Stand Plan Submission


It is a legal requirement that all ‘Space-Only’ stands are inspected independently for compliance with prevailing Health and Safety Law and Approved Codes of Practice.

The plan-inspection service is provided by our Appointed Contractors Abraxys Ltd who will inspect your plans and supervise the build.

It is the responsibility of each exhibitor to ensure their contractors follow the g-Guide and fully understand the Mobile World Congress Operations Manual.

Late submissions of the required documents will have difficulty seeking the required checks in time. The Organisers, nor Fira the venue, can help speed up any checking processes. Plans without the required authorisation will not be allowed to start building until the appropriate authorisation has been received.  

Details of what is specified as Complex and how you should submit your stand plans and documents, as well as important regulations to abide to, are shown below.


Important note: All space only stands are to remember that the top of stands must also be capped off. The top of stands are to be dressed to conceal internal structure from the gallery viewing.

IMPORTANT: The Deadline for ALL plans and documents to be summited is Friday 16 November 2018

Space only stands do not include walling, stand dividers, stand fittings, electrics, carpet or floor coverings and you are responsible for organising all of this at your own cost.

  • All space-only stands must be designed and built by experienced exhibition contractors/ stand-builders.
  • The design of your stand is your responsibility and must be substantial by nature.
  • Dividing walls between stands must consist of solid walling, provided by you.
  • Whilst it may be that you are adjacent to another space only stand, all walls adjoining other stands that exceed 2.5m must be ‘backed off’ – i.e. finished to present a plain, white, flat surface to the adjacent stand down to 2.4m. Signage, logos or projections are not allowed on this area so as to be visible from the adjacent stand.
  • When you arrive on-site, the area of the stand will be marked out on the floor. It is your responsibility to ensure that the stand is built to the correct floor markings. If you are in any doubt about the location of your stand, please speak to the Hall Manager who will be able to assist you in establishing the boundaries within which you and your contractors must build and work.

When you design your stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.



SUBMISSION OF TECHNICAL DRAWINGS 

Fully detailed and scaled plans and designs must be submitted via the Stand Plan Submission form which can be found in the Forms & Deadlines section, for all of the below packages:  

  • Space Only Stands (incl. Space Only Hospitality and Hybrid stands)
  • Double Decker Stands
  • Outdoor Structures
  • Complex structures
  • Internal fit outs of Meeting rooms
  • Internal fit outs of Outdoor Structures

Stand designs must include, but are not limited to, the below: 

  • Detailed technical plans at a scale of 1:50 detailing:
    • Side & height elevations
    • Evacuation plan showing all necessary smoke detectors, escape route signage and locations of fire extinguishers 
    • Stand number & exhibitor name
    • Details of any rigging requirements or hung elements
    • For Hybrid stands only: indicating m2 of hospitality vs. exhibition space in line with the contracted m2 
    • All rigging requirements or hung elements must be detailed in full. To read through the rigging regulations please click here. It is important to submit the Rigging Information Form as early as possible, which can be found in the Forms & Deadlines section.
    • If you are planning on installing a kitchen as part of your stand design, you must include a detailed layout indicating exact location of any electrical equipment (ovens/kettles etc) to allow this to be checked by the appointment Health & Safety Company
  • On site contact person’s name and mobile contact number
  • Detailed information regarding the materials being used. Including up to date fire resistance certificates. To find out more information about material specifications, please click here

 

New: All glazing and mirrors used in the construction of stands must consist of safety glass which is laminated. For more information please read through the Stand Building Regulations section.

If you are planning to build one of the following structures:  

  • Double Decker structure
  • Complex structure
  • Outdoor Structure

Further information is required. Please see below:

  • Distribution plans of both levels of the construction (if not included with the above documents)
  • Calculations of the main structure which must include the following:
    • Full structural calculations of all build elements, taking into account the maximum floor loadings of the exhibition floors. To view floor loading capacities, please click here
    • Details on the load transmission of pillars to the exhibition floor, of any upper decks
    • Details on the maximum horizontal impact strength of any walling or handrail element (minimum 1kN per m)
    • Outdoor structures only: Details of wind stability (minimum 0.52kN/m2(100km/h wind) according to Spanish build regulations (CTE)
    • Double deck structures only:
    • Author of the calculations, title, date of drawing & full contact details

If you are planning to install a Complex Suspended Structure (10 or more rigging points), the following information must be submitted in addition to the required stand plan documentation: 

  • Full calculations of the load distribution for the suspended structure. To read through the rigging regulations please click here

 

All submitted information will be received by the appointed stand plan inspection agency, Abraxys Ltd. For any queries, please email or call, +44 2087472045

For any queries regarding double decker stands, complex structures, complex suspended structures or outdoor structures please contact the official structural engineers, Graó Tècnic by email or call +34 935284000 / +34 670965795


STAND PLAN INSPECTION CONDITIONS:

  • Structural approval of double decker stands and in some cases complex structures, have a cost associated. All costs for obtaining certification of the above mentioned complex structures, double decker and outdoor structures are at the cost of the exhibitor. Local architects may request participation by a representative of Fira de Barcelona 
  • Please note that all double decker space only stands are also obliged to complete the Double Decker form in order to highlight their planned control measures to prevent accidents when working at height. The form can be found in the Forms & Deadlines 
  • Working at height without adequate preventive measures in place is strictly not permitted and will be stopped immediately.
  • The Organisers and the venue or their approved Structural Technicians reserve the right to request structural calculations and approvals at the expense of the exhibitor, pre-show or on-site for any stand or structure at the event should they feel it to be necessary
  • Photographs, faxed drawings or drawings from other exhibitions will not be accepted
  • All plans and associated documentation must be submitted in English
  • Upon receipt of the written confirmation from our Stand Plan Inspection Agency, Abraxys no alterations can be made to the drawings submitted
  • Please note that second levels are charged at 50% of ground floor square metre rate. Read more here.

All stand plans have to be approved before the build-up commence. Build crews cannot begin build if a ‘Commence to build’ letter from Abraxys has not been received.

Important Information: If you are building a double deck stand there is an addition charge for the 2nd level. For any questions or to confirm a double desk stand build, please click here.  


COMPLEX STRUCTURES

COMPLEX STRUCTURES, COMPLEX SUSPENDED STRUCTURES, OUTDOOR STRUCTURES AND DOUBLE DECKER STANDS

A complex structure is any form of construction, of any height which would normally be designed by an engineer and/or has, through a risk assessment, been found to provide a significant risk. In relation to this event, complex structures are defined by the below:

  • Double deck stands with under passes and staircases.
  • Suspended structures that require 10 or more rigging points or are classed as 'complex' by Expo Rigging or the Stand Plan inspection agencies
  • Platforms and stages over 0.5m in height and those including staircases (see diagram below)
  • All outdoor structures (due to their possible exposure to harsh weather conditions structures built in the outdoors need to withstand wind speeds of up to 100km/h)
/mwcoem/s/Complex_structures.jpg?v=1

HOW TO OBTAIN PERMISSION TO BUILD A COMPLEX STRUCTURE: 
  • Depending on the location of the stand, some exhibitors are entitled to build a second storey to their booth if agreed by the organisers. The permissible maximum build height is 6m. However due to the variance in heights within the different halls, all exhibitors must refer to the technical floor plans.  To find out more about height restrictions, please click here.
  • All height restrictions specified must be adhered to. Please click hereto view the village map, technical floor plans and pillar plans.  Please check the build height restriction section for more information.
  • Rules relating to the build of double deck structures within the confines of the venue, are rigorous and venue specific. All construction is subject to the rules and regulations of the Spanish CTE(Código Técnico de la Edificación)
  • All double deck, outdoor & complex structures and complex suspended structures must receive a formal certificate of stability from Graó Tècnic, the official structural technician for Fira Gran Via. This certificate has a related cost which will be communicated to the exhibitor by ServiFira with a quotation.

For any questions regarding this please contact the official structural engineers, Graó Tècnic by email or call +34 935284000 / +34 670965795