EXECUTIVE MEETING ROOM SUPERIOR

THIS PACKAGE INCLUDES:

Exhibition Passes:

  • As a MWC Los Angeles 2019 exhibitor you have been allocated a certain amount of complimentary Exhibition Passes for staff and guests
  • Your pass allocation depends on your booth size. Please check the Pass Allocation section for further information

A 100 Word Company Profile and Product listing in:

  • The Official MWC19 Los Angeles Website and the MWC19 Los Angeles Event App.
  • You will be able to submit your company's profile through the 100 Word Profile form

IMPORTANT INFORMATION FOR EMR SUPERIOR SUITES:

Booth Contractors:

  • As an exhibitor, you are subject to sourcing and hiring your own contractor to build your suite. If you require assistance with a design, please refer to the Exhibition Suppliers page
  • Please ensure your contractors visit the Rules & Regulations page where all regulations can be found
  • It’s important that you set up your contractor(s) to access this Manual through the Manage My Third Party. They will then receive login details via email and will gain access to any form you assign to them
  • You can assign forms to your contractors through the Forms & Deadlines section in this Manual. They will then be able to submit them on your behalf
  • In order for your contractors to gain access to the venue during Move-in & Move-Out, please submit the Move-In & Move-Out Passes form before Monday, October 21, 2019.
  • It is mandatory for all contractors submit the Exhibitor Appointed Contractor form in the Forms & Deadlines section with their onsite contact details

SUBMISSION OF TECHNICAL DRAWINGS:

The deadline to submit your Booth Plan Submission form is Wednesday, September 16, 2019. This form can be found in the Forms & Deadlines section.

Please review the guidelines below for submitting your technical drawings and ensuring your plans are compliant with our Booth Building Rules & Regulations. Plans should have accurate measurements (in feet) and need to show exact square footage of any covered areas.

  • Covered areas in meeting rooms should NOT exceed the lesser of the two parameters; 70% of the total area of the room, or 750 square feet.
  • All fire sprinkler heads should not be obstructed. 36” of clearance must be given in all directions of any sprinkler head. Refer to Ceiling Height Restrictions section below. For exact placement of fire sprinklers, please refer to these floorplans:
  • Covered areas that exceed 100 square feet will need an audible smoke detector. The number and location of smoke detectors to be determined by LAFD when plans are reviewed.
  • Fire extinguishers may be required. The number and location of smoke detectors to be determined by LAFD when plans are reviewed.
  • Under certain circumstances LACC meeting rooms located on the second level of the Convention Center can be covered up to the lesser of the following two parameters: 70% of the total area of the meeting room, OR, 750sqft. A 24-hour Fire Watch must be established once the covered area has been constructed, until the time it is removed. Show Security personnel shall be used for fire watch duties. There must be a designated officer in the room at all times with readily available means of communication (i.e., radio or phone) to immediately contact LACC Security in the event of smoke or fire. The need for a Fire Watch will be determined once plans are submitted through the Booth Plan Submission form, and then reviewed by the LACC Fire Marshal. If a Fire Watch is required, the exhibitor is responsible for any associated costs to secure the room.
  • No temporary sprinklers are allowable in the meeting rooms.
  • Number of egress routes must be identified and will determine the allowable capacities in each room
  • Affixing anything to walls/ceilings will not be permitted in meeting rooms

CEILING HEIGHT RESTRICTIONS:

As consistent with the regulation above obtaining to 36” clearance of all fire sprinkler heads, these rooms have specific height restrictions. Please see the table below to take into consideration when designing your space:

300 ROOMS CEILING HEIGHT 500 ROOMS CEILING HEIGHT
301A 13 feet 9 inches 504 9 feet 6 inches
301B 13 feet 9 inches 505 9 feet 6 inches
302 13 feet 9 inches 506 9 feet 6 inches
303A 13 feet 9 inches 507 9 feet 6 inches
303B 13 feet 9 inches 510 9 feet 6 inches
304A 13 feet 9 inches 512 9 feet 6 inches
304B 13 feet 9 inches 513 9 feet 6 inches
304C 13 feet 9 inches 514 9 feet 6 inches
305 13 feet 9 inches

306A 13 feet 9 inches

306B 13 feet 9 inches

307 13 feet 9 inches

308A 13 feet 9 inches

BOOTH PLAN INSPECTION GUIDELINES:

  • Please note that all Space Only booths and meeting rooms are obligated to submit the Method Statement and Risk Assessment forms in order to highlight their planned control measures to prevent accidents when working at height. These forms can be found on the Forms & Deadlines page in the event manual.
  • The GSMA floor management company, Abraxys, and Venue reserve the right to request structural calculations and approvals at the expense of the exhibitor, pre-show or on-site for any booth or structure at the event should it be deemed necessary
  • Photographs, faxed drawings or drawings from other exhibitions will not be accepted
  • All plans and associated documentation must be submitted in English
  • Upon receipt of the written confirmation from GSMA floor management company, Abraxys, no alterations can be made to the drawings submitted


For any questions regarding this please contact:

Abraxys Global Ltd, GSMA’s floor management company

Name: Chris Simpson

Address:

10 Barley Mow Passage 
LONDON 
W44PH 

Email: MWCLA@abraxysglobal.com


Approval Process:

  • Exhibitor or Booth Contractor to submit plans via Booth Plan Submission form
  • Abraxys will review each submission and will forward electronic copies of the floor plans to the Los Angeles Convention Center Fire Marshal (if applicable).
  • If any plans are rejected, each exhibitor will be responsible for making adjustments and to resubmit plans through the Booth Plan Submission form

Opening Times:


Move-Out Times & Access:

  • PLEASE NOTE: All 300 & 500 rooms builds must be fully dismantled and cleared by 8:00 PM on Thursday, October 24, 2019.


Floor Covering:

  • EMR Superior rooms are already carpeted, however if you require carpet or floor covering, you will be able to order it through Freeman. Please click here to access the Freeman online ordering website
  • Exhibitors are reminded that their contractors must remove their carpet and floor coverings at the end of the event

HVAC:
  • Complimentary HVAC system is only run during event days and will keep room between 68-72 degrees 1 hour prior to room activity, until activity concludes each day.

Cleaning:

  • Basic Cleaning is not provided for Space Only booths during event days.
  • Should you require cleaning for your booth, you can order it through the exclusive supplier, Freeman.

Additional Services & Enhancements:

  • For additional services such as graphics, floral, photography, etc. please refer to the Exhibition Suppliers page for a list of our Official & Recommended Service Providers

TECHNICAL FLOOR PLANS:

  • Please visit the Floorplans section for instructions on how to view and download your technical booth plan
  • All questions relating to the technical floor plans should be directed to: customercare@mwclosangeles.com