External Catering Regulations



MWC Barcelona 2020 offers exhibitors a diverse range of official catering companies which comply with the legislation in force, relative to food hygiene and pass the strictest quality controls. Any exhibitors wanting to hire stand catering from an external caterer (non-official catering supplier) must ensure that the provider complies with the MWC regulation and legislation relative to food hygiene in order to guarantee security and quality of Catering service. Please follow the below three steps to ensure compliance:

STEP 1: Food Hygiene & Quality Approval Certificate

  • Food Hygiene & Quality Approval Certificate Application: Any External Catering Supplier must hold a ‘Food Hygiene & Quality Approval Certificate’ to provide service during MWC. This certificate would be issued by SAIA, our Official Food Hygiene Consultants. Please contact SAIA on the details below to apply for your ‘Food Hygiene & Quality Approval Certificate’. Deadline to apply is Friday 7 February 2020

  • Additional Documentation: the below documentation must be sent to SAIA as part of your application
    • Requirements to operate: please read, sign and send back the ‘Requirements to Operate’. Click here to download the document
    • Legislation fulfilment Commitment Letter, relative to Food Hygiene & Safety (Regulation 852/2004), click here to download
    • Compulsory data form, click here to download
    • Copy of the Sanitary Registration
    • Manual of the self-controlling system based on the Hazard Analysis and Critical Control Point (HACCP)
    • Certificate of training of the food handling personnel

  • Service Charges:
    • Pre event: 425€ (VAT not included): This charge will be applied per catering company. A one off service charge will be due for payment as part of each application to use external caterers. This service charge covers: document evaluation, certificates, onsite inspections.
      • Certification of achievement for food safety standards at MWC2020
      • Communicating Quality Protocol
    • During & Post event: 640€ (VAT not included): This charge will be applied per stand (client), and catering.
      • Stand visit & audit by the official food hygiene technicians who will carry out food safety and quality checks
      • Individual Food Safety and Quality reports for each of  provider, with images, records and proposals for improvement

  • Payment Details:
    • On receipt of invoice, applicable service charge must be paid. Bank transfers are the only accepted payment method. Please see bank details below
    • Please send a copy of the bank transfer to SAIA via email, please see contact details below
    • Once SAIA have received the documents and the applicable service charge the 'Food Hygiene & Quality Approval Certificate' will be issued to guarantee service during MWC

SAIA Contact Details
Contacts: Lluís Riera & Klaas Romaní
Email: lriera@saia.es
Email: kromani@saia.es
Tel: +34 931841048 
Bank Acount Details
Entity: SAIA
Bank: BANKIA
Account Number: 2038 8949 4860 0010 9558
IBAN Code: ES64 2038 8949 4860 0010 9558
Swift Code: CAHMESMM

IMPORTANT: The Organisers and the Venue reserves the right to refuse access to any external catering companies that do not comply with the rules and regulations


STEP 2: External Catering Waste Management

  • All catering companies are responsible for the waste generated as a result of their services. All waste is to be removed from the venue immediately and it is the responsibility of the hiring client to ensure this is carried out
  • The dumping of materials or disposal in the venue waste bins is strictly prohibited. Companies who are found not to be complying with this regulation will be charged a waste removal fee by Fira Barcelona or may have their access rights revoked
  • External catering companies are required to pay a daily fee for the handling of the waste generated by their services. The fee is 90€ per day and per stand (VAT not included)
  • Payment Methods:
    • Bank transfers will only be accepted on/before Tuesday 12 February 2020. On receipt of invoice, please send the applicable fee via bank transfer and email a copy of the transfer to servifira
    • Credit card / Cash payments will only be accepted from Tuesday 12 February 2020 onwards. Please go to the Logistics Office (Fira Gran Via, South entrance, level -1)

Fira Barcelona Logistics Department Contact Details
Email: mwcvehicleaccess@firabarcelona.com
Location: Fira Gran Via, South Entrance, Level -1
Bank Account Details
Entity: servifira
Bank: LA CAIXA
Account Number: 2100 0927 56 0200017660
IBAN Code: ES49 2100 0927 56 0200017660
Swift Code: CAIXESBBXXX


STEP 3: External Catering Vehicle Pass

  • The 'Food Hygiene & Quality Approval Certificate' does NOT include vehicle access. External Catering Vehicle Passes must be arranged with the Logistics Deparment of Fira Barcelona
  • Please contact Fira Barcelona Logistics department to request your External Catering Vehicle Pass Application Form. Upon receipt of the form, the logistics department will inform you how to proceed
  • Every External Catering Vehicle Pass for delivery purposes includes three staff passes(one driver and two staff) for the duration of the event. Any additional external catering staff requiring access to the venue will need to hold an official MWC Badge from the exhibiting company to access the event
  • Conditions:
  • Vehicle passes must be requested at least 72h before the beginning of the event in order to process the staff badges
  • Only commercial vehicles are allowed to access the venue. No private vehicles will be allowed
  • If you require Vehicle Access during Build-up and/or Dismantling times, please visit the logistical platform Sot del Migdia, where build-up vehicle permits will be issued along with vehicle time slot cards and your contractor wristbands. For more details on vehicle access please click here
  • The Catering Vehicle Access Pass will only allow access to the venue during the event dates at the times stated below. All Non-official catering vehicles will be required to leave the venue before 16:00 on Thursday 27 February 2020
  • All staff passes need to be validated with a security sticker prior to the event open days, therefore any vehicle passes requested after Friday 21 February 2020 will not include personal badges. In such cases, exhibitors will need to provide their caterers with official event passes from their EVP allocation
  • Photo-ID checks are performed at all access points, please ensure an official photo identification document is being carried to access the venue (Passport or National ID Card)


Monday 24 February 2020
Tuesday 25 February 2020
Wednesday 26 Ferbuary 2020
Thrusday 27 February 2020
07:00 - 19:00
07:00 - 19:00 07:00 - 19:00 07:00 - 16:00


  • Rates:
Vehicle Type
Bookings until Thursday 20 February 2020
Bookings after Thursday 20 February 2020
Up to 3.5t
500€ (VAT Not Included)
750€ (VAT Not Included)
3.5t or over
750€ (VAT Not Included) 750€ (VAT Not Included)


  • Payment Methods:
    • Bank transfers will only be accepted on/before Tuesday 12 February 2020. On receipt of invoice, please send the applicable fee via bank transfer and email a copy of the transfer to Fira Barcelona
    • Credit card / Cash payments will only be accepted from Tuesday 12 February 2020 onwards. Please go to the Logistics Office (Fira Gran Via, South entrance, level -1)

Fira Barcelona Logistics Department Contact Details
Email: mwcvehicleaccess@firabarcelona.com
Location: Fira Gran Via, South Entrance, Level -1
Bank Account Details
Entity:
Fira Barcelona
Bank: LA CAIXA
Account Number: 2100 0927 56 0200017660
IBAN Code: ES49 2100 0927 56 0200017660
Swift Code: CAIXESBBXXX