that your stand will have (i.e. open sides being sides leading to an open aisle)
  • For any questions related to the technical floorplans please contact Freeman, our technical floorplan supplier at mwc@freemanco.com
Platforms:
  • Your stand may have a platform in order for adjacent stands to have access to service ducts. Please check the Floorplans page or contact your Account Manager for more information
Stand Build:
  • Exhibitors are not allowed to dismantle their Standard Meeting Room themselves and will get charged for any damaged material if this is attempted
  • Rigging above Meeting Room is strictly forbidden
  • All decorative items and products must fit within the stand. No elements can be higher than 2.45m height (the height of the Shell Scheme structure)
  • If you are planning to bring your own contractors to customize your suite please ensure your contractors visit the Operations section in this Manual, where all rules and regulations can be found Standard Meeting Room exhibitors planning on fitting out their space must send the stand plans for inspection by submitting the Stand Plan Submission form available in Forms & Deadlines page. Standard Meeting Rooms will be accessible from Saturday 22 February 2020
Waste Removal:
  • MWC has 0% waste tolerance policy, this means you are responsible for removing all stand fitting waste, decorative items and any other elements not included in your stand package. Please refer to the Waste Removal Policy for further information
Weight Restrictions:
  • LED and LCD Screens cannot be fixed on the Shell Scheme panels due to weight restrictions