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anchorBuild Rules & Regulations






The Rules and Regulations governing this event are an integral part of the contract for your booth space and have been established to protect all parties involved.  Exhibitors agree to respect and follow all laws, rules and regulations of the State of Nevada, the Las Vegas Convention Center (LVCC), Exhibit Service Contractors, Emergency Staff, and the GSMA.  If an exhibitor or booth activity is in violation of any above referenced party, the GSMA may require the exhibitor to alter the booth before the event.  Any necessary changes are to be made at the exhibitor’s expense and are subject to approval.

All booth matters and questions not covered by these Rules and Regulations are subject to the decision of the GSMA. The GSMA may amend these Rules and Regulations at any time and all the amendments that have been made will equally bind all parties. As with the original Rules and Regulations, GSMA will notify exhibitors who may be affected.

The GSMA reserves the right to reject or prohibit any booth, whole or in part, or any exhibitor and his or her representatives, based solely on its judgment, discretion, and authority.  Please refer to your Exhibit Space Contract for additional rules and regulations.

If you have any questions, please contact the Abraxys team at mwclv@abraxysglobal.com



Aerial Drones / Unmanned Aerial Systems (UASs) Guidelines

UASs − Unmanned aerial systems includes all of the following:

  • All drone/UAS operators must comply with all FAA requirements.
  • UAV – Unmanned Aerial Vehicle
  • RPAS – Remotely Piloted Aircraft System
  • RC Model Aircraft
  • Drone

UASs are allowed to be used indoors or outdoors with the following requirements:

  • Exhibitors must have approval from show management.
  • A Drone form must be completed and submitted.
  • Drones/UASs carrying weapons are prohibited.
  • Drones/UASs must weigh less than 55 lbs.
  • Drones/UASs are restricted to within your defined booth space only.
  • Drones/UASs are prohibited from flying over-populated areas.
  • Drones/UASs must be flown in a fully enclosed area (including ceiling) using netting, plastic or other safety measure. Tethering is not an approved safety measure. Netting should be of a flame-retardant material and must be sturdy enough to prevent the UAS from breaking or escaping the enclosure.
  • Drones/UASs are prohibited from flying within 18” of any building structure including sprinklers.

Outdoor Use Without Being Fully Enclosed

  • For outdoor use of a drone/UAS that is not operated within a fully enclosed area, please refer to the FAA website for more information. https://www.faa.gov/uas/.



Aerosol Cans

  • Aerosol cans containing flammable gases or liquids are prohibited. Only empty containers may be placed on display.
  • Flammable liquids, solids or gases are prohibited inside the building unless prior review and approval is obtained.



Air Conditioning

The installation of air-conditioning units with warm-air condensation is allowed inside the halls with GSMA and Fire Marshal approvals.  Any air conditioners, air handlers and HVAC systems used in any enclosed areas/space must be vented and equipped with a vertical air deflector for exhausted air, sound reduction materials to decrease noise, and removal of condensation.  Exhausted air may not be directed into any adjoining booth, aisles, walkways or common back wall.  The official plumbing contractor is FREEMAN, please contact them regarding any related services.



Automobiles / Motor Vehicles on Display

  • Fuel-tank openings shall be locked or sealed in an approved manner to prevent escape of vapors. 
  • Fuel tanks shall not contain more than one-quarter their capacity or more than five gallons of fuel, whichever is less. 
  • At least one battery cable shall be removed from the batteries used to start the vehicle's engine, and the disconnected battery cable shall then be taped. 
  • Auxiliary batteries not connected to engine's starting system may be left connected.  
  • Electric and hybrid vehicles shall have their operating batteries disconnected whenever possible.
  • External power is recommended for demonstration purposes.
  • Battery charging is not permitted inside the building.
  • Combustible/flammable materials must not be stored beneath display vehicles.
  • Fueling or de-fueling of vehicles is prohibited.
  • Vehicles shall not be moved during the show and will remain off while freight doors are closed.
  • 36” of clear access or aisles must be maintained around the vehicle.
  • Vehicles must be a minimum of 20 feet from exits or exit pathways.
  • Vehicles placed in lobbies and meeting rooms must have approval of the convention services manager (CSM).
  • Visqueen must be used under vehicles on display in lobbies and meeting rooms.


Back-wall / Booth Partitions

All Space Only booths must provide their own self-supportive back-walls and side-walls where connecting to a neighboring booth.

Back-walls must have a minimum height of 8ft and a maximum height of 20ft. Any partition walls above 8ft in height that overlooks a neighboring booth must be finished from the backside in a neutral color, without logos or branding.  Where there is no neighboring booth adjoining the back-wall for whatever reason, exhibitor must finish all of the backwall down to the ground.

Side-walls have a maximum height of 3ft in the front half of the booth, unless connecting to the back-wall of a neighbouring booth when it must be at least 8ft. 

Peninsular and corner booths may leave sides open to the aisle, but must still provide a back-walls and side walls as needed.



Balloons / Blimps

Balloons must comply with the Hanging Signs & Rigging Policy and must not be mounted above stands.

Show management and your convention services manager (CSM) must approve the use of balloons.

Indoors

  • Helium balloons, including columns and arches, must be tethered.
  • Helium gas cylinders used for refilling must be secured in an upright position on American National Standards Institute (ANSI) approved fire prevention stands with the regulators and gauges protected from potential damage.
  • Overnight storage of helium or compressed air cylinders in the building is prohibited.
  • Helium balloons may not be used for handouts.
  • Blimps may not be flown around the exhibit hall.

Outdoors

Moored balloons, including hot air balloons and kites, are permitted on property with the following conditions:

  • Must have approval from show management and your CSM. 
  • Balloons/kites must be moored and can only be used for displays. 
  • Balloons/kites must not exceed the height of the building. 
  • Hot-air balloons that are inflated and standing must have an FAA-certified pilot with a commercial rating for lighter-than-air aircraft with the balloon at all times. 
  • Mylar balloons are prohibited.




Booth Demonstrations / Obstructions of Aisles

Exhibitors may not conduct demonstrations or activities that result in obstruction of aisles or prevent ready access to neighboring exhibitors’ booths.  Please make sure to position your demonstrations in such a way as to bring attendees into the booth rather than filling the aisles.  Demonstrations are to be straightforward, professional and relative to the displayed product.  The use of demonstrators, gimmicks, mimes, magicians, robots, vehicles, etc., in the aisles is prohibited at all times.  Company flyers, promotional materials or advertising of any nature may not be placed, shown or demonstrated anywhere within the confines of the Venue other than your contracted space.  Promotional materials may not be distributed outside the Venue, or on any street corners surrounding the Venue.  Any materials found in any public areas or being distributed outside of the Venue will be confiscated and discarded, jeopardizing your company’s participation in future GSMA events.  The GSMA reserves the right to terminate any objectionable activities.



Booth Setup

If approved by show management, an exhibitor has the option of contracting the setup of their booth or setting up the booth themselves. If an exhibitor opts to set up their own booth, the individuals doing the setup must be full-time employees of the exhibiting company and able to provide credentials. All persons must comply with the Occupational Safety and Health Administration (OSHA) safety standards at all times.




Booth Construction Types & Use of Space


Click here to see an example of each of the booth construction types.


Linear/In-line Booth(s): 

Use of Space:  Generally arranged in a straight line with neighboring exhibitors on each side, leaving only one side exposed to the aisle. 

  • The minimum back wall height is 8 ft. and the maximum height is 20 ft. The minimum sidewall height in the front half of the booth is 3 ft. 
  • Sidewalls higher than 3 ft. are only allowed in the rear half of the booth, must be finished in a neutral color when facing neighboring exhibitors, and may not exceed the height of back-wall.
  • All materials should be arranged in such a manner so as to not obstruct sigh lines of neighboring booths; materials above 4 ft. are only allowed in the rear half of the booth space.

In-line Corner Booth(s):

Use of Space:  Located at the end of series of in-line booths with exposure to intersecting aisles on two sides.  The same rules apply as listed above with In-line Booths except side adjacent to cross-aisle will have a maximum height of 3 ft.

Peninsula / End Cap Corner Booth(s):

Use of Space:  Exposed to aisle on three (3) sides, these booths are required to build walls at minimum 8ft. and maximum 20 ft. in height.

  • Walls must span the length of the sides adjacent to a neighboring booth.
  • All booth structures within the booth can have a maximum height of 20 ft. Any partition walls above 8 ft. in height that overlooks a neighboring booth must be finished from the backside in a neutral color and without logos or branding.
  • Booths and walling should be positioned in such a way as not to obstruct the view of the exhibition or adjacent booths. Only up to 50% of any open side of booths are permitted to have an outside wall.

Island Booth(s): 

Use of Space:  Typically, 20 ft. x 20 ft. or larger and exposed to aisles on all four sides.  There is no pipe and drape or walling construction provided.

  • Any size booth exposed to the aisles on all four sides. Ground-supported properties within the space may not exceed 20 ft. in height. 

Multi-Story / Double Decker:

Use of Space:  A multi-story/double decker booth is defined as a booth with a physical second level. A minimum of 400 sq. ft. ground-level booth space is required for any multi-story/double decker construction.  Any booth designed to have an upper deck (multi-story/double decker) MUST notify GSMA and submit floor plans for an official approval.  If certificates of flame retardant are applicable, those must be included with the submitted plans. Exhibitor shall be notified when the Fire Marshal gives final approval.

  • As a general guideline the following regulations are to be considered:
    • Any booth space designed to have an upper deck must notify GSMA
    • A certified professional engineer must approve the structure and a professional stamp must be on the plans submitted. The engineer can be certified from any state or any international government
    • All areas, including storage areas, under the second story must be equipped with a UL-approved, battery-operated smoke detector attached to the ceiling or under structure
    • A 2A10BC extinguisher is required on each level. The fire extinguishers must be easily available and unobstructed from view
    • Booths that exceed 750 sq. ft. of space with enclosed perimeter walls will require at least two (2) separate exits. Additional exits may be required on a case-by-case basis. Capacity will be calculated at 15 sq. ft. per person
    • There is a restriction as to the number of multi-story/double decker exhibits allowed in each hall. The area in question must be approved first by the LACC Facilities Department and LACC Fire Marshal.
    • Any second level over 20 ft. x20 ft. may not be approved if it is determined it will negatively affect the overhead sprinklers for fire prevention
    • Occupancy load is currently 10 people per 10 ft. x15 ft.
    • Railing or side of second story must be at least 42 in. high
    • Second (upper) level cannot have a ceiling
    • Minimum ceiling height of ground level is 8 ft.
    • Maximum height of flooring of second story is 12 ft. from base of first story
    • Height limitation for entire structure is 20 ft. with at least a 3 ft. distance from the archways or ceiling
    • Section 10 of the Uniform Building Code prohibits the use of spiral, winding, or curved stairs in any facility. Stairs must have tread all the way around. The staircase also must be at least 3 ft. in width and have a handrail on at least one side. If any deck is designated to hold over 10 people a second staircase is required for emergency evacuations
    • Wood must be flame resistant or treated
    • Exhibitors may not hook into the LACC sprinkler system

Hanging Signs & Rigging Policy

Use of Space:  All signs or structures that are suspended from the ceiling and not ground supported are allowed in island and peninsula booths.  Height restriction is 20 ft. from the floor to the top of sign.  Simple banners ARE NOT allowed.  FREEMAN is the event rigging contractor.  For additional details on union jurisdiction for the assembly, installation and dismantle of hanging signs, please review FREEMAN Online.

  • Hanging signs MUST be clearly identified when submitting technical drawings for approval.
  • All floor supported truss structure projects in which a portion of the overall structure is suspended must be installed by the event rigging contractor.
  • The event rigging contractor MUST also install any floor supported truss structure that employs the use of self-climbing truss (either motor or hand winch operated).
  • The event rigging coordinator will hang signs as close to exhibitor specifications as is practical or as hall structure permits. Characteristics of signs, exhibit hall height restrictions, rigging, and electric hoist placement may cause the actual hanging sign heights to differ from orders.
  • Exhibitors hanging signs that are in violation of the event rules and regulations, are responsible for all charges accrued to move the sign into compliance.

Cabling / Ceiling Suspensions

Use of space:  Booth structures should be built to be structurally sound.  Booths whose structural integrity requires cabling and/or suspension from the ceiling are not permitted.

Lighting & Truss

Use of Space Lighting trusses, suspended from the ceiling, will be allowed for Peninsula and Island Booths ONLY and cannot exceed 23 ft. in height from the floor to top of the trusses. 

  • All lighting, fixtures, lighting trusses or overhead lighting that are suspended from the ceiling cannot exceed the boundaries of the exhibit space.
  • Lighting should not project onto other exhibits or exhibition aisles.
  • Lighting, including gobos, should be directed to the inner confines of the booth space.
  • Lighting that is potentially harmful, such as lasers, ultraviolet lights or flashing or strobe lights that can trigger photosensitive epilepsy is not allowed.


Chemicals

  • All chemicals brought into the facility must be labeled as required by OSHA and accompanied by the applicable safety data sheet (SDS).
  • A list of chemicals, including all SDS, must be included with your booth plan submission.
  • Exhibitors are responsible for supplying show management with all chemical information brought into the facility.
  • The exhibitor is responsible for the disposal of all hazardous materials. Disposal of hazardous materials is prohibited in the sinks, sewer lines and drains of the facility.
  • All chemicals shall be removed from the facility at the conclusion of the show.



Electrical Panels

Access to all electrical panels must be maintained per NEC and any applicable local fire, building and safety codes.

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Elevators and Escalators

  • Freight is not permitted on passenger elevators.
  • The transportation of dollies, oversized luggage, boxes, or freight and tool boxes on escalators is prohibited.
  • Freight elevators for contractor use are located near freight door 10, the North Lobby and in the service corridor of the West hall.
  • Freight for the 2nd floor in the South halls must be transported via the South hall ramps.

Enclosed Booths (50% Rule)

Totally enclosed booths are not permitted on the exhibition floor.  Booths and walls should be positioned in such a way as to not obstruct the view of the exhibition or adjacent booths.

  • Up to 50% of any open side of booths are permitted to have an outside wall
  • Solid runs of walling along open perimeters are not permitted where this causes neighboring booths being visually blocked off from the rest of the exhibition
  • The upper portion of multi-story/double decker booths can be completely closed in (no ceiling)
  • Exceptions to this will be considered by the organizer on a case by case basis and only if all affected neighbor booths have agreed in writing
  • This rule is not enforced for open sides of booths facing a hall perimeter wall
  • As the rule is to ensure visibility, low-walling and handrails up to 3.5 ft. in height are considered open

Note: Visual enclosures during move-in used to protect the privacy of exhibition booths are only permitted if they are structurally sound and are kept within the boundaries of the booth space.




Exhibitor Appointed Contractor (EAC) Permits

Any show appointed and/or exhibitor appointed company providing a service and/or supervision during conventions, trade shows and events at the facility must obtain an annually issued Exhibitor Appointed Contractor (EAC) permit and comply with specific conditions. Please click here for full information.



Exit Signs

  • Building exit signs must be visible at all times.
  • Any drape, exhibit or convention-related material hung or built near an exit sign must be installed so that the exit sign is not covered. If an exit sign is blocked from the usual sight line, another emergency exit sign must be temporarily installed with a secondary power source.



Fire and Safety Exhibit Guidelines

  • All means of entrance and exit must be free from obstruction at all times.
  • Each hard wall booth must be a minimum of nine (9) inches from the booth line for access to electrical.
  • No storage of any kind is allowed behind booths or near electrical service. A one-day supply of product is permitted within but cannot be stored behind the booth.
  • All fire extinguishers and emergency exits must be visible and accessible at all times. Should this equipment be within a booth or exhibit due to the layout of floor space, additional signage indicating fire equipment location(s) (extinguisher, hoses, etc.) will be necessary, along with accessibility being maintained at all times.
  • Exhibit booth construction shall meet the requirements. The upper deck of multilevel exhibits that is greater than 300 square feet (28 sq. m) will need at least two (2) remote means of egress. The upper deck, if occupied, must have a live load capacity of 100 lbs. per square foot. All materials used in exhibit construction, decoration or as a temporary cover must be certified as flame retardant, or a sample must be available for testing. Materials that cannot be treated to meet the requirements may not be used.
  • Construction and demolition of multilevel booths and exhibits require compliance with OSHA fall protection regulations for general industry requirements.
  • All electrical wiring must be installed per National Electrical Code® (NEC) standards.
  • Use of halogen fixtures must comply with our halogen lamp restrictions.
  • Vehicles on display:
    • Fuel tank openings shall be locked or sealed in an approved manner to prevent escape of vapors; fuel is limited to one-quarter its tank or five gallons of fuel, whichever is less.
    • At least one battery cable shall be removed from the batteries used to start the vehicle engine, and the disconnected battery cable shall then be taped. Batteries required to demonstrate auxiliary equipment shall be permitted to be kept in service.
    • Auxiliary batteries not connected to engine starting system may be left connected.
    • Electric and hybrid vehicles shall have their operating batteries disconnected whenever possible.
    • External chargers or batteries are recommended for demonstration purposes.
    • No battery charging is permitted inside the building.
    • Combustible/flammable materials must not be stored beneath display vehicles.
    • Fueling or de-fueling of vehicles is prohibited.
    • Vehicles shall not be moved during show hours.
    • 36” of clear access or aisles must be maintained around the vehicle.
    • Vehicles must be a minimum of 20 feet from exit of door or exit pathway.
    • There shall be no leaks underneath vehicles.
  • Model/modular home displays in trade shows must be reviewed with the convention services manager (CSM). In addition, a floor plan of the model/modular home must be submitted to the Safety and Fire Prevention Office.
  • Vehicles in the building for loading or unloading must not be left with engine idling.
  • Except for equipment that uses LPG (propane) or natural gas as fuel, compressed gas cylinders, including LPG (propane), and all flammable or combustible liquids are prohibited inside the building. Any other exceptions require prior approval by the CSM and the Safety and Fire Prevention Office. Overnight storage of LPG (propane), natural gas as fuel or compressed gas cylinders is prohibited in the building. The following regulations apply to the use of LPG inside and outside the facility. Any use of LPG (propane) on property must be approved prior to arrival by the Safety and Fire Prevention Office.
  • When approved, LPG (propane) containers having a maximum water capacity of 12 lb. [nominal 5 lb. LP-Gas capacity] may be permitted temporarily inside the convention facility for public exhibitions or demonstrations. If more than one such container is in an area, the containers shall be separated by at least 20 feet.
  • Any exception to the first two requirements above must be submitted for review and approval by the Safety and Fire Prevention Office and the CSM. 
  • All LPG (propane) containers must be separated and inaccessible to the public. Cooking and food warming devices within exhibit booths shall be isolated from the public by not less than 48 inches (1220mm) or by a barrier between the devices and the public.
  • The after-hours, overnight storage of any LPG (propane) container inside the convention facility is strictly prohibited. Containers must be removed at the end of each day and can be delivered back to the show floor upon the arrival of exhibit staff in the morning.
  • Propane cylinders awaiting use should be stored in a secured propane storage cage that meets the requirements of OSHA. Storage cages must be secured in designated locations outside of the building.
  • No dispensing from or refilling of LPG (propane) containers will be permitted inside of the convention facility.
  • Use of LPG (propane) outdoors must be approved by the Safety and Fire Prevention Office and the CSM prior to arrival on property. No outside LPG (propane) will be permitted in any areas where building exits discharge or fire department access is required.
  • When requested, areas enclosed by solid walls and ceilings must be provided with approved smoke detectors which are audible outside the area of the booth. A fire watch may be required. (See Multilevel and/or Covered Exhibits for more information.)
  • The travel distance within the exhibit booth or exhibit enclosure to an exit access aisle shall not exceed 50 feet.
  • Lighters/torches used for demonstration require an open flame permit from Clark County Department of Building and Fire Prevention. A one-day supply of giveaway disposable lighters may be kept in the booth.
  • Exhibitors who plan to demonstrate fuel-burning appliances on property must have approval from the CSM 30 days prior to the event. 
  • Fireplaces must be listed as ventless or self-venting for indoor use in order to obtain approval for use inside the facility.
  • Only enclosed fireplaces will be approved for use, meaning the fireplace must be enclosed with a glass front, or a protective heat/contact barrier must be installed to prevent combustible exposure or attendee contact.
  • Screen-front fireplaces will not be approved for use.
  • Exhibit design directly around the fireplace and installation of the fireplace must meet the requirement/code for permanent fireplace installation. Distances from exposure to combustibles must meet the requirements for permanent installations.
  • Candles may be used for decorative purposes for events with food service (one candle per table) where the candles are supported by/on substantial noncombustible bases so located as to avoid danger of ignition of combustible materials. Candle flames shall be protected and enclosed so that if the candle were to tip over, there would be no risk of fire. The Safety and Fire Prevention Office has final approval to determine if a candle meets the above criteria. Candles may not be left unattended while lit.


Fire Marshal Approval

Fire Marshal approval is required every year for specific booths including double decker/multi-story and covered booths, regardless of whether or not booth design has been changed.  All booths must be freestanding and self-supporting.  Booth configurations should not be designed to obstruct the view of nearby booths, exits or doorways.  Make sure to submit your booth plans (hard copy plans only) no later than given deadline.  Refer to the multi-story/double decker booth procedures for more information.




Hard Hats & High Visibility Vest 

As a continued effort to maintain health and safety precautions at all Organizer events, we strongly encourage all personnel to wear a hard hat and high visibility vest during build-up and dismantling days.




Hot works is any activity that creates sparks or uses open flame, including, but not limited to, brazing, soldering, cutting, arc welding, oxy-fuel gas welding, hot taps and torch applied roofing or flooring, or any activity that creates sparks.
Any hot works activity used for the installation/dismantling of a show, MUST be preapproved by the Safety and Fire Prevention Office. The office will issue a hot works permit to the person/persons performing the hot works. The permit will be valid for one shift or until the completion of the project, whichever is first. The permit is job specific and may not be transferred to another task or carried over to the next shift.
The following will be required of the person/persons performing the work:
  • Before beginning work, the work area shall be visually observed by the person performing the hot works and the person issuing the hot works permit. The permit tag checklist shall be completed jointly, then signed by the worker and the person issuing the hot works permit. The hot works site will be inspected for:
    • Removal of flammable materials from the area;
    • Clear of combustible materials and/or ensure combustible materials are protected;
    • Ensure floor and wall openings are protected;
    • Ensure floors and surfaces are swept clean of dust and debris;
    • Walls and partitions are non-combustible or protected;
    • Determine the number and locations of fire watch and fire extinguishers
  • The hot works permit tag shall be posted in the area of the work activity in a plainly visible location for the duration of the work.
  • No hot works activities will be allowed when the fire protection system covering that area is out of service.
  • No welding, cutting, grinding or heating activities shall be performed where the applications of flammable paints or other compounds, or heavy dust concentrations create a hazard.
  • All hot works shall require at least two persons: one conducting the hot works activity, and one to function as a fire watch. The entity conducting the hot works activity shall provide the fire watch.
  • The fire watch shall continue for a minimum of 30 minutes (up to a maximum of three hours) after the conclusion of hot works activities. The duration of fire watch shall be determined by the Safety and Fire Prevention Office based on the hazards associated with the hot works activity.
  • Hot works conducted in areas not observable by a single person (i.e., multiple levels where sparks and slag can fall to a lower unobserved level) shall have additional personnel assigned to fire watch to ensure that all exposed areas are monitored.
  • Individuals designated to fire-watch duty shall have fire extinguishers of at least 10 lbs. ABC dry chemical readily available. The entity conducting the hot works activity shall provide the extinguisher.
  • Fire-watch persons will have recent training in fire safety, fire extinguisher use and emergency reporting.
  • Persons assigned to fire-watch duty shall understand emergency reporting procedures and have means to contact the control center. 
  • At the end of the shift or completion of the work, the area shall be inspected by worker(s) and/or fire watch and found to be free from sparks, fire, smoke, etc.
  • When the work has been completed (including the required fire-watch period), the released hot works permit shall be signed off by the person responsible and delivered to the Safety and Fire Prevention Office.
Unless special conditions exist, no permit is required when performing hot works in a welding shop or other area specifically designed for these functions.
When hot works is performed during a show or event, a hot work permit must be obtained from the Clark County Department of Building & Fire Prevention. Clark County Permit
Please contact the Safety and Fire Prevention Office for additional information at 702-892-7413.



Indoor Air Quality

  • All forklift trucks, platform lifts, boom lifts and other motorized equipment used for the move-in and move-out of events shall utilize a cleaner burning alternative fuel than gasoline. The alternative fuel shall be electric, natural gas and/or propane fuel. Propane cylinders awaiting use shall be stored in a secured propane storage cage that meets the requirements of OSHA. Storage cages must be secured in the designated location.
  • Any vehicles that are used to deliver freight directly into the facility for move-in or move-out shall turn the vehicle off upon arriving at the final location. No vehicle shall be allowed to sit and idle in the facility.
  • The use of any special equipment (such as cranes, large lift trucks, etc.) in the facility for move-in and move-out shall be coordinated with the convention services manager (CSM) 30 days in advance so provisions can be made to ensure proper ventilation is maintained.
  • Any special filtration request will be made 50 days prior to the event for consideration.
  • For painting, use zero-VOC (Volatile Organic Compound) or low-VOC paints, sealants, coatings, adhesives and finishes.



Multilevel and/or Covered Exhibits (Indoor)

It is the responsibility of the exhibitor appointed contractor (EAC) and anyone erecting a structure to ensure that all rules within this section are followed. The EAC has the responsibility to work with the client to ensure booth plans, as required by this section, are submitted to the Safety and Fire Prevention Office no later than 30 days before the first day of move-in for the event. Plans used for prior shows must be resubmitted for approval each time for the upcoming show.

Multilevel or covered areas − Definitions:
  • Multilevel – Any occupied second story or greater, which is accessible by an approved means of egress.
  • Covered Area – Any area that covers the exhibit space and prevents the building fire sprinkler system from discharging water unobstructed to the floor. This will include single-story exhibits with ceilings, upper-deck exhibits, roof, overhead lighting installations, and any materials hanging or installed overhead that are not recognized as acceptable for use under fire sprinkler systems by fire code.
  • Means of Egress – An approved stairway or ramp constructed to the specifications of the code used for access and exiting.
  • Multilevel or covered contiguous areas in excess of 1,000 square feet are required to have a fire sprinkler system installed under the entire area and every level of the exhibit only when the following conditions apply:
    • The exhibit is used in an event where the duration is seven (7) calendar days or longer.
    • The exhibit contains display vehicles.
    • The exhibit contains open flame.
    • The exhibit contains hot work.
  • Any upper-deck area to be occupied must have an approved plan with an engineering stamp registered in the state of Nevada.
  • Multilevel areas that are greater than 300 square feet or will occupy more than nine persons shall have at least two remote means of egress.
  • Means of egress shall be of an approved type and constructed to the requirement of the code.
  • Spiral stairs are not allowed. Spiral stairways are not an approved means of egress for areas occupied by the public, visitors or clientele.
  • Exhibits with multilevel or covered areas exceeding 300 square feet in size will require the installation of battery-operated smoke detectors. Any covered area that is also enclosed will require the installation of battery-operated smoke detectors regardless of the size of the area. All smoke detectors will emit an audible alarm that can be heard outside of the area.
  • Any single-level exhibit over 1,000 square feet or exceeding 300 square feet of contiguous covered area (see “covered area” definition above) and all multiple-level exhibits must submit a booth plan to the Safety and Fire Prevention Office for approval. Plans must be submitted in CAD format via email to boothplans@lvcva.com.
  • Under certain circumstances, it may be deemed necessary by the Safety and Fire Prevention Office to require a fire watch for an exhibit.

Multilevel and/or Covered Exhibits (Outdoor)

All outdoor exhibits are subject to Clark County Building and Fire Codes. It is the responsibility of the exhibitor EAC to ensure all codes are met pursuant to Clark County Code sections 22.02, 22.04, and Clark County fire code section 13.04.

Clark County Fire permit is required when:
  • Temporary structure is greater than 2,500 square feet and less than 7,500 square feet that is constructed outdoors. Drawings prepared by a registered design professional with 3rd party inspections will be required for the permit

Clark County Building Permit is required when any one or more of the following conditions are present:
  • Single story structures greater than 7,500 square feet
  • Multi-Level with occupancy on an elevated level or has an occupied level 45 feet or more above finish grade
  • Has an occupancy over 1,000 persons
  • Is connected to and received structure support from an existing building

Platforms/Stages

Platforms are not required for this event.  Exhibitors will provide all reasonable accommodations for persons with disabilities to access their booths.  All booths with a platform higher than 2” on which people could stand must have an access ramp.  The slope of any ramp shall be uniform and no steeper than 1:10. Level landings shall be provided at the top and bottom of ramps and intermediate position where exit doors open on to them.  The minimum width of the ramp should be 3’.  This slope should be within the booth and must not protrude into the aisle.




Safety & Fire Prevention Rules & Regulations

All operators on property must have completed an approved course of instruction regarding the safe operation of forklifts, scissor lifts and/or boom lifts, and meet all certification requirements. The certification of successful completion of this course must be in the driver’s possession while operating a forklift on property.

The Nevada Department of Business & Industry, Division of Industrial Relations announced on January 26, 2021 updates to Section 618 of the Nevada Administrative Code (NAC) related to occupational safety and health training (OSHA) requirements for workers in the convention services industry. The updated regulations provide guidance and details on the statutory requirements found in Nevada Revised Statute Sections 618.9920 – 618.9931. This statute established requirements for certain workers and supervisors in the convention services industries to obtain training on relevant safety and health issues within 15 days of starting work in the industry. Workers who perform construction, installation, maintenance, operation, repair or removal of trade show or exhibition displays must be trained. All construction and general industry 10- and 30-hour training programs approved by the Nevada Occupational Safety and Health Administration will satisfy the training requirements for the convention services industry. 

The newly adopted sections of the NAC became effective on January 21, 2021. The current regulations are available for review at http://dir.nv.gov/OSHA.



Security & Overnight Work

Each Company must make its own provisions for the safety of its goods, materials, equipment and displays at all times. General overall security will be provided for the exhibition period. Neither the security service nor the Organizer will be responsible for the loss or damage of property.

If Company requires late work access during the move-in period, please click here for information.




Utility Ports

Utility ports are placed strategically throughout the exhibit halls and are indicated on the floor plans.  The floor port in your area may service your booth as well as neighboring booths.  Exhibitors that are constructing in spaces should plan in accordance with the location of ports and the likelihood that service may need to be run to neighboring booths from a floor port in their booth, modifications may be required to ensure the provision of services to all.








Event Rules



Adult Content

The Organizer shall be entitled to close a booth during move-in or exhibition hours if the Organizer feels the Company is displaying materials of an offensive nature. The Organizer reserves the right to shut down and clear out a booth, with the Company absorbing any or all costs that may arise.




Age Restriction

Individuals under 18 years of age (including infants) are not permitted entry to the venue during installation, dismantle or Event days. Any exceptions to this policy are at the sole discretion of the Organizer and requests for such permission must be provided to the Organizer, in writing, prior to start of the Event.


The Organizer acknowledges that there may be circumstances in which a guardian has to bring an individual younger than 18 years of age (a “Minor”) to the Event in the absence of adequate childcare. The guardian must accompany the Minor at all times and is responsible for ensuring both the Minor’s safety and the Minor’s compliance with these Terms.

Guardians are asked to help maintain a professional, disturbance-free environment.

Please note that the Event environment may not be suitable for all Minors.

Any guardian desiring to bring a Minor to the Event must sign a waiver and release of liability prior to entering the Event this will need to be done at the registration area only on arrival, further information can be found in our Terms & Conditions.

In order to help prepare for your visit, please keep in mind that the Event includes:

  • Loud noises and music
  • Significant visual stimulation (including bright lights, large screens and demonstrations)
  • Large crowds
  • State of the art technology
  • Structural elements not designed with minors in mind



Alcohol and Drugs

The Organizer recognizes the legitimate serving of alcohol beverages in the process of conducting business and social activities. All personnel carry the responsibility to consume the beverages responsibly and must remain in compliance with the professional code of conduct. The consumption of alcoholic beverages is prohibited during installation and dismantling for safety and liquor liability purposes.

If any alcoholic beverages are to be served, exhibitors must contact Centerplate and follow the Nevada Department of Taxation guidelines regarding liquor at trade shows. All alcoholic beverages must be served by a Centerplate bartender, TAM certified.

If you have any questions, contact Centerplate at 702-943-6779 or email exhibitorcateringlvcc@centerplate.com.



Animals

  • Service animals are always welcome. Refer to the Americans with Disabilities Act for the definition of a service animal.
  • Permission for any animal to appear in a show or booth must first be approved by show management, then by the convention services manager (CSM).
  • It is the animal owner’s responsibility to clean up after the animal while on facility property.
  • Animals are not allowed in the building overnight.
  • A separate certificate of insurance in the amount of $1 million combined single limit bodily injury and broad-form property damage coverage, including broad-form contractual liability, naming Las Vegas Convention and Visitors Authority (LVCVA) and GSMA as additional insured must be provided.


Anti-Harassment

The Organizer is dedicated to providing a positive, harassment-free event experience for all participants and staff, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, race, age or religion. The Organizer does not tolerate harassment of event participants or staff in any form. The use of harassing language and imagery (including that of a sexualized nature) is not appropriate at any Organizer event or related social activity sponsored or organized by the Organizer. Any Event participant, including exhibitors and exhibitor staff, found to be violating this policy may be sanctioned or expelled without a refund at the Organizer’s sole discretion.



Badge Policy

False certification of an individual as a representative of Company, misuse of an exhibitor’s badge associated with Company, or any other method or device used to assist unauthorized personnel to gain admittance to the exhibition floor, will be cause for expelling the Company and its representative(s) from the exhibition floor and/or banning them from future entrance to the Event. Violations of this section also warrant the removal of Company’s booth from the floor without obligation by the Organizer to refund of any fees. The Company, their employees and agents, and anyone claiming to be in the hall associated with the Company, waives any rights or claims for damages arising out of the enforcement of this rule.


Temporary Wristbands for Build-Up/Dismantling

Temporary, expiring wristbands will be used for exhibiting company employees, booth builders/designers, and anyone associated with your booth who is working during build-up and dismantling. Temporary wristbands will be available by Security. Government photo ID should be presented upon request for the issuance of a temporary wristband. Refusal to display the wristband as directed by Security will be cause for removal from the site and exclusion from the event for the duration of the event.



Booth Personnel

Booths must be continuously staffed during exhibit hours. With the exception of convenience help (such as receptionists or professional product demonstrators), all booth personnel must be employees of the Company, or its representative. The appearance, dress and decorum of booth personnel must reflect good taste and be consistent with the quality standard of the exhibition. Booth staff, including demonstrations, hosts, and models are required to confine their activities within the Company’s contracted booth Space.

Any Company which fails to occupy the Space will not be refunded any payment. All display systems and equipment/products must be installed and completed on the evening prior to the event opening.



Compulsory Health & Safety Documentation 

ALL Exhibitors must submit the following Health & Safety Documentation for review before arriving onsite. Forms can be accessed in the Forms & Deadlines section.

Important note: Whilst forms are provided as a guide, completion of these does not necessarily mean they will be approved. All Risk Assessment’s, Method Statement’s and Health & Safety Declaration’s must be compliant, suitable and sufficient. When completing your documents, please take into account as much as reasonably possible, all risks and hazards associated with your activities at the Event, in particular the construction and dismantling of any structures. All of these risks must be assessed to an acceptable level. 

 ALL EXHIBITORS (regardless of the contract type)
 Space Only booths  
 Risk Assessment Form** 
Risk Assessment Form
 Special Activities Form * 
 Booth Plan Submission

 Method Statement Form

Special Activities Form * 

* Where applicable.  
 **Not mandatory for Co-exhibitors.


Safety Risk Assessment

Under health and safety and work regulations, it is the employers duty to make a suitable and sufficient assessment of risks to the health and safety of employees and non-employees at the booth

A safety risk assessment is a careful examination of anything in the work environment that could cause injury or ill health. This involves identifying the hazards present onsite, then devising ways to minimise and control those hazards.  


Guidance for those completing the Safety Risk Assessment

When completing a Risk Assessment think about and consider what you will be displaying on the booth, where everything will be positioned, and decide if there is anything that could cause anyone any harm to anyone (e.g. trailing wires, hot water, heavy boxes, trip hazards, etc.) Then think about what precautions and controls measures your will implement to prevent these things from harming anyone, and detail these in your risk assessment. Precautions and control measures can include training and the provision of information as well as practical measures such as safety guards and the implementation of a minimum safe distance.

Do this for the build-up, exhibition open days and dismantling. Weigh up whether you have taken enough precautions or should do more to prevent harm. The important aspect is whether a hazard is significant, and whether you have covered it by satisfactory precautions and controls, so that the risk is small.  

If you are building a booth, your risk assessment must also include a detailed analysis of all the risks associated with your booth build, fitting and removal (e.g., working at height, use of tools, risk of fire, hazardous substances, heavy loads, live electricity, etc); and again what precautions and control measures you will implement in order to lower the risk to a safe level. 

If you are building a large or complicated stand, or are involved in unusual activities during the exhibition, you may need to seek the assistance of a qualified Health & Safety professional.  
The following is your step-by-step guide to completing a risk assessment:

Step 1: Look for the hazards

Look for hazards that you would reasonably expect to result in significant harm under the conditions in your stand space. Hazards are anything that can cause harm.

Ask yourself:

  • What equipment, materials and substances will be used?
  • How much noise and dust will there be?
  • What are the ground conditions?
  • How are your disposing of waste?
  • What electrical installation are there?
Potential hazards:

  • Slipping / tripping hazards
  • Fire
  • Chemicals
  • Moving parts
  • Working at height
  • Electricity
  • Vehicles
  • Dust
  • Fumes
  • Noise
  • Poor lighting
  • Temperature
  • Heavy goods

Step 2: Decide who might be harmed and how

Ask yourself the questions below. There is no need to list individuals by name. Think about groups of people doing similar work or who may be affected, eg

  • Who will be affected by your work and at most risk?
  • Who are your employees, contractors or exhibitors on or near your stand?
  • How will your visitors be affected?
  • Groups include staff, contractors, guests, venue service staff, among others

Step 3: Evaluate the risks

A risk is the likelihood of a hazard causing harm. Decide whether the existing precautions are adequate or whether more should be done for the hazards listed. As yourself whether the existing precautions reduce the risk as far as reasonably practicable, represent good practice, meet industry norms and legal requirements. 

Once you have done this adequately you can then decide on the appropriate action, ask yourself if the risk can be removed completely or can things be done in a different way? If not, can the risk be isolated, controlled or reduced? 


Step 4: Record the findings

Write down the significant hazards and conclusions. You must also tell your employees about your findings. You should be able to demonstrate that you have made a suitable assessment by identifying what the main hazards are, who might be affected, that the precautions are reasonable, and the risk is low.

Step 5: Review your assessment

Review your assessment and revise as necessary, inevitably new plans may develop and new observations may be made which could lead to new hazards requiring an assessment. It is good practice to review your assessment from time to time to make sure precautions are working effectively, allowing you to learn by experience.



Method Statement 

All space only stands, and meeting rooms with custom build inside, require a method statement.

A method statement describes in a logical sequence how a job is to be carried out in a safe manner and without risks to health. It includes risks identified in the risk assessment and will elaborate with a detailed, step-by-step written description of how the work will be undertaken in a safe and controlled manner.

In all stand-building cases (especially steelwork erection and lifting), the foreman and / or the principal contractor should draw up a specific method statement and go through it with your contractors in advance of the event.  

Booth Plan Submission 

All Space Only Exhibitors (Space Only Stands are deemed as all booths being built, Hybrid, Hospitality and general Space Only), or exhibitors planning custom build in a package booth, must submit detailed plans of the construction with the relevant supporting documentation.  

All documents must be reviewed and a Commence to Build Letter, issued from Abraxys Ltd, before work inside the venue may commence. Please visit the Booth Plan Submission page for more information.  


Dress Code

All staff at exhibition booths are expected to dress with business and/or business casual attire. Companies must ensure that the attire of all staff they deploy on or around their booth (whether the Company’s direct employees or their contractors) would be considered appropriate in a professional environment. In recognition of the many cultures and nationalities present at the event, attire of any overly revealing or suggestive nature is not permitted. Examples of such attire may include, but are not restricted to:

  • Tops displaying excessive cleavage
  • Tank tops, hatter tops, camisole tops or tube tops
  • Miniskirts or mini-dresses
  • Torn or frayed pants/shorts
  • Second-skin bodysuits
  • Shirts must be worn at all times
  • During installation/dismantle, closed toed shoes must be worn

These guidelines are applicable to all booth staff, regardless of gender, and will be strictly enforced. The Organizer reserves the right to request individual exhibition staff change their attire or leave the premises immediately if the Organizer or another attendee perceives that the individual’s appearance is offensive to other exhibitors or participants.



Emergencies

To report an emergency, call 702-892-7400.

  • Venue Customer Safety staff are trained to handle emergency situations. The Customer Safety Department is operational 24 hours a day and becomes the communications center and command post in the event of an emergency.
  • All emergencies should be reported to the Customer Safety Department first.
  • Dialing 911 will delay the response by medical personnel who may not be able to find or get to the location of the emergency.
  • Report via text message: Text LVCC and your message to 78247.


The use of fog machines by exhibitors is not permitted.


Food & Beverage / Catering

Centerplate, the exclusive catering contractor for LVCC, retains the exclusive right to provide, control and retain all food and beverage services within the Las Vegas Convention Center (LVCC).

Preparation Within Exhibits

Whenever food or beverage is prepared within an exhibit, a Food and Beverage Sampling/Onsite Preparation Approval form must be completed and emailed to foodprepandsample@lvcva.com. Approval from both Las Vegas Convention and Visitors Authority (LVCVA) and Centerplate must be received prior to finalizing your plans.


Exhibition and Display Cooking

Temporary exhibition and display cooking are only permitted within the limitations given below.

  • All cooking appliances shall be listed or approved by a nationally recognized testing agency, e.g., Underwriters Laboratories, Inc., American Gas Association.
  • All cooking equipment is to be operated according to the manufacturer's operating instructions. Equipment listed or designed for outdoor use shall not be used indoors.
  • All multiple-well cooking equipment using combustible oils or solids and cooking surfaces, i.e., grills that exceed 288 square inches (2’ x 1’ max.) that produces grease-laden vapors, must have a fire extinguishing system installed and an exhaust duct system complying with the currently adopted Mechanical Code.
  • All single-well cooking equipment (deep-fat fryers), operations using combustible oils or solids, shall meet all the following criteria:
    • Metal lids sized to cover the horizontal cooking surface are to be provided.
    • The cooking surface is limited to 288 square inches (2’ x 1’ max.).
    • The equipment shall be placed on a noncombustible or limited combustible surface. Examples include concrete floors and fire retardant treated (FRT) plywood. The noncombustible surface must extend three (3) feet in front of the fryer.
    • The fryer is to be separated from all other equipment by a distance not less than 24 inches.
    • These cooking displays must be separated from all other combustibles by a distance not less than 10 feet.
    • The volume of cooking oil per appliance is not to exceed three (3) gallons.
    • The volume of cooking oil per booth is not to exceed six (6) gallons.
    • Deep-fat fryers shall be electrically powered and have a shut-off switch.
  • Other appliances for exhibition cooking shall also be limited to 288 square inches (2 square feet) in area. Examples are induction cooktops, ranges, electric warmer, single burner ranges, or multiple burner ranges.
  • A minimum of one (1) Class-K fire extinguisher shall be located within 30 feet of each deep-fat fryer and each grill or other appliance producing grease-laden vapors.
  • A minimum of one (1) Class 2A-30BC fire extinguisher shall be located within each booth with additional or other display cooking such as baking, sautéing, braising, stir fry, convection cooking, warming of food, and all other like applications.
  • Solid fuels, including charcoal and woods, are prohibited within exhibit halls.


FOOD SAMPLING INFORMATION

The Southern Nevada Health District enforces regulations for the sampling of food during trade shows.

A Food and Beverage Sampling /Onsite Preparation Approval form must be completed by exhibitors who are giving away free food or beverage and emailed to foodprepandsample@lvcva.com. Approval from both Las Vegas Convention and Visitors Authority (LVCVA) and Centerplate must be received prior to finalizing your plans.

Once the form has been submitted, a member of the Centerplate management team will contact you.

  • All items to be given away are limited to sample sizes.
    • Nonalcoholic beverages: 3 oz.
    • Food items: 2 oz.
  • Any food or beverage items not directly manufactured by the exhibitor must be purchased from and supplied by Centerplate.
  • If sampling of open food or beverage is conducted at a booth, both a hot-water hand-washing station and a sanitizing station will be required.
  • Hand-washing and sanitation stations may be purchased through Centerplate or provided by the exhibitor. If provided by the exhibitor, contact the Southern Nevada Health District.
  • Hot water for hand-washing will be provided by Centerplate. Hot-water refill station(s) will be available on the show floor. Check with show management for the location(s).
  • If any alcoholic beverages are to be served, exhibitors must contact Centerplate and follow the Nevada Department of Taxation guidelines regarding liquor at trade shows. All alcoholic beverages must be served by a Centerplate bartender, TAM certified. Some exceptions may apply.
If you have any questions, contact Centerplate at 702-943-6779 or email exhibitorcateringlvcc@centerplate.com.



Gaming / Raffles

For raffle/gaming inquiries, please contact the Nevada State Gaming Control Board at 702-486-2020. https://gaming.nv.gov/



Give-a-ways

The Organizer Team reserves the right to evaluate the safety and/or offensiveness of novelty item handouts.



Hand Carry

  • Exhibitors may hand carry their merchandise from their vehicle.
  • All vehicles must be parked in a parking lot; curbside parking is not allowed.
  • The use of hand carts and dollies is not allowed.



Helicopters

  • Exhibitors operating helicopters on property shall provide insurance coverage of $10 million Aircraft Liability including passenger liability. Complete a Helicopter Landing Request Form.
  • Shows do not require additional permits to land in one of the designated areas noted below. Safety and Fire Prevention will notify Clark County Department of Building & Fire Prevention of your intent to land a helicopter on our property, pursuant to our temporary heliport permit.
    • Blue lot 1
    • Silver lots 1 and 2
    • Bronze lots 1 and 3 and Administrative Entrance/Door 11
  • Air traffic control communication must be established with the local airports for both takeoffs and landings.
  • Appropriate fire extinguishing and grounding equipment must be supplied and maintained while the aircraft is on property.
  • A windsock will be provided by the Safety and Fire Prevention Office in designated lots as needed.



In-Booth Events & Parties

The GSMA must be informed of any events such as book signings, parties, press conferences and receptions within your Exhibition Space and/or Hospitality Space Only Suites areas.  Events are only allowed to take place during the event hours of your hall and need to comply with the noise section.  Any exhibitor deemed to be entertaining in their booth after the event closes each evening will be asked to finish their event and make their way to the venue exit.

Exhibitors who would like to host an event in their booth space must complete the Booth Event form or Special Request form located on the Forms & Deadlines page of the OEM.




Nonsmoking Policy

There is no smoking within the building, within 25 feet of any entrance, and there will be signage outside of every entrance with the no-smoking policy. 

Electronic cigarettes, electronic vaping devices, personal vaporizers, etc., are not permitted within the facility.



Noise

Out of respect for your fellow exhibitors, it is requested that demonstrations, which may generate noise during the event opening hours, are kept to a minimum. All loudspeakers are to be positioned within the boundaries of the booth and angled so that they face inwards towards the center point of the booth. The maximum permitted volume in booths is 3db above background noise, measured from 10ft distance to the booth. The Organizer and the Venue is authorized to restrict any demonstrations which do not comply with the regulations.

In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. (Refer to OSHA at ww.osha.gov for more information)

If the exhibitor wishes to use copyrighted material for any reason, it will be necessary to make arrangements with the ASCAP, BMI or SESAC for license to perform such copyrighted music or material, or otherwise qualify for an exemption.


American Society of Composers Authors and Publishers (ASCAP)
Licensing: 800-652-7227
General Information: 800-505-4052
https://www.ascap.com

Broadcast Music, Inc. (BMI)
General Information: 800-925-8451
https://www.bmi.com/

SESAC
General Information: 800-826-9996
https://www.sesac.com/




Personal Mobility Devices

The use of Segways, skateboards, hover boards, scooters and all other devices not approved as ADA required mobility devices are not permitted on property.



Photography & Filming

Photography and filming is not permitted during build-up or dismantling.  Anyone found taking photos or filming will be stopped by security.  However, during event days, photographing and filming is permitted in accordance with the below:

Exhibitors agree to:

  • Avoid making any recordings or take photographs of any speakers, exhibitors, other booths or their materials without GSMA’s prior written consent
  • Publish or disseminate such recordings or photographs without GSMA’s prior written consent
  • Refrain from placing any cabling, tripods or other stationary photography or video equipment outside contracted booth space or aisles
  • Provide a badge for each photographer

 Attendees (including exhibitors) consent to:

  • GSMA and its agents making recordings (electronic recording, film, video, audio, photography) of the Attendee without compensation. GSMA is the copyright owner of such recordings
  • Third parties capturing their images without compensation. Such third parties are released from all claims related to defamation, invasion of the right of privacy, publicity or personality, copyright or trademark infringement and unfair competition.





Pyrotechnics And Special Effects

Pyrotechnics within the general exhibit space by exhibiting companies is strictly prohibited by the Clark County Department of Building & Fire Prevention and Las Vegas Convention and Visitors Authority (LVCVA).



Selling of Goods

Exhibitors are strictly prohibited from selling goods and services, for cash or otherwise, inside the Venue.



Shipping & Receiving of Exhibitor Materials


The facility is unable to accept any goods shipped to the building for any exhibiting company. The official service contractor will handle the shipping and receiving of all goods. Please refer to the official shipping instructions contained in this Event Manual for more details.




Suitcasing and Outboarding

Suitcasing and Outboarding are strictly prohibited. Suitcasing refers to the practice of companies or persons who go to shows as attendees but "work the aisles," soliciting business from other attendees and exhibitors. Outboarding refers to non-supporting companies who set up exhibits or events at off-site locations, such as hotel hospitality suites or nearby restaurants, and encourage attendees to leave the show floor and spend time with them. For the good of the show and the exhibitors supporting the show, the only legitimate place to conduct business during Event Hours is within a contracted exhibition or hospitality space within the Venue. The Company shall not suggest or encourage an Event participant to attend a location outside the Venue in order to conduct business.



Tipping

GSMA requests the cooperation of all exhibitors to refrain from the issuing of tips or additional payments. Any demands for such payments should be reported to the GSMA immediately.



Weapons

A personal or concealed weapon of any type is not permitted anywhere on the campus of the Las Vegas Convention Center (LVCC). 

Nevada Revised Statute 202.3673 prohibits concealed weapons of any type on facility property(s). 




Wi-Fi Policy & Cellular Frequency

In conjunction with our official IT Service Provider Cox Business, MWC Las Vegas will be a 5Ghz only Wi-Fi event, and self-installed IT services is NOT permitted.

GSMA and Cox Business are authorized to shut down any Wi-Fi or IT services that have not been installed through the official channels, and sate of the art scanning equipment will be used to detect unauthorized access points and services present in exhibitor’s booths.  All exhibitors must adhere to the Wi-Fi Policy; the penalty process will be activated if any exhibiting company is found in breach of the policy.

Any exceptions to this policy are at the sole discretion of the GSMA and Cox Business.  Permission MUST be provided approved once a business case is submitted by the exhibitor prior to the start of the event; onsite requests will not be accepted.  

Cellular Frequencies – Spectrum

Any exhibitors planning to utilize spectrum for demo are required to submit all requests.  And it is not necessary to apply for frequency when using a commercial SIM card from an operator or for
Wi-Fi devices.  If you need Wi-Fi or use Wi-Fi bands, please refer to the Wi-Fi policy .