EXECUTIVE MEETING ROOM SUPERIOR PLUS

THIS PACKAGE INCLUDES:

Exhibition Passes:

  • As a MWC 19 Los Angeles exhibitor you have been allocated a certain amount of complimentary Exhibition Passes for staff and guests
  • Your pass allocation depends on your booth size. Please check the Pass Allocation section for further information

A 100 Word Company Profile and Product listing in:

  • The Official MWC19 Los Angeles Webstie and the MWC19 Los Angeles Event App
  • You will be able to submit your company's profile through the 100 Word Profile form

Meeting Room composed of:

  • A 15 x 20 Executive Meeting Room with all furniture components
  • Standard black carpet
  • One conference table
  • One credenza board
  • 1x programmable keypad lockable door placed to one side of the meeting room. If you wish to request a different location please contact your account manager and it will be reviewed
  • One Reception Package
      • One cuved 1M counter with graphic
      • One 8'H x 10'W double sided wall with graphics
      • One Black Diamond stool
  • One Lounge Package
      • One Heathrow chair
      • One Heathrow corner chair
      • One Heathrow sofa
      • Two Swanson swivel chairs
      • One Silverado cocktail table
      • Lounge floral
  • Fascia name board with company name and room number
    • Please send confirmation of your company name by submitting the Fascia Name Board form through Forms & Deadlines. Deadline for submission is Wednesday, August 14, 2019
    • If you do not return the form before the deadline the text for your sign will be taken from the information in our possession
  • Six (6) customizable graphics
      • One Interior custom graphic (72"W x 48"H)
      • One Exterior custom graphic with uplighting (236.5"W x 120"H)
        • Any Executive Meeting Rooms located in the 500 series meeting rooms of West Hall will have 8'H (96"H) graphics due to low ceilings
      • One Exterior graphic located in the Exhibition Hall (72"W x 72"H)
      • One custom counter graphic (60-5/8" x 39"H)
      • Two custom reception backwall graphic (78" x 95-3/16"H)
    • Please submit your graphics by submitting the Executive Meeting Room Artwork Submission form in Forms & Deadlines. Deadline for submission is  Wednesday, August 14, 2019.
  • One 42” Flat screen monitor for display purposes
  • VGA and HDMI cable for laptop connection
  • Free public Wi-Fi

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Electrical (10 Amp):

  • If you require additional electricity or 24 hour power, you will be able to order it through Freeman. Please click here to access the Freeman online ordering website

Furniture:

  • The furniture package is not interchangeable with other items
  • For furniture items that need to be removed before the meeting room walls are connected you will need to notify your Account Manager by Tuesday, September 10, 2019. Unwanted pieces can also be placed outside of your space and will be picked up by Monday, October 21, 2019. Onsite requests may incur a labor charge if walls have to be unassembled to remove the items.
  • Due to limited space, all additional furniture requests will need to be reviewed and ordered through Freeman. Please click here to access the Freeman online ordering website.
    • The meeting room door is 3ft wide x 8ft high
    • Your freight will be delivered and placed outside your space
    • Exhibitor will incur labor charges if panels have to be removed onsite to accommodate furniture placement and/or removal

IMPORTANT: It is strictly forbidden to hire any other supplier other than Freeman for furniture rental in the Executive Meeting Rooms area


8 Pax Rooms12 Pax Rooms
  • (2) 5’W x 4’L Boardroom Tables
  • 8 Chairs
  • 1 Wastepaper Basket
  • 1 coat stand
  • 1 Credenza
  • 1 freestanding 42” Flat Screen monitor
  • 1 Interior Custom wall mounted print
  • 1 Exterior Custom wall mounted pricing
  • (2) 4’W x 5’L Boardroom Tables
  • 12 Chairs
  • 2 Wastepaper Basket
  • 2 coat stands
  • 1 Credenza
  • 1 freestanding 42” Flat Screen monitor
  • 1 Interior Custom wall mounted print
  • 1 Exterior Custom wall mounted print

  • IMPORTANT INFORMATION FOR EMR - ROOMS:

    • It is strictly forbidden to drill, staple or fix any attachments to the panels. It is advisable to use low tack, removable double sided tape or low tack, removable Velcro to attach posters. Exhibitors will incur costs for any damage to the panel structures
    • Exhibitors are not allowed to alter or dismantle their Executive Meeting Room
    • Flat screen monitors cannot be fixed on the walls due to weight restrictions. For these items please use the free standing or table top option. Please note this suite is not soundproof
    • Rigging above Meeting Rooms is strictly forbidden
    • External branding of your Meeting Room is permitted. Should you wish to add branding to the external walls of your Meeting Rooms these can be ordered through Freeman
    • Pull up Banners, posters or any other forms of branding are permitted only within the room itself and cannot be placed outside of the room or in the LACC lobby and common areas

    Opening Times:

    Cleaning:

    • Basic Cleaning (daily vacuum and emptying of wastebasket) will be provided for Executive Meeting Rooms before each event day starting on Tuesday, October 22, 2019.
    • Please note your Executive Meeting Room will only be cleaned overnight if door is left unlocked. 
    • Should you require additional cleaning services, i.e porter services, please visit the Freeman Online ordering website. For best rates, please place orders by Wednesday, September 25, 2019.

     Locking Rooms or Additional Security:

    • It is the responsibility of each exhibitor to lock and secure their rooms. The cost for a set of 4 keys is $75. Please download the key order form and submit by August 31. Please note that lost keys will incur an additional $50 per key.

    HVAC

    • Complimentary HVAC system is only run during event days and will keep room between 68-72 degrees 1 hour prior to room activity, until activity concludes each day.


    Additional Services & Enhancements:

    • For additional services such as graphics, floral, photography, etc. please refer to the Exhibition Suppliers page for a list of our Official & Recommended Service Providers.

    TECHNICAL FLOOR PLANS:

    • Please visit the Floorplans section for instructions on how to view and download your technical booth plan
    • All questions relating to the technical floor plans should be directed to: customercare@mwclosangeles.com