Partner Programmes - Operations
- Overview
- Floor Plans
- Operational Packages
- Running rehearsals, the show, and working with the show crew
- Audio Visuals support
- Visuals / Branding
- Walk-throughs
- Internet
- Furniture
- Catering
- Event Support Staff
- Access Times
- Shipping Instructions & Onsite Distribution
OVERVIEW
The Partner Programmes take place at the Kerry Hotel Pudong that are conveniently located next to Shanghai New International Expo Centre (SNIEC). This five-star hotels offer impressive state-of-the-art auditoria and ballrooms as well as high-end accommodation, and can host your event with flexible formatting to better reach your target audience in the mobile ecosystem.
The GSMA provides a turnkey solution for Partners, however should you have any customised requirements, please discuss directly with your Operations Manager. Please note, due to Covid-19, the meeting capacity is subject to change if required for Health and Safety reasons by the Venue or a Governmental Body. Any change shall be notified to the partner as soon as reasonably practicable.
FLOORPLANS
OPERATIONAL PACKAGES
The GSMA provides an operational package for each of the different event spaces which typically includes:
- AV equipment & Crew
- Standard Theatre style seating
- Stage set and furniture (for ballrooms only)
- Internet support (fixed line offered in some rooms only)
- Lighting (for ballrooms only)
- Branding opportunities
- Simple catering
Please refer to the deliverables outlined in your contract for further information. Should you have any custom or additional requirements, GSMA will endeavour to accommodate them, subject to the terms and conditions outlined in your contract. Please speak directly with your Operations Manager for a detailed proposal.
Prior to our Partner kick-off call, we will provide you with the detail of your specific package for you to review internally with your team, and during the call we can clarify any questions that you may have regarding the deliverables.
RUNNING REHEARSALS, THE SHOW, AND WORKING WITH THE SHOW CREW
AUDIO VISUALS SUPPORT
AV equipment and crew appropriate to the size of your meeting space and package are included in the standard package. Please review the equipment list and advise your Operations Manager of any questions. If additional equipment is needed, this can be discussed with your Operations Manager to determine feasibility and any additional costs. The deadline for making any such requests for changes/additions will be included in the package information provided prior to the kick off call. Orders after this date will be subject to availability and may incur late order surcharges. Any cancellations after the final confirmation date will be charged at full price. Again, all of these deadlines will be clearly communicated to you.Please be respectful of the crew and their working hours when planning your agenda. Regular breaks, including lunch are mandatory, and will need to be coordinated with your Operations Manager in advance.
VISUALS / BRANDING
Please check your contract for specifics on what branding (printed and/or digital) is included. All branding and visuals must be approved by GSMA.The deadlines for the submission of artwork files will be included in the package information provided prior to the the kick off meeting.
File specifications and transfer methods will also be included in the package information. High resolution and/or vector graphic (AI or EPS) files are best. Your Event Operations Manager will provide you with the correct file specifications for your specific branding opportunities.
WALK-THROUGHS
We highly recommend that all Partners schedule a walk-through of the event spaces prior to MWC Shanghai. This enables you to meet the MWC Shanghai team in person, familiarize yourself with the event spaces and audience flow, and discuss your programme to ensure your requirements are met. Note that depending on the timing of the walk-through, the event spaces may not be set with AV, furniture or stage sets for your event, and in no case is technical support available. Reviews of content (presentations, videos), sound or lighting, or branding elements should take place during your scheduled rehearsal slot. If additional rehearsal time is needed, please discuss directly with your Operations Manager.
To maximise the effectiveness of your rehearsal, and the subsequent success of your event, please ensure that all of your speakers and relevant stakeholders attend the rehearsal session and come prepared. Reviews of content (presentations, videos), sound or lighting, or branding elements can take place during your scheduled rehearsal slot.
INTERNET
Some packages include a dedicated fixed line for higher demand internet service. If additional internet service is required, please contact your Operations Manager. The deadline for placing additional IT orders will be communicated during the Kick off Call. Any orders or changes after this date will be subject to availability and late order surcharges. Any cancellations after this date will be charged at full price.
FURNITURE
Standard furniture for the audience, stage (speaker seating and coffee table(s)), and catering / networking activities is included in the standard package. Please review the listing of furniture and if you wish to order anything over and above what is already included, please contact your Operations Manager directly. The deadlines for any orders, surcharges or cancellations will be included in the package details.
CATERING
Please check your contract for specific catering inclusions. Most packages include one coffee break with cookies and bottled water in the ballroom for all guests. Should you wish to order any additional catering for the attendees/your staff, please contact your GSMA Operations Manager for menu options. Catering storage and tables are included as part of your package. . The deadlines for any additional orders, surcharges or cancellations will be include in the package details.
EVENT SUPPORT STAFF
GSMA provides Event Support Staff (ESS) for general assistance for each partner programme. The quantity of staff depends on the package and event size. For additional staff, please speak with your Operations Manager directly. The deadlines for any additional orders, surcharges or cancellations will be included in the package details. GSMA will provide training regarding MWC Shanghai and general duties, but you are responsible for informing and training ESS of specific requirements and activities needed. Please be respectful of the Support Staff and their working hours. Regular breaks, including lunch are mandatory, and will be coordinated with your Operations Manager.ACCESS TIMES
For the general opening hours of MWC Shanghai 2022, please click here.
During Show Days
SNIEC Opening Hours.
- Tuesday 30 June opening time: 09:00-17:00
- Wednesday 1 July opening time: 09:00-17:00
- Thursday 2 July opening time: 09:00-16:00
*Registration hours will be confirmed closer to the event. These will be included in your registration confirmation. Alternatively please visit our website at http://www.mwcshanghai.com/ for these timings closer to the event.
SHIPPING AND ONSITE DISTRIBUTION
Should you need to ship any packages, details to be confirmed.