Shipping & Freight


SHIPPING & FREIGHT OVERVIEW

Please read the information below carefully, concerning logistics at MWC19 Shanghai and China customs regulations in order to ensure the smooth delivery of items to your stand.

PLEASE DOWNLOAD THE SHIPPING MANUAL HERE

Official Supplier for Freight and Shipping

 

Exhibition Freighting GSM Ltd Global House, Unit 5 Station Court
Station Approach, Borough Green
Kent TN15 8AD United Kingdom
Tel: +44 (0) 1732 885131
Fax: +44 (0) 1732 886689
Email: Michael@ef-gsm.com

Official Supplier for On Site Handling
 
APT Showfreight Shanghai Co., Ltd.
Room 2005, Modern Plaza Tower 1,
K3169 Xian Xia Road, Shanghai 200336 PR China
Tel: 86 (21) 6124 0090
Fax: 86 (21) 6124 0091
Email: Jimmy.zhu@aptshowfreight.com

Exhibition Freighting GSM Ltd and APT Showfreight Shanghai Co., Ltd. (working in partnership) have been appointed as the sole official freight forwarder and on-site handling contractor for Mwc19 Shanghai.

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TIME SCHEDULE

LOE & Censorship Arrival APT Shanghai Office
LOE (list of exhibits/commercial invoice & packing list)
31 May 2019
Arrival of censorship brochures & souvenirs by Courier but excluding films and video tapes / discs 22 May 2019
Seafreight to Shanghai Port, Exhibits Arrival Deadline 10 June 2019
Airfreight to Shanghai PVG Airport, Exhibits Arrival Deadline 14 June 2019
Roadfreight delivery to advanced warehouse, Exhibits Arrival Deadline 19 June 2019

 

Please note road freight deadline applies only for LOCAL Chinese product being delivered domestically from China with no need for Customs clearance (NOT International shipments) See Road freight section.

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DOCUMENT REQUIREMENT

  • 1 original Bill of Lading or 1 copy of Express Bill of Lading or 1 copy of Master Air Waybill and 1 copy of House Air Waybill
  • 1 copy of List of Exhibits (the legitimate document accepted by Customs, refer to the appendix) or ATA Carnet with POA / 1 copy of Insurance Policy (if insured)

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CONSIGNMENT INSTRUCTION

All cargo must be consigned “Freight Prepaid” to the following consignee, otherwise a 5% outlay commission will be imposed on all “Freight Collect” consignments. Each AIR shipment should be under ONE MASTER Air Waybill with back to back HOUSE Air Waybill (not for each exhibitor) and the HAWB must be manifested by airline. Additional charges will be incurred for wrong consignee details.

 

SEAFREIGHT to Shanghai Seaport

 

Consignee:
APT Showfreight Shanghai Co., Ltd
Room 2005, Modern Plaza Tower 1
369 Xian Xia Road,
Shanghai 200336 PR China
Tel: +86 21 6124 0090
Fax: +86 21 6124 0091

 

Notify:
MOBILE WORLD CONGRESS SHANGHAI 2019

Exhibitor Name: XXX Booth No.: XXX

AIRFREIGHT to Shanghai PVG Airport
 
Consignee
on both Master AWB & House AWB:
SKY INTERNATIONAL LOGISTICS CO., LTD
506 WAREHOUSE NO.180 AIRPORT HIGHWAY
PUDONG INTERNATIONAL AIRPORT
SHANGHAI, CHINA (201202)
Tel: +86 21 5683 3173 / Attn: LILY CHEN
USCI: +91330201772308339Q

 

Notify on both Master AWB & House AWB:
Same As Consignee

 

Please be noted that if only MAWB is issued, the shipment won’t be distributed to our assigned warehouse right after the shipment arriving Shanghai airport. Therefore, a HAWB which is manifested by airline for the whole shipment must be issued in addition so as to avoid any extra terminal and/or storage charges levied.

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TEMPORARY IMPORTATION

The Chinese Authorities permit exhibits to be imported into China on temporary import basis on approved trade shows. Temporary import is allowed for 3 months from the date of entry and must be re-exported unless duties and taxes are paid in the event of conversion to permanent import. Extension of temporary import is allowed subject to Customs’ approval.

 

ATA Carnet is accepted for temporary import in China, but ONLY for purpose as ‘Exhibition & Fairs’. Customs Bond Fee will be levied for temporary import shipment without ATA Carnet.

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RESTRICTIONS

All exhibitors are advised that all promotional materials to be imported or giveaways during the exhibition must not indicate or deem to indicate that Tibet or Taiwan is a Country.

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HAND-CARRY EXHIBITS

Exhibitors are strongly advised not to hand-carry goods for this exhibition as they could be detained by the Chinese Customs at the airport, Exhibitors should immediately hand over the detention receipt and the duly filled List of Exhibits to our staff at the fairground to load the goods from the airport. These exhibits will then have to be returned as a shipment.

The handling charges for the hand-carry items will be the same as our inbound airfreight charge, plus late arrival surcharges as applicable.

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CONTROLLED ITEMS CHINA

If the shipment contains any items controlled by the Chinese Government, we strongly recommend that the list of exhibits should be faxed or e-mailed to APT Showfreight Limited for checking prior to the shipment departure from the country of origin.

If required, EF-GSM / APT Showfreight Limited will apply for the necessary license/ permit on behalf of the exhibitors, but under no circumstances can EF-GSM / APT Showfreight Limited guarantee such license will be granted.

The importation of Foodstuffs, Beverages, CD-Roms, Watches, Cosmetics items, Live plants, animals etc are subject to an import permit in China, even for exhibition purposes. Without Chinese Customs’ approval and authorization, these items cannot be distributed / tasted / sold and/or consumed during the exhibition.

If exhibitors need to ship any controlled items to China, exhibitors are required to submit to EF-GSM / APT Showfreight the following documents/ information for application of import permit to China at least 60 (Sixty) days prior to the shipment departure from the country of origin:

  1. Catalogue/ Brochure of commodities
  2. Export Permit Issued by the Products’ Originating Country/ Place
  3. Certificate of origin and/or Health Certificate
  4. Commercial Invoice and Packing List / List of Exhibits
  5. Certificate for wireless devices

 

Relevant handling charge and guidelines, permit application fee in China for controlled items will be quoted upon request.

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ROAD FREIGHT

Please note this applies only for LOCAL Chinese product being delivered domestically from China without any need for Customs clearance (NOT International shipments). Road freight advanced warehouse delivery address – see map attached at end of this document. All shipments must be pre notified using the service order form on page 17 of shipping manual (Please link the attachement). Once we have received your service order form, we will send you back a completed version with a warehouse entry number. Your transport company must produce this warehouse entry form at the warehouse upon delivery, without which cargo cannot be accepted.

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COURIER SERVICE

We do not recommend sending shipments via courier service (DHL, FedEx, UPS) as the cargo might be detained by customs and may miss the show, unless the shipment is very small and low value, otherwise airfreight is a better choice. Please contact with us before sending out shipments by courier.

If exhibitors insist on sending by courier service (there is a risk that the cargo might be detained and can’t be delivered which is beyond our control) please send it to our contact as follows:

APT Showfreight Shanghai Co., Ltd.
Room 2005, Modern Plaza Tower 1, 369 Xian Xia Road, Shanghai, 200336 China
Tel: 86-21-61240090
Contact: Mr Jimmy Zhu / Mr Michael Chan

Please let us have air waybill copy once available. Please also note that even if shipment is not detained by customs, handling charges from free arrival our office up to your booth will still be occurred @ USD190.00/shipment + duty/tax (as per outlay+10% handling fee). But if shipment is detained by customs, the shipper should deal with courier directly for give up or return. APT will not take any responsibility for shipper’s goods lost in due course.

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HEAVY & OVER-SIZE EXHIBITS

If exhibitors have heavy and oversized exhibits, exhibitors must be on-site early to direct the operation of uncrating and positioning. If crane of forklift is required for installation of equipment, please send your requirement to us as early as possible so that we could arrange contracting such equipment in advance. A quote will be given after receiving your enquiry.

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RE-EXPORT

The re-export formality will require about 2 weeks prior to the re-export shipment out of China. If the exhibitor needs the goods to be re-exported urgently, please advise representatives of EF-GSM / APT on-site of your request as applicable.

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SOLD GOODS / DISPOSAL

All goods sold or disposed or given away or not re-exported shall be subject to import duty and taxes of the CIF value or appraised value by Customs whichever is greater. The duty varies with commodities and the VAT is 17% of CIF value. The Procedures for Sold Goods are as follows:

  • Exhibitors are required to submit a copy of the sales contract, buyer’s company name, and address and contact number to EF-GSM / APT Show freight by the end of the show.
  • The buyer is required to present to Customs the invoice/packing list and sales contract for the processing of permanent import and payment of duty and taxes.
  • After the duties and taxes are paid, buyer will be allowed to take delivery of the goods from the Customs bonded warehouse.
  • For exhibits pending sale or waiting for signing of the sales contract, the exhibits will be transferred and kept in the Customs bonded warehouse subject to a maximum period of THREE (3) MONTHS from the date of import. After the period of three (3) months, the exhibits must either be re-exported or sold.

 

For sold exhibits, all duties and taxes must be paid and all import formalities must be completed within 3 months. Failure to comply, cargo will be forfeited by the Customs. Sold goods pending conversion to permanent import shall be transferred to Customs bonded warehouse for storage. Additional charges shall be payable by the exhibitor unless assigned to the buyer.

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FUMIGATION RULES IN CHINA

ALL CARGO WITH SOLID WOOD PACKING MATERIAL (WPM) sent to China (such as wood block cases, lath cases, pallets, frames, drums, axes, chocks, stow-wood, crossties and so on), fumigation must be arranged in the country of origin before sending the cargo to China. All such cargo must clearly be stamped with IPPC Logo as shown below:


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CUSTOMS BOND HANDLING FEE

Customs Bond Fee will be levied for temporary import shipment without ATA Carnet. If customs bond is arranged by EF-GSM/APT on behalf of the exhibitor as per exhibitor’s written request for temporary import, a customs bond handling fee is applicable to exhibitor at 2% of CIF value for 1 month, min. USD 150.00/month/consignment/exhibitor.

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CUSTOM BONDED STORAGE FEE

A storage fee will be applicable after 3 days’ free storage upon arrival till first move-in day and after 3 days free storage after show closes till re-export departure as follows:

Sea LCL Cargo USD 2.90 per cbm per day (Min. USD15.00)
Sea FCL Cargo USD 20.00/TEU/day (Min. USD 20.00)
Air Cargo USD 1.30 per 10 kgs per day (Min. USD13.00)
Container stored on-site during exhibition USD 85.00/TEU/day (Min. USD85.00)
Storage after 3 days free from exhibition close USD 20.00 per cbm per week or part thereof (Min.USD 20.00)

 

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MAGNETISM INSPECTION FEE FOR AIR FREIGHT RETURN

As the airlines implement strict security rules and may ask for magnetism detection & protection for many sensitive items by air transportation including electric equipment, computer, speaker etc., we will bill magnetism inspection fee if required at cost +15% handling fee. Please note that these fees can be significant, generally you should allow for around USD 2.00 per chargeable kg (min 200 kgs), if this is required.

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FURTHER INFORMATION

HIRE OF LABOUR OR EQUIPMENT ETC  

If additional labour or equipment is required, please contact us for quotation at least 48 hours before move-in. Normal work hours are 09:00 – 17:00.

INSURANCE  

It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the exhibition, till the return of the exhibits to domicile/ exhibits sold locally, including the period the exhibits are handled by EF-GSM / APT Showfreight Limited. Our tariff is calculated on the basis of volume and weight and has no correlation with the value of exhibits which means the cost of insurance cover is not included in our charges.

ADDITIONAL SERVICES

For additional services not listed above, an individual quotation will be given upon receipt of requirements.  

TERMS AND CONDITIONS

All business is only transacted in accordance with the terms and conditions of BIFA (2017) Edition. Copy is available upon request.

CONTACT DETAILS:

For all freight forwarding, courier, international shipping queries please contact: 

 

EF-GSM 
Contact: Mr. Michael Armitage
Tel: +44 (0) 1732 885 131
Fax: +44 (0) 1732 886 689
E-mail: michael@ef-gsm.com 

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