Meeting Room Plus

 










anchorGENERAL INFORMATION:

  • Location: Please check the Floorplan to confirm your Meeting Room Plus location.
  • If you require further information on the Fira Gran Via venue, please refer to the Venue Information section of this Event Manual
  • Opening Hours: Please check the Show Opening Times
  • Handover: Meeting Room Plus will be accessible from Saturday 26 June 2021


anchorPACKAGE DESCRIPTION:

Exhibition Passes: 

  • As an MWC exhibitor, you are allocated a limited number of complimentary Exhibition Passes for staff and guests depending on the size of your space
  • Please visit the Manage My Registration page for more information


A 100 Word Company Profile and Product listing in:

  • The Official MWC Website and the GSMA Event App 
  • Product and Services Directory within the Official MWC Website
  • You can submit your company's profile through the 100 Word Profile Form


Meeting Room facilities:

  • White carpentry walls 245cmH
  • Platform 4cmH
  • Standard grey carpet
  • Carpentry door with lock
  • General LED lighting
  • Carpentry box covering switchboard
  • Fascia name board with company name and meeting room number
    • You can submit the company name you wish to appear in your fascia name board through the Fascia Name Board Form in the Forms & Deadlines page
    • Please note: if no name is submitted, the fascia name board will display the company name as shown on your contract
  • Furniture Package:
Meeting Room Plus 12.75m2 - 14.75m2
2x Conference Tables
5x Chairs
1x Cabinet with lockable door
1x Coat Hanger
1x Bin

Please click here for visuals
Meeting Room Plus 15m2 - 20.75m2
2x Conference Tables
6x Chairs
1x Cabinet with lockable door
1x Coat Hanger
1x Bin

Please click here for visuals
Meeting Room Plus 21m2 - 36m3
3x Conference Tables
8x Chairs
1x Cabinet with lockable door
1x Coat Hanger
1x Bin

Please click here for visuals
Meeting Room Plus above 36m2
5x Conference Tables
12x Chairs
1x Cabinet with lockable door
1x Coat Hanger
1x Bin

Please click here for visuals


This package has been amended and optimised to ensure that participants in this space can easily comply with the current regulations concerning physical distancing, capacity and ventilation. If you have any questions about the optimised package please speak to your sales account manager for further details.
  • Branding:
    • Branding of the outside wall is included with the Meeting Room Plus package
    • Dimensions are 224cmH x 180cmW
    • You can submit your graphic files through the MR+ Artwork Submission Form in the Forms & Deadlines page
    • Please note: if no artwork is submitted, your Meeting Room Plus will feature MWC branding
  • AV Equipment: Free standing 40” screen with USB plug and HDMI cable
  • Power Supply: 230V power supply available from Saturday 26 June 2021 (07:00 - 23:00)
    • Room's up to 18m2: 3.3kw/16A switchboard with 1 single socket embedded in switchboard and 1 double socket in extension
    • Rooms above 18m2: 6.6kw/32A switchboard with 1 embedded socket in switchboard and 1 double socket in extension
    • You can select the location of your switchboard through the Switchboard & Socket Location Form in the Forms & Deadlines page
    • Please note: if the Switchboard & Socket Location Form is not submitted, the switchboard will be placed at Fira's discretion, you may incur additional costs if it needs to be moved
  • Cleaning:
    • Basic Cleaning - sweep and empty bins - will be provided once set-up is finished and every evening during event day
    • Self Cleaning Pack including:
      • 1x Hand Sanitiser Gel (500ml)
      • 1x Antibacterial Cleaning Spray (1L)
      • 1x Roll of Disposable Paper Towel

IMPORTANT: All stand packages are subject to change and will be adapted as necessary to adhere to all COVID-19 rules and regulations in place at the time of the Event.


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CONTACT TRACING:

    All persons entering an area, such as a meeting room or a working office, where they may remain in close proximity with others for more than 15 minutes, must be scanned in-and-out of the enclosed area with the official scanning equipment. 
      Exhibitors with meeting room packages will be provided with scanning equipment for contact tracing purposes as part of their package.
        More information on Contact Tracing can be found in the New Rules and Regulations page.


        CUSTOMISE YOUR PACKAGE:

        AV Services:
        • Should audio visual equipment be required, you can contract this separately with our Recommended Service Provider, servifira. Pleaseclick here for more information

        Branding:
        • Branding is included in your Meeting Room Plus package
        • Should you wish to have your logo on the fascia name board, you can request this and upload your logo through the Fascia Name Board Form in Forms & Deadlines page
          • Please note: this opportunity is managed by servifira and will incur an extra cost. For more information, please contact servifira
        • For any other branding option, you can contract this separately with our Recommended Service Provider, servifira. Please click here for more information

        Catering:
        • Should you wish to order catering for your Meeting Room Plus, you can place your order with one of our Official Catering Suppliers, please click here for more information

        Power Supply:
        • Power is included in your Meeting Room Plus package as detailed above and will be available from Saturday 26 June 2021
        • Should you require additional power please contact servifira

        WiFi & Wired Internet:
        • WiFi & Wired Internet can only be hired with our Official Supplier, servifira. Please click here for more information


        anchorFORMS & DEADLINES:

        Please click here for all of your forms and deadlines.

        anchorDOS & DON'TS

        Branding:
        • Additional external branding of your Meeting Room Plus is permitted
        • Pull-up banners, posters or any other form of branding is not permitted in the aisles 

        Capacity:
        • Important: The current government regulations allow for one person per 2.5m2 of space. The applicable regulations are subject to change. This Event Manual will be updated accordingly to accommodate any such changes. All Exhibitors must adhere to any capacity regulations in place at the time of the Event

        Floorplans:
        • Please visit the Floorplans section for instructions on how to view and download your technical stand plan
        • For any questions related to the technical floorplans please contact Freeman, our technical floorplan provider, at mwc@freemanco.com

        Frequency Policy:
        • If you are planning to use wireless devices (cameras, micros, etc.) or any wireless activation, more information can he found here
        • Frequencies can be applied for by using the Frequency Application Form in the Forms & Deadlines page

        New Rules & Regulations:

        Shipment & Onsite Distribution:

        Stand Build:
        • Rigging above meeting rooms is not permitted
        • All decorative items and products must fit within the stand. No elements can be higher than the Meeting Room Plus structure
        • If you are planning to bring your own contractors to customise your meeting room please ensure your contractors visit the Operations section in this Manual, where all rules and regulations can be found
        • Meeting Room Plus exhibitors planning on fitting out their space must send the stand plans to Abraxys Ltd for inspection. Please visit the Stand Plan Submission page for more details

        Waste Removal:
        • GSMA has 0% waste tolerance policy, this means that exhibitors are responsible for removing all meeting room fitting waste, decorative items and any other elements not included in the meeting room package. Please refer to the Waste Removal Policy for further information