STAND BUILDING HEALTH & SAFETY



1. Fire exits and escape routes
2. Fire safety
3. Emergencies
4. General health and safety
5. Standard Installation



1. FIRE EXITS AND ESCAPE ROUTES



CAPACITY OF EXITS
The number, capacity and distribution of exits must be sufficient to allow visitors safe access and egress to ensure effective means of escape in the event of an emergency. The exits should be kept available and unobstructed at all material times and should generally be arranged so that there are alternative escape routes from any point within the event.

ESCAPE ROUTE SIGNAGE
Escape route signs should be illuminated at all times.
Alternative means of escape and adequately maintained general and safety lighting, with maintained illuminated exit notices shall be provided to any enclosed area on a stand. All escape routes and exits shall be maintained unobstructed, in good order with non-slippery and even surfaces and free from trip hazards.

ACCESS TO SAFETY EQUIPMENT AND SIGNAGE
Exit door lighting, fire signage and safety equipment signs must not be obstructed unless permission has been given by SNIEC and the organiser and alternative arrangements made. Stands must be set out in such a way that they do not interfere with access to the fire-fighting devices. If fire-fighting devices are located inside the stands, they must remain visible and accessible at all times.

AMOUNT OF ESCAPE ROUTES
Stands over 150sqm require minimum two emergency exits on opposite sides of the stand on the ground level.

WIDTH OF ESCAPE ROUTES
Escape routes in stands have to have the following widths:
  • Stands up to 100sqm: 1m width minimum
  • Stands over 100sqm: 1.5m width minimum
Please consult with the stand plan inspection agencies for stands over 500sqm

LENGTH OF ESCAPE ROUTES
  • The maximum length of an escape route on a stand is 15m until reaching an open area
  • Should the escape route be longer than 15m then it needs to have 2m width minimum or an alternative escape route should be created leading to the opposite side of the stand
  • If this is unachievable due to the large size of the stand, the stand should be designed in such way to ensure the shortest possible escape route. This type of layout will have to be checked individually by the stand plan inspection agencies.

EMERGENCY EXIT DOORS
  • Emergency exit doors must be non-lockable
  • Emergency exit doors must have a system of easy and fast opening accessible on the side from which an evacuation would occur
  • Emergency exit doors must open in the direction of the evacuation

For further information regarding this regulation please contact:

AbraxysGlobal Ltd
Tel: +44 208 747 2045 (United Kingdom)
Email:mwcshanghai@abraxys.com



2. FIRE SAFETY



FIRE REGULATIONS
GSMA Ltd and the SNIEC are dedicated to providing a safe work environment for all users of the SNIEC. To actively contribute to SNIEC safety, organisers and contractors are required to observe the following fire safety rules and regulations. All users of the building should understand the potential fire risks and should always eliminate the risks when conducting any activity at the SNIEC.

All service providers, contractors and workers at the SNIEC are required to observe the fire safety rules and regulations stipulated below to minimize all risks leading to outbreak of fire hazard. Smoking is strictly prohibited at Mobile World Congress Shanghai, no ashtray or ash container will be provided.

Open (naked) flames are prohibited within the SNIEC and compliance is required of the following:
  • Equipment provided for the purpose of fire fighting must not be abused, misused, relocated or concealed
  • The operational effectiveness of sprinkler installations must not be compromised
  • Fire alarm call points must not be operated without due cause
  • Fire exit doors must not be obstructed and must remain available for use at all times
  • A passage of at least 1.2 metres (4 ft) wide between any temporary structures and the fire hydrant, equipment room doors and alarm bell contacts must be maintained
  • Exhibitors wishing to cover a portion of their booth for video presentation must submit duplicate drawings to the Organiser for approval. Ceilings can only be constructed of a large mesh or system grid consisting of minimum 1cm x 1cm openings which will permit the passage of water in the event of fire.
  • Fire hydrants must not be used as a source of water, except for fighting fires

FIRE EXTINGUISHERS AND FIRE HOSE CABINETS
All fire extinguishers and fire hose cabinets must be kept clear, accessible, and remain free of obstruction at all times. The fire hose cabinets, fire extinguishers and permanent fixtures of the facility cannot be moved.

STORAGE

  • No excess stock and literature or packing cases or other flammable materials may be stored in any unauthorised areas or voids.
  • Storage underneath stages and structures is strictly forbidden.
  • Please contact the official freight handling agent should you require storage of items outside of SNIEC.

PRECAUTIONS
In general, display items shall be in a material which cannot be accidentally ignited by contact with a cigarette, match or heat source of any type or which will self-extinguish once the heat source is removed. Any display items suspended within stands, booths or structures shall use a metallic suspension. Please note that any replica floral displays must be fire resistant.

SMOKING
Please note that it is not permitted to smoke inside of any part of the SNIEC Premises. This applies to Build-up, show open days and breakdown.

POTENTIAL RISKS
  • Obstruction to means of escape
  • Locked or blocked exit doors
  • Wedging of smoke stop doors
  • Combustible decorative material used indoors or along means of escapes
  • Hindrance to, unauthorized alteration or removal of fire fighting equipment such as fire extinguisher, break glass fire alarm, hose reel, etc.
  • Use and handling of naked flame
  • Use and handling of paint and thinner when carrying out decoration work
  • During electrical or gas welding process
  • Overloading of electrical outlets or electrical appliances

ELECTRICAL INSTALLATIONS
All design of electrical installations on stands, features, displays or exhibits shall comply with the following statutory requirements and standards of The International Electrotechnical Commission (IEC standards) and must accord with the national and local fire protection regulations that all of them must be non-combustible with a burning diffusion rate not lower than Class B1. The SNIEC will not supply electricity to any installation which does not comply with these regulations or requirements. When electrical hazards are identified, measures to abate such conditions shall be taken. This can require and may result in shutting off power to the hazard, which may in turn affect neighbouring exhibits or zone. Identified hazardous electrical conditions in permanent wiring or temporally wiring shall be corrected in order to meet relevant Fire Safety Regulations. Electrical wiring, devices, appliances and other equipment that is modified or damaged and constitute an electrical shock or fire hazard shall not be used. This includes electrical motors which must be maintained in a manner free from accumulation of oil, dirt, waste and other debris which will interfere with required motor ventilation or create a fire hazard. The use of any two-wire extension cord is prohibited. Multiple outlets and electrical cords must have a “ground” and cannot exceed their listed ampere rating. All temporary electrical wiring must be accessible and clear of debris and storage material.



3. EMERGENCIES



EMERGENCY AISLES / GANGWAYS
All gangways and exits must be kept clear at all times during the whole event period including build-up and dismantling. During the open period under no circumstances must any part of a stand, furniture, or exhibit, project beyond the boundary of the stand. Doors or windows must not open outwards onto gangways. Exhibitors should not engage in any activity or employ any person or device that, in the opinion of GSMA Ltd, tends to create any congestion in the gangways.

EMERGENCY PROCEDURES
Emergency numbers
In the case of an emergency, please contact SNIEC Customer Service Centre at the telephone numbers provided below. The venue staff will immediately contact local fire, ambulance and police services as required, and will escort emergency vehicles through the venue.

Useful Telephone Numbers

  • SNIEC Customer Service Centre: +86 21 2890 6501 / 2890 6011 / 2890 6021
    Above hotlines operate according to SNIEC’s operating hours. During MWC Shanghai, hotlines will operate as following:
    Jun 22 – 25      08:00 – 22:00
    Jun 26 – 29     08:00 – 18:00

  • Local Emergency Numbers in Shanghai
    Ambulance: 112
    Fire: 119
    Police: 110

Remark: SNIEC Customer Service Centre should be contacted firstly for reporting any emergency cases in the venue. Local fire, ambulance and police services hotlines are listed as alternative emergency contacts out of SNIEC’s operating hours.

Medical
MWC Shanghai's First Aid stand is located at W2 hall, which provides medical assistance and support for minor injuries and illnesses.
In the case of an injury, please take following measures:

  1. Call SNIEC Customer Service Centre immediately, providing the exact location and description of the injury.
  2. If possible, help comfort the injured party until qualified help arrives.

Fire
The venue is equipped with fire sprinklers and alarm system. Portable fire extinguishers are located at all gates inside the exhibition halls.
If you detect fire or smoke:

  1. Activate the nearest fire alarm if possible, given that the situation is safe to do so.
  2. Call SNIEC Customer Service Centre immediately, providing the exact location and details of the fire.
  3. Leave the exhibition hall immediately by the nearest exit.
  4. Close doors behind you.

If you hear a fire alarm:
  1. Stay calm and alert, while getting prepared to leave the venue.
  2. Do not return to the venue until the public address system has declared that it is safe to do so by SNIEC management or fire / police officials.

Evacuation
Once a fire alarm evacuation announcement is made, please proceed with the following instructions:
  1. Leave the venue by the nearest safe exit.
  2. Follow announcements over the public address system or instructions by SNIEC staff and/or fire / police officials.
  3. Once outside the SNIEC, stay clear of the venue; do not return until the public address system has declared that it is safe to do so by SNIEC management or fire / police officials.

Emergency exits
All emergency exits are indicated with green signage.

EMERGENCY STAFF SNIEC’s Customer Service Counter is located at the North Entrance Hall. It will become the communications centre and command post in the event of an emergency. In addition, SNIEC’s Security Office is operational 24 hours a day as the contact point for an emergency.

FIRST AID
Fully equipped medics will be available throughout all times of build-up, show open and dismantling. Please go to the First Aid office located at N2 if you are in need of assistance.



4. GENERAL HEALTH AND SAFETY



WORK MACHINERY AND WOOD CUTTING
Any machinery or equipment used must be in good condition, with dangerous parts effectively guarded.

Use of sawing machinery is strictly prohibited within SNIEC. Manual saws for the cutting of wood must be equipped with the relevant bag and suction system for the sawdust and shavings produced.

SPECIAL RISKS AND PROHIBITED GOODS ON THE EXHIBITION STANDS
Unless specifically agreed by the organisers in writing following a notice period of at least 90 days notice, the following goods and equipment are prohibited and will not be admitted on to the exhibition:

  • Flammable liquids or gases
  • Compressed gas cylinders
  • Radioactive materials
  • Radiation generators
  • Goods classified as hazardous including toxic, corrosive, irritant, harmful or oxidising materials (with the exception of small quantities of domestic cleaning materials in containers or aerosols of less than 500 cc capacity)
  • Any activity involving water where there is a risk of legionella i.e. water features, fountains etc.
  • Explosive, pyrophoric or spontaneous combustible materials.
  • Smoke machines
  • Lasers other than Class 1 lasers or those in completely enclosed equipment
  • Equipment that may cause nuisance due to odour, emission of objectionable noises or stroboscopic or disturbing lights, simulators and rides
  • Animals

PERSONAL PROTECTIVE EQUIPMENT

All areas within the venue will be compulsory hard hat areas and high visibility reflective vests must be worn during build-up and dismantling.

According to the regulation from Shanghai New International Expo Centre, every contractor and freight forwarder must wear the helmet on site during move-in and move-out period at the fairground. Meanwhile, the exhibitors must wear the helmets as well during move-in and move-out period. In addition, all personnel must wear safety belts when working on construction in height, steel cap shoes when constructing steel structures, safety glasses when cutting or grinding metal will be required and enforced. High visibility clothing is also required for all of the above actives. The security department of SNIEC reserve the right to refuse against entrance for non-compliance. All safety equipment should be self-prepared.

ALCOHOL AND DRUGS
It is prohibited for any contractors to be under the influence of alcohol or illegal drugs while working at the venue, or while performing site activities, including operating vehicles or equipment. GSMA and SNIEC reserve the right to remove anybody from site who does not adhere to this rule.

VEHICLES AND MACHINERY
Engine driven vehicles, vessels or machinery will only be admitted to be displayed during the exhibition if specifically agreed with the organisers, at least 28 days before the show opens. Before being admitted, fuel tanks must be emptied and closed with the fuel caps locked and any batteries disconnected.

HAZARDOUS MATERIALS

Unless approved by SNIEC and the relevant authorities in writing:

  • No open fire or combustible gas is allowed to be used in the Centre.
  • No explosive, petrol and highly flammable toxic or corrosive substance are allowed to be used in the hall. Radioactive substances shall not be brought into the Centre.
  • No more than one (1) day’s supply of any solid or liquid hazardous material shall be stored within the Leased Area or stands at any time, and the remainder should be stored in special containers and sealed in a location confirmed by the government departments, SNIEC and GSMA.
  • Toxic wastes must be sealed in suitable containers with clear markings, and must be handled according to the relevant government rules governing waste disposal.
  • No smoking is allowed in Leased Area and anywhere in the Centre with non-smoking signs.
The following articles are forbidden to be exhibited in or brought into the Centre without the written approval from SNIEC: arms, guns, swords, ammunition, explosives, inflammable materials, radioactive substances and any other dangerous goods, goods prohibited for import, goods infringing upon patent rights, goods that may affect the normal operation of SNIEC, and any item prohibited by the relevant government departments.

HIGH-FREQUENCY EQUIPMENT, RADIO INSTALLATIONS, ELECTROMAGNETIC FIELDS Operation of high-frequency equipment, radio installations and electromagnetic fields require approval and must be agreed upon with GSMA. Furthermore, operation of high-frequency and radio installations is only permitted if they have a demonstrably sufficiently large frequency distance to the already used frequencies/applications on the trade fair grounds. Proof of this must be provided to GSMA. Information about the frequencies/ applications used on the trade fair grounds can be obtained from GSMA.



5. STANDARD INSTALLATION


(a) TESTING
To ensure compliance the SNIEC’s personnel, in conjunction with Official Contractor, will inspect and test all installations. Official Contractor is to be advised by the person responsible for the installation when it is ready for inspecting and testing. Where found to be satisfactory, the installation will be connected to the electricity supply and energized. Where an installation is found to be unsatisfactory, the supply will not be connected and Official Contractor will advise the contractor responsible, who must rectify any faults and advise the Official Contractor when the installation is ready for re-inspecting and re-testing by re-submission of the test form. The contractor shall undertake the safety of the electrical installations in writing or sign on the document of undertaking. The SNIEC will not energise the power unless the electrical installations of the customer side are completed and free of any defect. The SNIEC shall not take any responsibility for any delay or loss of business due to a substandard installation by the customer.

(b) MODIFICATION OR ADDITION TO STAND INSTALLATIONS
If, after initial inspection and energizing of mains supplies, modifications or additions are made to the stand installations, these must be notified to Official Contractor for inspection and re-testing by the SNIEC.

(c) APPLIANCES
All Electrical appliances connected to a socket must be tested by a competent person before it is plugged in and energized. It is the responsibility of the person(s) who bring in the equipment to the exhibition hall, to ensure testing result is up to safety standard. The electric circuit supplying signs or lamp exhibits shall be a separate one, and must be controlled by an approved pattern “Fireman’s Emergency Switch” in an accessible and visible position, and labelled “Fireman’s Switch” in accordance with the authorities requirements.