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UASs are allowed to be used indoors or outdoors with the following requirements:

• Exhibitors must have approval from show management
  
• A Drone form must be completed and submitted
  
• Drones/UASs carrying weapons are prohibited
  
• Drones/UASs must weigh less than 55 lbs
  
• Drones/UASs are restricted to within your defined booth space only
  
• Drones/UASs are prohibited from flying over-populated areas
  
• Drones/UASs must be flown in a fully enclosed area (including ceiling) using netting, plastic or other safety measure. Tethering is not an approved safety measure. Netting should be of a flame-retardant material and must be sturdy enough to prevent the UAS from breaking or escaping the enclosure
  
• Drones/UASs are prohibited from flying within 18” of any building structure including sprinklers
  

Outdoor Use Without Being Fully Enclosed

• For outdoor use of a drone/UAS that is not operated within a fully enclosed area, please refer to the FAA website for more information https://www.faa.gov/uas/
  

Aerosol Cans

• Aerosol cans containing flammable gases or liquids are prohibited. Only empty containers may be placed on display
  
• Flammable liquids, solids or gases are prohibited inside the building unless prior review and approval is obtained
  

• Fuel-tank openings shall be locked or sealed in an approved manner to prevent escape of vapors
• Fuel tanks shall not contain more than one-quarter their capacity or more than five gallons of fuel, whichever is less
• At least one battery cable shall be removed from the batteries used to start the vehicle's engine, and the disconnected battery cable shall then be taped
• Auxiliary batteries not connected to engine's starting system may be left connected
  
• Electric and hybrid vehicles shall have their operating batteries disconnected whenever possible
• External power is recommended for demonstration purposes
• Battery charging is not permitted inside the building
• Combustible/flammable materials must not be stored beneath display vehicles
• Fueling or de-fueling of vehicles is prohibited
• Vehicles shall not be moved during the show and will remain off while freight doors are closed
• 36” of clear access or aisles must be maintained around the vehicle
• Vehicles must be a minimum of 20 feet from exits or exit pathways
• Vehicles placed in lobbies and meeting rooms must have approval of the convention services manager (CSM)
• Visqueen must be used under vehicles on display in lobbies and meeting rooms

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Balloons / Blimps

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Booth Construction Types

INLINE BOOTHS:

Inline Booths are arranged in a straight line with neighboring exhibitors on each side, leaving only one side exposed to the aisle.

• Back wall minimum height is 8ft. and  maximum  is 20ft
• Back walls above 8ft. in height must be finished from the backside in a neutral color and without logos or branding
• The maximum  sidewalls height in the front half of the booth is 3ft
• Sidewalls higher than 3ft. are only allowed in the rear half of the booth, must be finished in a neutral color, and may not exceed the height of back-wall
• All materials should be arranged in such a manner so as to not obstruct sigh lines of neighboring booths; materials above 4ft. are only allowed in the rear half of the booth

CORNER BOOTHS:

Corner Booths with exposure to intersecting aisles on two sides.  

• Exhibitors will have the two sides fully open
• Orientation of back walls shall be the same for all corner booths throughout the hall - vertical when looking at the event floorplan. Back walls on the below example are marked in red:

• All other rules for In-Line Booths apply, please check the section above

PENINSULA / END-CAP BOOTHS:

An End-Cap Booth is located at the end of a row of booths, exposed to aisles on three (3) sides.

• Back wall minimum height is 3ft. and maximum is 20ft
• Back wall must be located within 5ft of the two side aisles
• Back walls above 3ft. in height must be finished from the backside in a neutral color and without logos or branding
• The maximum  sidewalls height in the front half of the booth is 3ft
• Sidewalls higher than 3ft. are only allowed in the rear half of the booth, must be finished in a neutral color, and may not exceed the height of back-wall
• All booth structures within the booth can have a maximum height of 20ft.
• Booths and walling should be positioned in such a way as not to obstruct the view of the exhibition or adjacent booths

SPLIT ISLAND PENINSULA BOOTH:

A Split Island Booth is a peninsula booth that shares a common back wall with another booth only.

• These booths are required to build one partition wall at minimum 8ft. and maximum 20ft. in height
• Walls above 8ft. in height must be finished from the backside in a neutral color and without logos or branding
• All booth structures within the booth can have a maximum height of 20ft
• Booths and walling should be positioned in such a way as not to obstruct the view of the exhibition or adjacent booths
• Only up to 50% of any open side of booths are permitted to have an outside wall

ISLAND BOOTHS:

An Island Booth is any booth exposed to aisles on all four sides.

MULTI-STOREY / DOUBLE DECKER:

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Booth Setup

Chemicals

Electrical Panels

Access to all electrical panels must be maintained per NEC and any applicable local fire, building and safety codes.

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Fire & Safety Exhibit Guidelines

Fire Marshal Approval

Fire Marshal approval is required every year for specific booths including double decker/multi-story and covered booths, regardless of whether or not booth design has been changed. All booths must be freestanding and self-supporting. Booth configurations should not be designed to obstruct the view of nearby booths, exits or doorways.  Make sure to submit your booth plans (hard copy plans only) no later than given deadline. Please click here to see the multi-story/double decker booth section for more information.

Hot Works

Hot works is any activity that creates sparks or uses open flame, including, but not limited to, brazing, soldering, cutting, arc welding, oxy-fuel gas welding, hot taps and torch applied roofing or flooring, or any activity that creates sparks.

Any hot works activity used for the installation/dismantling of a show, MUST be preapproved by the Safety and Fire Prevention Office. The office will issue a hot works permit to the person/persons performing the hot works. The permit will be valid for one shift or until the completion of the project, whichever is first. The permit is job specific and may not be transferred to another task or carried over to the next shift.

The following will be required of the person/persons performing the work:

• Before beginning work, the work area shall be visually observed by the person performing the hot works and the person issuing the hot works permit. The permit tag checklist shall be completed jointly, then signed by the worker and the person issuing the hot works permit. The hot works site will be inspected for:
  
• Removal of flammable materials from the area
• Clear of combustible materials and/or ensure combustible materials are protected
• Ensure floor and wall openings are protected
• Ensure floors and surfaces are swept clean of dust and debris
• Walls and partitions are non-combustible or protected
• Determine the number and locations of fire watch and fire extinguishers
  

• The hot works permit tag shall be posted in the area of the work activity in a plainly visible location for the duration of the work
• No hot works activities will be allowed when the fire protection system covering that area is out of service
• No welding, cutting, grinding or heating activities shall be performed where the applications of flammable paints or other compounds, or heavy dust concentrations create a hazard
• All hot works shall require at least two persons: one conducting the hot works activity, and one to function as a fire watch. The entity conducting the hot works activity shall provide the fire watch
• The fire watch shall continue for a minimum of 30 minutes (up to a maximum of three hours) after the conclusion of hot works activities. The duration of fire watch shall be determined by the Safety and Fire Prevention Office based on the hazards associated with the hot works activity
• Hot works conducted in areas not observable by a single person (i.e., multiple levels where sparks and slag can fall to a lower unobserved level) shall have additional personnel assigned to fire watch to ensure that all exposed areas are monitored
• Individuals designated to fire-watch duty shall have fire extinguishers of at least 10 lbs. ABC dry chemical readily available. The entity conducting the hot works activity shall provide the extinguisher
• Fire-watch persons will have recent training in fire safety, fire extinguisher use and emergency reporting
• Persons assigned to fire-watch duty shall understand emergency reporting procedures and have means to contact the control center
• At the end of the shift or completion of the work, the area shall be inspected by worker(s) and/or fire watch and found to be free from sparks, fire, smoke, etc.
• When the work has been completed (including the required fire-watch period), the released hot works permit shall be signed off by the person responsible and delivered to the Safety and Fire Prevention Office

Event Rules

Adult Content Age Restriction Alcohol & Drugs Animals Anti-Harassment Badge Policy Booth Personnel Compulsory Health & Safety Documentation Dress Code Emergencies

Fog Machines Food & Beverage / Catering Gaming / Raffles Give-a-ways Hand Carry Helicopters In-Booth Events & Parties Noise Nonsmoking Policy

Personal Mobility Devices Photography & Filming Pyrotechnics And Special Effects Selling of Goods Shipping & Receiving of Exhibitor Materials Suitcasing and Outboarding Tipping Weapons Wi-Fi Policy & Cellular Frequency

Adult Content

The Organizer shall be entitled to close a booth during move-in or exhibition hours if the Organizer feels the Company is displaying materials of an offensive nature. The Organizer reserves the right to shut down and clear out a booth, with the Company absorbing any or all costs that may arise.

Age Restriction

Individuals under 18 years of age (including infants) are not permitted entry to the venue during installation, dismantle or Event days. Any exceptions to this policy are at the sole discretion of the Organizer and requests for such permission must be provided to the Organizer, in writing, prior to start of the Event.

The Organizer acknowledges that there may be circumstances in which a guardian has to bring an individual younger than 18 years of age (a “Minor”) to the Event in the absence of adequate childcare. The guardian must accompany the Minor at all times and is responsible for ensuring both the Minor’s safety and the Minor’s compliance with these Terms.

Guardians are asked to help maintain a professional, disturbance-free environment.

Please note that the Event environment may not be suitable for all Minors.

Any guardian desiring to bring a Minor to the Event must sign a waiver and release of liability prior to entering the Event this will need to be done at the registration area only on arrival, further information can be found in our Terms & Conditions.

In order to help prepare for your visit, please keep in mind that the Event includes:

• Loud noises and music
• Significant visual stimulation (including bright lights, large screens and demonstrations)
• Large crowds
• State of the art technology
• Structural elements not designed with minors in mind
  

Alcohol & Drugs

The Organizer recognizes the legitimate serving of alcohol beverages in the process of conducting business and social activities. All personnel carry the responsibility to consume the beverages responsibly and must remain in compliance with the professional code of conduct. The consumption of alcoholic beverages is prohibited during installation and dismantling for safety and liquor liability purposes.

If any alcoholic beverages are to be served, exhibitors must contact Centerplate and follow the Nevada Department of Taxation guidelines regarding liquor at trade shows. All alcoholic beverages must be served by a Centerplate bartender, TAM certified.

If you have any questions, contact Centerplate at 702-943-6779 or email at exhibitorcateringlvcc@centerplate.com.

Anti-Harassment

GSMA provides a positive, harassment-free Event experience for all Attendees, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, race, age or religion. GSMA does not tolerate harassment in any form. The use of harassing language and imagery (including that of a sexualised nature) is not appropriate at any GSMA Event or related social activity sponsored or organised by GSMA. Any Attendee found to be violating GSMA’s anti-harassment policy, may be sanctioned or expelled without a refund at GSMA’s sole discretion.

Examples of harassment include, but are not limited to:

• Verbal comments or actions related to gender, gender identity and expression, sexual orientation, disability, physical appearance, race, age, or religion;
• Use of sexual images in public spaces;
• Deliberate intimidation, stalking or following;
• Unauthorised photography or recording;
• Use of sexualised or harassing content in presentations;
• Inappropriate physical contact;
• Unwelcome sexual attention; and
• Advocating for or encouraging any of the above behaviour.

If at any time You are made to feel unsafe or unwelcome at a GSMA Event, or witness this behaviour towards others, please report it as soon as possible. Reports can be made either personally onsite to GSMA staff or emailed to conduct@gsma.com. Regardless of the reporting method, the name and/or company reporting a harassment incident will be held in strictest confidence. Onsite staff will have been briefed to immediately escalate incidents.

Badge Policy

False certification of an individual as a representative of Company, misuse of an exhibitor’s badge associated with Company, or any other method or device used to assist unauthorized personnel to gain admittance to the exhibition floor, will be cause for expelling the Company and its representative(s) from the exhibition floor and/or banning them from future entrance to the Event. Violations of this section also warrant the removal of Company’s booth from the floor without obligation by the Organizer to refund of any fees. The Company, their employees and agents, and anyone claiming to be in the hall associated with the Company, waives any rights or claims for damages arising out of the enforcement of this rule.

Temporary Wristbands for Build-Up/Dismantling

Temporary, expiring wristbands will be used for exhibiting company employees, booth builders/designers, and anyone associated with your booth who is working during build-up and dismantling. Temporary wristbands will be available by Security. Government photo ID should be presented upon request for the issuance of a temporary wristband. Refusal to display the wristband as directed by Security will be cause for removal from the site and exclusion from the event for the duration of the event.

Booth Personnel

Booths must be continuously staffed during exhibit hours. With the exception of convenience help (such as receptionists or professional product demonstrators), all booth personnel must be employees of the Company, or its representative. The appearance, dress and decorum of booth personnel must reflect good taste and be consistent with the quality standard of the exhibition. Booth staff, including demonstrations, hosts, and models are required to confine their activities within the Company’s contracted booth Space.

Any Company which fails to occupy the Space will not be refunded any payment. All display systems and equipment/products must be installed and completed on the evening prior to the event opening.

Compulsory Health & Safety Documentation 

ALL Exhibitors must submit the following Health & Safety Documentation for review before arriving onsite.

Completion of these does not necessarily mean they will be approved. All Safety Risk Assessments, Method Statements and Health & Safety Declarations must be compliant, suitable and sufficient. When completing your documents, please take into account as much as reasonably possible, all risks and hazards associated with your activities at the Event, in particular the construction and dismantling of any structures. All of these risks must be assessed to an acceptable level. 

TURNKEY BOOTHS	SPACE ONLY BOOTHS
Safety Risk Assessment Form	Safety Risk Assessment
Special Activity Form *	Booth Plan Submission
	Method Statement
	Special Activity Form *

*Where applicable  

IMPORTANT FOR SPACE ONLY BOOTHS: detailed information on Heath & Safety Documentation and Booth Plan Submission process can be found in the Booth Plan Submission page, please click here to access the page.

Under health and safety and work regulations, it is the employers duty to make a suitable and sufficient assessment of risks to the health and safety of employees and non-employees at the booth.
A safety risk assessment is a careful examination of anything in the work environment that could cause injury or ill health. This involves identifying the hazards present onsite, then devising ways to minimise and control those hazards.  

Guidance for those completing the Safety Risk Assessment

When completing a Risk Assessment think about and consider what you will be displaying on the booth, where everything will be positioned, and decide if there is anything that could cause anyone any harm to anyone (e.g. trailing wires, hot water, heavy boxes, trip hazards, etc.) Then think about what precautions and controls measures your will implement to prevent these things from harming anyone, and detail these in your risk assessment. Precautions and control measures can include training and the provision of information as well as practical measures such as safety guards and the implementation of a minimum safe distance. 

Do this for the build-up, exhibition open days and dismantling. Weigh up whether you have taken enough precautions or should do more to prevent harm. The important aspect is whether a hazard is significant, and whether you have covered it by satisfactory precautions and controls, so that the risk is small.  

If you are building a booth, your risk assessment must also include a detailed analysis of all the risks associated with your booth build, fitting and removal (e.g., working at height, use of tools, risk of fire, hazardous substances, heavy loads, live electricity, etc); and again what precautions and control measures you will implement in order to lower the risk to a safe level. 

If you are building a large or complicated stand, or are involved in unusual activities during the exhibition, you may need to seek the assistance of a qualified Health & Safety professional.  

The following is your step-by-step guide to completing a risk assessment:

Step 1: Look for the hazards

Look for hazards that you would reasonably expect to result in significant harm under the conditions in your booth space. Hazards are anything that can cause harm.

Ask yourself: What equipment, materials and substances will be used? How much noise and dust will there be? What are the ground conditions? How are your disposing of waste? What electrical installation are there?

Potential hazards:                                                                                              Slipping / tripping hazards Fire Chemicals Moving parts Working at height Electricity Vehicles Dust Fumes Noise Poor lighting Temperature Heavy goods

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Dress Code

Exhibition stand staff are expected to dress in business and/or business casual attire and behave in an appropriate, professional manner. Given the Event’s global profile and their convening of an entire industry and ecosystem, exhibition stand staff come from a broad range of cultures and nations. GSMA asks that this diversity and inclusivity is reflected in exhibition stand staff choice of clothing (e.g. clothing with political slogans or military fatigues would not be appropriate attire for an Event).

GSMA reserves the right to request that any exhibition stand staff alter their attire or leave the Event immediately if their appearance and/or conduct: (i) is inappropriate given the professional and global nature of an Event; and / or (ii) could reasonably be deemed to be offensive to other Event participants.

Emergencies

To report an emergency, call 702-892-7400.

• Venue Customer Safety staff are trained to handle emergency situations. The Customer Safety Department is operational 24 hours a day and becomes the communications center and command post in the event of an emergency
• All emergencies should be reported to the Customer Safety Department first
• Dialing 911 will delay the response by medical personnel who may not be able to find or get to the location of the emergency
• Report via text message: Text LVCC and your message to 78247

Food & Beverage / Catering

Sodexo Live, the exclusive catering contractor for LVCC, retains the exclusive right to provide, control and retain all food and beverage services within the Las Vegas Convention Center (LVCC).

Preparation Within Exhibits

Whenever food or beverage is prepared within an exhibit, a Food and Beverage Sampling/Onsite Preparation Approval form must be completed and emailed to foodprepandsample@lvcva.com. Approval from both Las Vegas Convention and Visitors Authority (LVCVA) and Sodexo Live must be received prior to finalizing your plans.

Exhibition and Display Cooking

Temporary exhibition and display cooking are only permitted within the limitations given below.

• All cooking appliances shall be listed or approved by a nationally recognized testing agency, e.g., Underwriters Laboratories, Inc., American Gas Association.
• All cooking equipment is to be operated according to the manufacturer's operating instructions. Equipment listed or designed for outdoor use shall not be used indoors.
• All multiple-well cooking equipment using combustible oils or solids and cooking surfaces, i.e., grills that exceed 288 square inches (2’ x 1’ max.) that produces grease-laden vapors, must have a fire extinguishing system installed and an exhaust duct system complying with the currently adopted Mechanical Code.
• All single-well cooking equipment (deep-fat fryers), operations using combustible oils or solids, shall meet all the following criteria:
• Metal lids sized to cover the horizontal cooking surface are to be provided.
• The cooking surface is limited to 288 square inches (2’ x 1’ max.).
• The equipment shall be placed on a noncombustible or limited combustible surface. Examples include concrete floors and fire retardant treated (FRT) plywood. The noncombustible surface must extend three (3) feet in front of the fryer.
• The fryer is to be separated from all other equipment by a distance not less than 24 inches.
• These cooking displays must be separated from all other combustibles by a distance not less than 10 feet.
• The volume of cooking oil per appliance is not to exceed three (3) gallons.
• The volume of cooking oil per booth is not to exceed six (6) gallons.
• Deep-fat fryers shall be electrically powered and have a shut-off switch.
• Other appliances for exhibition cooking shall also be limited to 288 square inches (2 square feet) in area. Examples are induction cooktops, ranges, electric warmer, single burner ranges, or multiple burner ranges.
• A minimum of one (1) Class-K fire extinguisher shall be located within 30 feet of each deep-fat fryer and each grill or other appliance producing grease-laden vapors.
• A minimum of one (1) Class 2A-30BC fire extinguisher shall be located within each booth with additional or other display cooking such as baking, sautéing, braising, stir fry, convection cooking, warming of food, and all other like applications.
• Solid fuels, including charcoal and woods, are prohibited within exhibit halls.
  

FOOD SAMPLING INFORMATION

The Southern Nevada Health District enforces regulations for the sampling of food during trade shows.

A Food and Beverage Sampling /Onsite Preparation Approval form must be completed by exhibitors who are giving away free food or beverage and emailed to foodprepandsample@lvcva.com. Approval from both Las Vegas Convention and Visitors Authority (LVCVA) and Sodexo Live must be received prior to finalizing your plans.

Once the form has been submitted, a member of the Sodexo Live management team will contact you.

• All items to be given away are limited to sample sizes.
• Nonalcoholic beverages: 3 oz.
• Food items: 2 oz.
• Any food or beverage items not directly manufactured by the exhibitor must be purchased from and supplied by Sodexo Live.
  
• If sampling of open food or beverage is conducted at a booth, both a hot-water hand-washing station and a sanitizing station will be required.
• Hand-washing and sanitation stations may be purchased through Sodexo Live or provided by the exhibitor. If provided by the exhibitor, contact the Southern Nevada Health District.
• Hot water for hand-washing will be provided by Sodexo Live. Hot-water refill station(s) will be available on the show floor. Check with show management for the location(s).
• If any alcoholic beverages are to be served, exhibitors must contact Sodexo Live and follow the Nevada Department of Taxation guidelines regarding liquor at trade shows. All alcoholic beverages must be served by a Sodexo Live bartender, TAM certified. Some exceptions may apply.

Give-a-ways

The Organizer Team reserves the right to evaluate the safety and/or offensiveness of novelty item handouts.

In-Booth Events & Parties

The GSMA must be informed of any events such as book signings, parties, press conferences and receptions within your Exhibition Space and/or Hospitality Space Only Suites areas.  Events are only allowed to take place during the event hours of your hall and need to comply with the noise section.  Any exhibitor deemed to be entertaining in their booth after the event closes each evening will be asked to finish their event and make their way to the venue exit.

Exhibitors who would like to host an event in their booth space must complete the Booth Event form through the Forms page of the OEM. Forms will be published in June.