Booth Building Regulations


The Rules and Regulations governing MWC 19 Los Angeles are an integral part of the contract for booth space and have been established to protect all parties involved. Exhibitors agree to respect and follow all laws, rules and regulations of the State of California, the Los Angeles Convention Center (LACC), Exhibit Services Contractors, Emergency Staff, and the GSMA. If an exhibitor or booth activity is in violation of any above referenced party, the GSMA may require the exhibitor to alter the booth either before the event or onsite. Any necessary changes are to be made at the exhibitor’s expense and are subject to approval.

All booth matters and questions not covered by these Rules and Regulations are subject to the decision of the GSMA. The GSMA may amend these Rules and Regulations at any time and all the amendments that have been made will be equally binding on all parties, as are the original Rules and Regulations. In the event of any amendment or addition to these Rules and Regulations, GSMA will notify exhibitors who may be affected.

The GSMA reserves the right to reject or prohibit any booth, whole or in part, or any exhibitor and his or her representatives, based solely on its judgment, discretion, and authority. Please refer to your MWC 19 Los Angeles Exhibit Space Contract for additional rules and regulations.

If you have any questions, please contact our Customer Care team at customercare@mwclosangeles.com


Air Conditioning Exhibition Floor Covering / Carpeting
Aerial Drones Exhibitor Appointed Contractor (EAC)
Backwall / Booth Partitions Fire Marshal Approval
Badge Policy General Fire, Public Safety and Convention Facility Regulations
Temporary Wristbands for Move-in/Build up Hanging Banner / Ceiling Policy
Balloons / Blimps Hospitality Space Only
Booth Cleaning Lighting / Blackout
Booth Demonstrations / Obstructions of Aisles Move-in / Move-out
Booth Display Types Platform
Booth Display Types - Country Pavilion Rigging
Booth Display Types - Executive Meeting Room Superior Security
Booth Furnishings Selling of Goods
Cabling / Ceiling Suspensions Show Site Freight Shipments (Targeted Move-In)
Columns / Pillars Storage
Covered Areas and Structures Two-Story Booths
Electrical Service Utility Ports
Enclosed Exhibition Booths (50% Rule)  



AIR CONDITIONING

The installation of air-conditioning units with warm-air condensation is allowed inside the halls with GSMA and Fire Marshal approvals. Any air conditioners, air handlers and HVAC system used in any enclosed areas/space must be; vented and equipped with a vertical air deflector for exhausted air, sound reduction materials to decrease noise, and removal of condensation. Exhausted air may not be directed into any adjoining booth, aisles, walkways or common back wall. Freeman is the official plumbing contractor and should be contacted for any related services to order.

 

AERIAL DRONES

The GSMA and LACC supports the use of cutting-edge technology, such as aerial drones, at MWC 19 Los Angeles. Approved use of this technology is limited within the “four walls” of the venue. Operation of aerial drones outside of the building requires appropriate authorization from the Federal Aviation Administration (FAA) and written approval from Event Organizers. If you request such permissions, please contact GSMA’s floor managers, Abraxys at MWCLA@abraxysglobal.com.

Aerial drones are defined as any remote-controlled, unmanned aircraft device under the operation of one or multiple persons. Aerial drones can be units that take video footage, take static images or provide some type of service.

 

OPERATION REQUIREMENTS

Use and operation of aerial drones in the Center is subject to the advance review and approval of the LACC Fire Marshal. Terms and conditions of this approval include, but not limited to, the following:

  • Aerial drones must be less than 55 lbs.
  • Documentation that the drone unit to be operated is registered under the FAA Small UAS Rule (Part 107).
  • Drone operator(s) must provide Remote Pilot Certificate issued by the FAA and must fly within visual-line-of-sight at all times.
  • Designation of a separate demonstration area (fly-zone area) away from the general public, enclosed by safety netting or steel mesh. The LACC Fire Marshal may require additional safeguards, including but not limited to use of barriers, creation of safety buffer zones and having a fire safety officer(s) on stand-by. All costs related to establishing the approved fly-zone is the responsibility of the exhibitor.
  • The fly-zone area must be contained within the contracted space
  • No other persons, unless authorized by the LACC Fire Marshal, is allowed in the fly-zone area while the aerial drone is in operation.
  • Operation of any aerial drone cannot exceed 20ft in height inside exhibit halls
  • To ensure that aerial drone operations are reviewed in a timely manner, please submit all required information to Abraxys no later than September 16, 2019
  • Manufacturer’s specifications of each drone unit(s) to include dimensions, weight, construction material and unit function(s).
  • Onsite contact information
  • Proposed hours of operation.
  • A floor plan of designated fly-zone area to include dimensions of proposed space, height of safety netting proximity of general public viewing area and location of safety buffer zone which should also be submitted through the Booth Plan Submission form

BACKWALL / STAND PARTITIONS

All Space Only booths must provide their own self-supportive back walling (minimum height of 8ft) where backing onto a neighboring booth and side walling with the maximum height of 3ft. A corner booth may leave two sides open to the aisle, but must still provide a back wall and one side wall. Please refer to the Booth Display Types section below for further information on side walling.

Any partition wall above 8ft in height that overlooks a neighboring booth must be finished from the backside in a neutral color and without logos or branding. GSMA has the authority to determine whether the appearance of the partition walls are in compliance with the exhibition Rules and Regulations. GSMA may issue violation notices to displays that do not conform to the Rules and Regulations. If violations are not corrected in a timely manner, GSMA reserves the right to correct the display at the exhibitor’s expense.

Note, pipe and drape will not be provided as a means of delineating booth space. All Space Only booths must provide their own self-supportive back wall.

 

BADGE POLICY

GSMA issued credentials are the sole property of the MWC19 Los Angeles Event Organizer and must be surrendered upon demand to GSMA and/or MWC19 Los Angeles Event Organizer representatives. GSMA issued credentials must be prominently displayed while at MWC19 Los Angeles  or designated off-site activities. False certification of an individual as an exhibitor’s representative, misuse of an exhibitor’s badge, or any other method or device used to assist unauthorized personnel to gain admittance to the exhibition floor, will be just cause for expelling the exhibitor and his representative(s) from the exhibition floor and/or banning them from future entrance into the Exhibition. This would also warrant the removal of the exhibitor’s booth from the floor without obligation on the part of Event Organizer for refund of any fees. The exhibitor, his/her employees and agents, and anyone claiming to be in the hall through the exhibitor, waives any rights or claims for damages arising out of the enforcement of this rule.

 

TEMPORARY WRISTBANDS FOR MOVE-IN/MOVE-OUT

Temporary, expiring wristbands will be used for exhibiting company employees, booth builders/designers, and anyone associated with your booth who is working during move-in and move-out. Temporary wristbands will be available at the security desks in South or West Hall at the entrance to the exhibit halls. A government photo ID must be presented upon request for the issuance of a temporary wristband. Refusal to display the wristband as directed by Security will be cause for removal from the site and exclusion from the event for the duration of MWC19 Los Angeles.

 

BALLOONS / BLIMPS

To minimize damage to the LACC’s life safety laser detectors and air handlers, helium filled balloon are not permissible in West Halls A/B, South Halls G/H/J/K and lobby areas. In Petree Hall, Concourse Hall and meeting rooms, gathered helium balloons are allowed provided the bouquet is tethered and weighted. Mylar balloons are not allowed in all cases.

 

BOOTH CLEANING

Freeman is the exclusive cleaning contractor for MWC19 Los Angeles. All booths are expected to be cleaned and ready at the opening of each show day. You can find the Cleaning Order Form in the online exhibitor manual. 

Exhibitors who purchase a booth package from GSMA will be given one complimentary trash pick-up and vacuum before each show day under the condition that trash can be accessed. If additional cleaning services are required please contact Freeman to order porter service. Exhibitors are not allowed to empty trash in the Los Angeles Convention Center trash cans.

 

BOOTH DEMONSTRATIONS / OBSTRUCTIONS OF AISLES

Exhibitors may not conduct demonstrations or activities that result in excessive obstruction of aisles or prevent ready access to neighboring exhibitors’ booths. Please make sure to position your demonstrations in such a way as to bring attendees into the booth rather than filling the aisles. Demonstrations are to be straightforward, professional and relative to the displayed product. The use of demonstrators, gimmicks, mimes, magicians, robots, vehicles, etc. in the aisles is prohibited at all times. Company flyers, promotional materials or advertising of any nature may not be placed, shown or demonstrated anywhere within the confines of the Venue other than your contracted exhibit space. Promotional materials may not be distributed outside the Venue, or on any street corners surrounding the Venue. Any materials found in any public areas or being distributed outside of the Venue will be confiscated and discarded, jeopardizing your company’s participation in future GSMA events. The GSMA reserves the right to terminate any objectionable activities.

 

BOOTH DISPLAY TYPES

Exhibitors with Space Only booths and/or Hospitality Space Only Suites are responsible for their own booth design and construction. All work carried out must follow the rules and regulations of the LACC. All booth structures and signs must be confined in the exhibitor’s allocated space.

  • In-line Booth: Generally arranged in a straight line with neighboring exhibitors on their immediate right and left, leaving only one side exposed to the aisle. The minimum back wall height is 8ft and maximum height is 20ft. The minimum sidewall height in the front half of the booth is 3ft. Sidewalls higher than 3ft are allowed only in the rear half of the booth, must be finished in a neutral color facing neighboring exhibitors, and may not exceed the height of the back wall. All materials with height of above 4ft are only allowed in the rear half of the booth space and a 4ft restriction imposed on all materials in the remaining space forward to the aisle. This ensures that the sightlines of neighboring booths are not obstructed. Hanging banners are not permitted above the booth area but barnners can be placed at the height (not to exceed) of the back wall.
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  • In-line Corner Booth: Located at the end of a series of in-line booths with exposure to intersecting aisles on two sides. The same rules apply as listed above in “In-Line Booth” except side adjacent to cross-aisle will have a maximum height of 3ft.
  • Peninsula Corner Booth: Exposed to aisle on two sides, these booths are required to build at minimum 8ft walls and maximum height is 20ft. Walls must span the length of the sides adjacent to a neighboring booth. All booth structures within the booth can have a maximum height of 20ft. Any partition wall above 8ft in height that overlooks a neighboring booth must be finished from the backside in a neutral color and without logos or branding. Additionally, hanging signage for Peninsula Corner Booths have a height limit of 20ft to the top. Simple banners are not allowed to be hung above booths. Lighting trusses, hung from the ceiling, must be within the booth footprint on all sides and cannot exceed 23ft in height. Totally enclosed booths are not permitted on the exhibition floor. Booths and walling should be positioned in such a way as not to obstruct the view of the exhibition or adjacent booths. Only up to 50% of any open side of booths are permitted to have an outside wall.
  • Peninsula Booth: Exposed to aisle on three sides, these booths must adhere to the rules for “In-line Booths” where the minimum back wall height is 8ft and maximum height is 20ft. All booth structures within the booth can have a maximum height of 20ft. Additionally, hanging signage for peninsula booth structures has a height limit of 20ft to the top. Simple banners are not allowed to be hung above booths. Lighting trusses, hung from the ceiling, must be within the booth footprint on all sides and cannot exceed 23ft in height. Totally enclosed booths are not permitted on the exhibition floor. Booths and walling should be positioned in such a way as not to obstruct the view of the exhibition or adjacent booths. Only up to 50% of any open side of booths are permitted to have an outside wall.
  • Island Booth: Any size booth exposed to the aisles on all four sides. Ground-supported properties within the space may not exceed 20ft in height. Hanging signage for island booth structures has a height limit of 20ft to the top. Lighting trusses, hung from the ceiling, will be allowed for island booths only provided the following regulations are met: Lighting trusses must be within the booth perimeter on all sides and cannot exceed 23ft in height. Totally enclosed booths are not permitted on the exhibition floor. Booths and walling should be positioned in such a way as not to obstruct the view of the exhibition or adjacent booths. Only up to 50% of any open side of booths are permitted to have an outside wall.
  • All Space Only Booths – inline, single story, and two-story booths may be permitted to build to a maximum height of 20ft (measured from the ground level to top of booth). The below table shows a summary of height restrictions per hall.

Hall

Build Height Restriction

Ceiling Heights

South Hall

20 ft

39 ft

West Hall

20 ft

36 ft


  • Technical trusses for lighting or suspending structures are the only exception to the above and are allowed up to 23ft in height (ground level to top of truss). Under no condition are logos or banners allowed to be placed above 20ft. However, it is allowed to have black or white unbranded fabric stretched across the technical truss in order to improve the visual aspect from above. Please note that the technical floor plans do not consider the permitted height of trusses. All rigging heights must be checked with the venue rigging provider, Freeman.
  • Booths that require elements above the maximum height limit (such as antennas) may be acceptable and written approval from GSMA is required. Please contact GSMA customer care for such requests.

BOOTH DISPLAY TYPES – COUNTRY PAVILIONS

As a Country Pavilion, Space Only booth, you have the option of constructing your booth in two different ways.

  1. The first option would be to separate your booth into various 10x10, 10x20, etc spaces. If you choose this route, you will be required to adhere to the In-line Booth rules listed above:
  2. The second option would be to build your space with various pods for each co-exhibitor which creates a more “open” feel. If this is how your booth will be designed, you will then be required to adhere to the rules of a Peninsula or Island Booth. These rules are listed above

 

BOOTH DISPLAY TYPES – EXECUTIVE MEETING ROOM SUPERIOR

Executive Meeting Rooms (EMR) Superior rooms are high specification meeting rooms that offer privacy and a “superior” level of flexibility. These rooms are located in the 300 and 500 rooms at the LACC. These rooms are to be used as “Space Only”, where you are permitted access to build or order items to design the room as you see fit.

Each “Space Only” client must submit their Booth Plan Submission form by Monday, September 16, 2019 except for two-story booths must submit their plans by August 16, 2019. This form can be found in the Forms & Deadlines section.

Each client must follow the below guidelines for submitting technical drawings and ensure plans are compliant with our Booth Build Rules and Regulations.

  • Covered areas in meeting rooms should NOT exceed the lesser of the two parameters; 70% of the total area of the room, or 750 square feet.
  • All fire sprinkler heads should not be obstructed. A 36” of clearance must be given in all directions of any sprinkler head. Refer to Ceiling Height Restrictions section below. For exact placement of fire sprinklers, please refer to these floorplans:
  • Covered areas that exceed 100 square feet will need an audible smoke detector. The number and location of smoke detectors to be determined by LAFD when plans are reviewed.
  • Fire extinguishers may be required. The number and location of smoke detectors to be determined by LAFD when plans are reviewed.
  • Under certain circumstances LACC meeting rooms located on the second level of the Convention Center can be covered up to the lesser of the following two parameters: 70% of the total area of the meeting room, OR, 750sqft. A 24-hour Fire Watch must be established once the covered area has been constructed, until the time it is removed. Show Security personnel shall be used for fire watch duties. There must be a designated officer in the room at all times with readily available means of communication (i.e., radio or phone) to immediately contact LACC Security in the event of smoke or fire. The need for a Fire Watch will be determined once plans are submitted through the Booth Plan Submission form, and then reviewed by the LACC Fire Marshal.
  • No temporary sprinklers are allowable in the meeting rooms.
  • Number of egress routes must be identified and will determine the allowable capacities in each room
  • Affixing anything to walls/ceilings will not be permitted in meeting rooms
  • Plans should be submitted through the OEM Booth Plan Submission by Monday, September 16, 2019. Plans should have accurate measurements (in feet). Plans need to show exact square footage of any covered areas.

 

CEILING HEIGHT RESTRICTIONS

As consistent with the regulation above obtaining to 36” clearance of all fire sprinkler heads, these rooms have specific height restrictions. Please see the table below to take into consideration when designing your space:

 

300 ROOMS CEILING HEIGHT 500 ROOMS CEILING HEIGHT
301A 13 feet 9 inches 504 9 feet 6 inches
301B 13 feet 9 inches 505 9 feet 6 inches
302 13 feet 9 inches 506 9 feet 6 inches
303A 13 feet 9 inches 507 9 feet 6 inches
303B 13 feet 9 inches 510 9 feet 6 inches
304A 13 feet 9 inches 512 9 feet 6 inches
304B 13 feet 9 inches 513 9 feet 6 inches
304C 13 feet 9 inches 514 9 feet 6 inches
305 13 feet 9 inches  
306A 13 feet 9 inches  
306B 13 feet 9 inches  
307 13 feet 9 inches  
308A 13 feet 9 inches  

 

 

BOOTH FURNISHINGS

The MWC19 Los Angeles Event Organizer has the authority to determine whether placement, arrangement, and appearance of all items displayed by the exhibitor are in compliance with the Rules and Regulations.

 

CABLING / CEILING SUSPENSIONS

Booth structures should be built to be structurally sound. According to facility regulations, booths whose structural integrity requires cabling and/or suspension from the ceiling should not be erected.

 

COLUMNS / PILLARS

Pillars are located within some booths in South and West Hall. These may be decorated (without damage) and in accordance with permitted height regulations. Appliques must not be applied directly to the column but should be separated from it by means of an empty space or a soft material or insulating material placed against the column. As with any other technical installation in the halls, columns/pillars and walls must not structurally support any loads pertaining to booth decoration or any objects on display.

Exhibitors who have a column within their booth or partly on their booth can build a structure around it and brand the column. The following rules have to be strictly adhered to:

  • The structure has to be done by the exhibitor’s booth builders in accordance to booth build rules within the exhibitor manual
  • The height of the structure should never be any higher than the highest build element of the exhibitor’s booth
  • The structure has to be approved in accordance with the Booth Plan Submission rules
  • The structure has to be flush against the column in order to minimize the impact on the public aisle/walkway. It should never exceed 4 inches surrounding the footprint of the column
  • It is not permitted to create extra space for storage
  • It is not permitted to block/cover fire cabinets or utility ports (this is especially true in West Hall)
  • Fire signage should not be covered. If it is necessary to cover, supplemental signage must be made to replace and be within a reasonable distance of the original sign.
  • If there is no agreement between the parties facing the column, the column has to be left as is and might be clad in a neutral color by GSMA
  • Where columns are touching a booth boundary, located part in the public aisle/walkway, and part on one or more booths, the affected booths only have the right to clad the column and will need to come to an agreement who can brand which side. A written agreement should be submitted to Abraxys (MWC19 Los Angeles floor plan management company), from all affected booths.

The organizer reserves the right to refuse any designs or request amendments to designs, which in their opinion have a detrimental effect to neighboring exhibitors or the overall look of the exhibition

 

COVERED AREAS AND STRUCTURES

Booths and displays containing structures, canopies, lighting truss, or suspended items that are covered with fabric or solid materials exceeding an accumulated total of 750 sq ft may require the installation of an Automatic Fire Sprinkler System (AFSS). Covered booths within West Hall AB or South Hall H-K and Kentia Hall shall be protected by a LAFD approved automatic fire sprinkler system. These systems must be installed under permit from the Department of Building and Safety. All portions of the sprinkler system, including the “sprinkler riser” which supplies the water service to the booth, must be installed within the borders of the respective booth space. No portions of the sprinkler system, or any structures or barricades that protect said system are allowed in any portion of an aisle. Sprinkler systems cannot be installed in any other areas of the building.

 

ELECTRICAL SERVICE

Freeman has jurisdiction over all electrical installation, distribution and maintenance on the exhibition floor. Exhibitor materials cannot be used for under carpet or concealed wiring. Use of another exhibitor’s electrical hook-up is strictly forbidden due to potential fire and hazard risks. In the event that the exhibit hall is damaged or destroyed due to negligence or failure on the part of the exhibitor to comply with the local fire agency’s fire and hazard regulations, the exhibitor is responsible and liable for all damages incurred.

 

ENCLOSED EXHIBITION BOOTHS (50% RULE)

Totally enclosed booths are not permitted on the exhibition floor. Booths and walling should be positioned in such a way as not to obstruct the view of the exhibition or adjacent booths.

  • Only up to 50% of any open side of booths are permitted to have an outside wall
  • Solid runs of walling along open perimeters are not permitted where this causes neighbor booths being visually blocked off from the rest of the exhibition
  • The upper deck of Two-Story Booths can be completely closed in (no ceiling)
  • Exceptions to this will be considered by the organizers on a case by case basis and only if all affected neighbor booths have agreed in writing
  • This rule is not enforced for open sides of booths facing a hall perimeter wall
  • As the rule is to ensure visibility, low-walling and handrails up to 3.5ft in height are considered ‘open’

NOTE FOR MOVE-IN: Visual enclosures during move-in used to protect the privacy of exhibition booths are only permitted if they are structurally sound and are kept within the boundaries of the booth space.

 

EXHIBITION FLOOR COVERING / CARPETING

The GSMA will carpet the aisles throughout the exhibit halls with a multi-colored carpet. Aisle carpeting will not be provided in locations already covered with facility carpet.

The exhibition floor is concrete in South and West Halls of the Los Angeles Convention Center. Carpet colors for:

  • Petree Hall – multi-colored carpet
  • Concourse Hall – multi-colored carpet
  • 400’s Meeting Room – Purple carpet with a gray border and gray specks
  • 300’s and 500’s Meeting Rooms – Teal carpet with gray border and gray specks

Carpet is provided with Shell Scheme, Exhibition Stand Plus, Standard Meeting Room, and Executive Meeting Room Packages. If you have a Space Only Booth space, the exhibitor must make arrangements to completely cover the floor of the space. You may supply your own carpet/flooring or rent it from Freeman. All floor coverings must be fire retardant in compliance with local fire department regulations. It is strictly forbidden to paint or plaster the booth floors or to use glue to attach the floor covering. Only double-sided adhesive tape may be used for this purpose. This must be removed at the end of the Exhibition.

 

EXHIBITOR APPOINTED CONTRACTOR (EAC)

It is the responsibility of the exhibiting company to advise MWC19 Los Angeles Event Organizer of the company name, address, and the contract name for the “nonofficial” contractor (EAC). All EACs must comply with the criteria set forth in the Exhibitor Manual. The exhibitor is responsible for the actions of their EAC. Both the intent to use and the Certificate of Insurance (COI) from the appointed contractor must be received by Abraxys Global Ltd, GSMA’s appointed floor management company, and no later than 30 days prior to the start of the show or EAC will not be permitted to service the booth. Please contact Abraxys with any questions.

The exhibitor shall provide evidence that the EAC has proper certificates of insurance with at least the minimum described below:

  • Comprehensive General Liability not less than $2,000,000 with respect to injuries to any one person in an occurrence
  • $2,000,000 with respect to injuries to more than one person in any occurrence
  • Workers’ Compensation Insurance including employee liability coverage, in a minimum amount not less than $2,000,000 of individual and/or aggregate coverage and/or statutory limitation

The Exhibitor Appointed Contractor:

  • Must agree to abide by all rules and regulations of the show as outlined herein, including union rules and regulations, and accept appropriate liability for any negligent actions
  • Must have all business licenses, permits, and Workers’ Compensation Insurance required by the State and City governments and the convention facility management prior to commencing work, and shall provide MWC 19 Los Angeles Event Organizers with evidence of compliance. General Liability certificates of insurance must name Freeman, GSMA, and the LACC as additional insured. If the proper documentation is not received by the deadline date, the exhibitor must utilize Freeman labor and the EAC will only be permitted to supervise.
  • Shall be prepared to provide evidence that it has a valid authorization from the Exhibitor for services
  • May not solicit business on the exhibit floor. Solicitation of business on the show floor will result in removal from the exhibit hall.
  • Must confine its operations of the exhibit area of its clients
  • Shall provide, if requested, evidence that it possesses applicable and current labor contracts and must comply with all labor agreements and practices

 

FIRE MARSHAL APPROVAL

Fire marshal approval is required every year for specific booths including two-story and covered booths, regardless of whether or not booth design has been changed. All booths must be freestanding and self-supporting. Booth configurations should not be designed to obstruct the view of nearby booths, exits or doorways. Make sure you submit your booth plans (hardcopy plans only) no later than August 16, 2019. Refer to Two-Story Booths procedures for more information.

 

GENERAL FIRE, PUBLIC SAFETY AND CONVENTION FACILITY REGULATIONS

  • LACC is a non-smoking building. Smoking is prohibited in all areas
  • The use of welding or cutting equipment for “demonstration” requires a written permit from the Fire Department
  • Welding as related to exhibit construction, fabrication, repair, etc., is not allowed anywhere inside the exhibit halls or other interior spaces. Any such work requiring welding must be done outside the facility in a location determined and approved by the Fire Marshal. Licensed Fire Sprinkler contractors are allowed to use approved torches to solder copper pipe connections of automatic fire sprinkler systems inside the halls
  • The demonstration or use of equipment using flammable liquid fuel in buildings is prohibited
  • Combustible liquids shall be used only under permit from the Fire Department. They shall be stored or dispensed from an Underwriting Laboratories (U.L.) approved safety can
  • All exits, hallways, and aisles leading from the building or tents are to be kept clear and unobstructed at all times
  • No exit door shall be locked, bolted, or otherwise fastened or blocked at any time an exhibit building is open for business
  • Any rope, chain, or similar control device that is placed across an aisle or exit path must breakaway to the satisfaction of the Fire Department
  • Rubbish, trash, and waste shall be removed from buildings at the end of each working day. Metal cans will be provided for metal cuttings, and cuttings shall be kept separate from ordinary combustibles
  • All electrical wiring shall be installed as per Los Angeles Building and Safety Department Electrical Code
  • Fire extinguishing equipment must be provided and maintained in all special areas as designated by the Fire Department.
  • All sprinklers, standpipe hose cabinets, and fire alarm pull boxes shall be kept clear and unobstructed at all times
  • Cylinders of compressed gas, both combustible and non-combustible, shall be installed only by permit from the Fire Department, and shall be half-charged and firmly secured in an upright position.
  • Exit signs must be clearly visible
  • Where combustible material cannot be removed from the area of operations, another person, competent in the use of fire extinguishing equipment, shall be assigned the duty of preventing or extinguishing any accidental fire that may occur during such operations.
  • All appropriate local, state and federal guidelines shall be followed to appropriately dispose of all hazardous waste materials

 

HANGING BANNER / CEILING POLICY

All banners and ceilings that are hung from the exhibition hall roof is encouraged to form an integral part of your booth and must be contained within the actual booth build/design. Simple banners are strictly not allowed to be hung above booths.

No hanging or rigging components can exceed the outer boundaries of the exhibit booth’s perimeter or the safe loading of the facility ceiling. All rigging and hanging at the event is performed by Freeman, to maintain show installation/removal schedules. Height restriction to top of sign is 20ft.

Lighting trusses, hung from the ceiling, will be allowed for Peninsula and Island Booths ONLY and cannot exceed 23ft height from top of the trusses.

All Hanging Signs should be clearly identified as a Hanging Sign and should arrive at the Freeman Advance Warehouse by Tuesday, October 8, 2019. The appropriate shipping label can be found in the exhibitor manual.

Freeman is responsible for the assembly, installation, and removal of all Hanging Signs. The exhibitor or approved EAC vendors may supervise. Exhibitors who do not provide supervision (self or EAC) agree to accept charges for time, materials, and equipment as determined by Freeman. Freeman will hang signs as close to exhibitor specifications as is practical or as hall structure permits. Characteristics of signs, exhibit hall height restrictions, rigging, and electric hoist placement may cause the actual Hanging Sign heights to differ from orders.

If an exhibitor does not opt for FREEMAN supervision during the rigging installation and hangs a sign that is in violation of the Rules and Regulations, the exhibitor will be responsible for charges accrued to move the sign into compliance.

 

HOSPITALITY SPACE ONLY

Hospitality Suites are meant for the purpose of private meeting and private entertainment. Structures should be enclosed in such a manner as to prevent general access to the suite, allowing access only to pre-invited guests via a reception desk. Under no circumstances can Hospitality Suites have open sides allowing general access nor include provision for any kind of public product demonstration. Low walling of no less than 3ft height is permitted as an enclosure along the perimeter. Promotional videos should not be displayed along the perimeter or viewable from the surrounding aisles (with or without sound).

 

LIGHTING / BLACKOUT

Work light (50% of full capacity) is maintained in all exhibit halls during move-in and move-out. During show days, lighting is at full capacity. All lights over the aisles MUST be left on. 

The exhibit hall lighting system is setup in light banks, whereby individual lights cannot be turned off without turning off all the lights in the bank. It may be possible to unscrew an individual light if it is easily accessible after booth set-up. Please contact Freeman to order services. 

Exhibitors requesting lights-out (blackout) will be responsible for any cost associated with turning off the lights above their booth. If the request for lights-out affects a neighboring Exhibitor, the request is subject to the determination/approval of the organizer.

PSAV is the LACC’s exclusive operator of house lighting systems in meeting rooms, Petree Hall and Concourse Hall. There is no charge to set the house lighting system provided that lighting needs can be accommodated within the Center’s pre-set lighting patterns in the designated area(s). In the event customized lighting patterns are requested in Concourse Hall, Petree Hall and meeting rooms, PSAV prevailing labor rates apply. Contact for PSAV to be provided shortly.

 

MOVE-IN / MOVE-OUT

The exhibition floor, aisles, loading docks, service and storage areas will be under control of the general contractor and the GSMA. Schedule for build-up/dismantle can be found in the Online Event Manual.

  • All crates must be tagged and ready for removal no later than 12:00pm on Sunday, October 20, 2019
  • Exhibitors who begin to dismantle their booths prior to the closing of the halls will lose priority points and may be banned from participating at future GSMA events
  • Union Jurisdiction prevails over all build-up and dismantle of exhibits including signage and laying of carpet. This does not apply to the unpacking and placement of merchandise
  • Setup: Exhibit personnel may set up their exhibit display if one person (company employee only) can accomplish the task within 30 minutes or less without the use of tools
  • Material Handling: Union jurisdiction prevails over the operation of all material handling equipment, unloading, reloading, and handling of empty containers
  • Hand-Carried items: Exhibitors may move material that can be hand-carried by one person in one trip, without the use of dollies, hand trucks, or other mechanical equipment

If exhibitor is unable to meet the above criteria, a union personnel supplied by Freeman, the Official Service Contractor. If you are utilizing the services of an EAC (Exhibitor Appointed Contractor), Freeman and Abraxys must be notified via the Notification of Intent to use EAC.

 

PLATFORMS

Platforms are not required for this event. Exhibitors will provide all reasonable accommodations for persons with disabilities to access their booths. All booths with a platform higher than 2” on which people could stand must have an access ramp. The slope of any ramp shall be uniform and no steeper than 1:10. Level landings shall be provided at the top and bottom of ramps and any intermediate position where exit doors open on to them. The minimum width of the ramp should be 3’. This slope should be within the booth and should not protrude into the aisle.

 

RIGGING

Freeman, the official general service contractor, shall be used for all rigging and attachments to the exhibit halls during MWC19 Los Angeles. The rigging contractor is responsible for assuring the safety and mechanical/structural integrity of the entire truss system, related equipment and associated rigging. In addition to suspended items, the rigging contractor must be used for the installation of all floor supported truss projects in which a portion of the overall structure is suspended; and/or any floor supported truss structure that employs the use of self climbing truss (either motor or hand winch operated).

Any rigging and attachment activity in Petree Hall, Concourse Hall and meeting rooms is exclusively provided by the LACC’s in-house provider, PSAV and subject to the same rules and regulations as outlined above. Contacts for PSAV will be available shortly.

 

SECURITY

Each exhibitor must make their own provisions for the safety of their goods, materials, equipment and displays at all times. General overall security will be provided for the exhibition period. The security service and/or GSMA will not be responsible for the loss or damage of property.

All exhibitors that have any show-related incident should report these immediately to Show Security. If there is a medical related emergency, security should be notified so that the on-site paramedics can be summoned or dial extension 3000 on an LACC house phone. DO NOT dial 911. There are First Aid facilities located on both the West and South sides of the LACC, as well as show security offices on both West and South sides of the LACC.

Please report all incidents to the appropriate parties as soon as they occur and do not wait until the end of the event.

 

SELLING OF GOODS

Exhibitors are strictly prohibited from selling goods and services, for cash or otherwise, inside the Venue.

 

SHOW SITE FREIGHT SHIPMENTS (TARGETED MOVE-IN)

The Targeted Move-In day/time is when your freight shipment(s) to LACC may arrive and be handled without surcharge. Please do not schedule labor to start until after your targeted window, as freight delivery is guaranteed “during the window”, and not at a specific time. If your freight arrives directly at LACC other than during your targeted time, an "off target" surcharge will be charged. To ensure a safe and smooth move-in, target dates will be strictly enforced. For your scheduled move-in date and time, please refer to the Targeted Move-In Plan .

 

STORAGE

The space at the rear of each inline booth is defined as a service/utility area. The Fire Marshal requires that these areas be kept clear at all times. Each exhibitor (except island configurations) MUST allow 9 inches of space from their booth boundary line when setting up their exhibit back wall. Per Fire Marshal regulations, absolutely no other items may be stored in this area at any time (including product, literature, empty crates and packing materials). The GSMA will remove storage materials at the exhibitor’s expense.

Labels (empty stickers) to mark your boxes or cases for storage by Freeman during the exhibition days are available at the Freeman service desk. Freeman will also provide accessible storage during show hours (refer to the Accessible Storage Order Form).

 

TWO-STORY BOOTHS

A two-story booth is defined as a booth with a physical second level. A minimum of 400 sqft ground-level booth space is required for any two-story construction. Any booth designed to have an upper deck (two-story) MUST notify GSMA’s appointed floor management company, Abraxys, and submit floor plans 60 days prior to move-in (August 16, 2019) for an official approval. If certificates of flame-retardancy are applicable, those must be included with the submitted plans. Abraxys will notify the exhibitor when the Fire Marshal gives final approval.

As a general guideline the following regulations are to be considered:

  • All rules and regulations for single-story booths will apply to two-story booths
  • Two-story booths are all tentative and subject to approval
  • A certified professional engineer must approve the structure and a professional stamp must be on the plans submitted. The engineer can be certified from any state or any international government
  • All areas, including storage areas, under the second story must be equipped with a UL-approved, battery-operated smoke detector attached to the ceiling or under structure
  • A 2A10BC extinguisher is required on each level. The fire extinguishers must be easily available and unobstructed from view
  • Booths that exceed 750 sqft of space with enclosed perimeter walls will require at least 2 separate exits. Additional exits may be required on a case-by-case basis. Capacity will be calculated at 15 sqft per person
  • There is a restriction as to the number of two-story exhibits allowed in each hall. The area in question must be approved first by the LACC Facilities Department and LACC Fire Marshal.
  • Any second level over 20x20ft (6m x 6m) may not be approved if it is determined it will negatively affect the overhead sprinklers for fire prevention
  • Occupancy load is 10 people per 10ft x15ft
  • Railing or side of second story must be at least 42in high
  • Second (upper) level cannot have a ceiling
  • Minimum ceiling height of ground level is 8ft / 2.5m
  • Maximum height of flooring of second story is 12ft from base of first story
  • Height limitation for entire structure is 20ft with at least a three foot distance from the archways or ceiling
  • Section 10 of the Uniform Building Code prohibits the use of spiral, winding, or curved stairs in any facility. Stairs must have tread all the way around. The staircase also must be at least 3ft in width and have a handrail on at least one side. If any deck is designated to hold over 10 people a second staircase is required for emergency evacuations
  • Wood must be flame resistant or treated
  • Exhibitors may not hook into the LACC sprinkler system

 

For any questions regarding this please contact:

Abraxys Global Ltd, GSMA’s floor management company

Name: Chris Simpson

Address:

10 Barley Mow Passage 
LONDON 
W4 4PH 

Email: MWCLA@abraxysglobal.com

 

Approval Process:

  • Notify Show Management by sending written request to Abraxys (MWCLA@abraxysglobal.com)
  • Abraxys will review each submission and will forward electronic copies of the floorplans to the Los Angeles Convention Center Fire Marshal (if applicable). All plans must have the certified engineer’s signature and stamp

 

UTILITY PORTS

Utility ports are placed strategically throughout the exhibit halls and are indicated on the floor plans. Electrical, phone, air and water services will be accessed from the floor ports, floor boxes, wall boxes, or overhead catwalks. The floor port in your area may service your booth as well as neighboring booths. Please keep this in mind when designing your booth as they may require modifications to your booth structure (specifically peninsula, grand peninsula, block, and island displays).