STAND BUILDING REGULATIONS


The organiser’s, The GSMA have adopted The Guide to Global Standards of Health and Safety at Exhibitions as minimum standard of health and safety that all venues, exhibitors and contractors should abide by. These standards are set out in the g-Guide which we strongly recommend that your contractor downloads.

Please note that the documents are regularly updated, so to ensure that your stand complies with current regulations, please ensure that your contractor regularly checks for these at the links above. Generally, if G-Guide specifications are adhered to (together with the specific 4YFN & xside regulations), stands will be issued with ‘Permission to Commence Build’ promptly. Please encourage your contractors to study it carefully so as to avoid delays.

It is a legal requirement that all ‘Space-Only’ stands are inspected independently for compliance with prevailing Health and Safety Law and Approved Codes of Practice.

The Organisers insists on safe working practices during the tenancy at the venue. Whilst the list below is not designed to be comprehensive, the following are important areas where a zero-tolerance stance will be taken without negotiation. Therefore, we advise you strongly to brief all personnel representing you on site (contractors, staff and any other personnel connected to your business), that they should arrive prepared.

The Deadline for ALL plans and documents to be submitted is Friday 10 January 2020


Barriers
Build Height Restrictions
and Stand Partitions

Ceiling Installations - Visibility
Company Name and Stand Number
Doors & Sliding Doors
Enclosed Exhibition Stands (50% rule)
Handrails
Hanging Banner/Ceiling Policy
Hospitality Suite Policy
Fixtures
Flooring
Carpet
Gangways/Aisles/a>
Platforms
Ramps - Disabled Access
Luminescent Displays & Stand Lighting
Material Specifications
Fabrics & Decorative Materials
Glazing
Plastics
Timber
Paintwork & Surface Treatments
Pillars & Wall Services
Power Supply - Electricity
Cables
Installation
Lgeal Responsibilities
Rigging
Water Features
Waste Removal


GENERAL RULES


Space only stands do not include walling, stand dividers, stand fittings, electrics, carpet or floor coverings and you are responsible for organising all of this at your own cost.

  • All space-only stands must be designed and built by experienced exhibition contractors/ stand-builders
  • The design of your stand is your responsibility and must be substantial by nature
  • Dividing walls between stands must consist of solid walling, provided by you
  • Any partition walls with neighbour stands and back walls must be dressed on the rear side in a neutral colour and without logos or branding. Signage, logos or projections are not allowed on this area so as to be visible from the adjacent stand
  • When you arrive on-site, the area of the stand will be marked out on the floor. It is your responsibility to ensure that the stand is built to the correct floor markings. If you are in any doubt about the location of your stand, please speak to the Hall Manager who will be able to assist you in establishing the boundaries within which you and your contractors must build and work
  • When you design your stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed. For further information, please read through the “Enclosed Exhibition Stand (50% Rule)”

BARRIERS (BALUSTRADES)

Barriers shall be provided to protect exposed edges of landings, balconies and any other changes of levels exceeding 360mm.

BUILD HEIGHT RESTRICTIONS AND STAND PARTITIONS

In order to keep an open concept in the “Space only” area and for the benefit for all exhibitors, we will regulate the height of the walling in your space to a maximum height of 3m.

Exhibits and walling should be positioned in such a way as not to obstruct the view of the exhibition or adjacent stands.

IMPORTANT: CO-WORKING SPACE ONLY BOOTHS

For all Space Only booths being categorised as CO-WORKING SPACE ONLY, please note that NO WALLING will be permitted in the area and only seating style constructions will be allowed. 

Stand partitions:

  • All Space Only stands, except for those categorised as CO-WORKING SPACE ONLY, must provide their own self-supportive partition walling where backing onto a neighbouring stand or perimeter walling with the minimum height being 2.5m.
  • Any partition walls with neighbour stands and back walls must be dressed from the rear using a plain white finish and without logos or branding.
  • Any perimeter walls, not neighbouring other stands can be branded on the outside with company logo and/or open branding.
  • Rigged structures are not permitted on the exhibition area.
  • Totally enclosed stands are not permitted on the exhibition floor.

Exceptions to the above will be considered by the organizers on a case by case basis and only if all affected neighbour stands have agreed in writing.

Click here to see updated technical floorplans. Any changes to floorplans should be checked with 4yfn@abraxys.com as this regulations may be affected.


CEILING INSTALLATIONS - VISIBILITY

Exhibitors may cover their stands with a ceiling structure provided that they observe the  material specifications and health and safety regulations particularly about  smoke detectors.

It must be remembered that ceilings can be seen from higher floors and especially the upper walkway and so their finish should be aesthetically pleasing and be included into the planning of your stand design. In order to achieve a harmonious effect the Organiser may require changes to be made in the ceiling finishes, even if this entails additional expense to the exhibitor.

Important note: All space only stands are to remember that the top of stands must also be capped off. The top of stands are to be dressed to conceal internal structure from the gallery viewing.

The Show Operations Team reserves the right to force the stand contractor to make any amendments to the stand build onsite, at the expense of the contractor / exhibitor, that they feel deviates from the below rules & regulations and standard health & safety polices.


 

COMPANY NAME AND STAND NUMBER

Name boards are not supplied on space only stands. It might be a good idea to add your stand number into the design of your stand, to help visitors find you. This is not mandatory.

 

DOORS AND SLIDING DOORS

Doors for entry and exit located on the edge of stands must not open outwards onto a gangway.

Manual sliding doors are only permitted in rooms with a maximum capacity of 50 persons.

Automatic sliding doors are only permitted with backup security systems that automatically open the door in case of a power cut and a manual override button that can open the door in case of an emergency. Such installations have to be made with a 24h power supply.

Sliding doors that are located in emergency routes also have to be fitted with above mentioned security systems for automatic sliding doors.

 

ENCLOSED EXHIBITION STAND (50% RULE)

  • Fully enclosed stands are not permitted on the exhibition floor.
  • Exhibits and walling must be positioned in such a way as not to obstruct the view of the exhibition or adjacent stands.
  • Only up to / a maximum of 50% of any open side of a stand is permitted to have an outside wall (see example below)
  • The organisers will not allow walls to be stepped back in order to overcome this ruling.
  • Solid runs of walling along open perimeters are not permitted unless facing a venue wall. Under no circumstances are neighbouring stands to be visually blocked off from the rest of the exhibition.
  • As the rule is to ensure visibility, handrails up to 1.1m height (including platform) are considered ‘open’.
  • The outside finish must be the same as inside or equivalent in quality of build.
  • A complete side solid is be decorated and branded appropriately i.e., covered with branding, artwork, frosting on glass etc., however, these must not protrude into the aisle. Please indicate this on your stand plans

Exceptions to the above will be considered by the organisers on a case by case basis and only if all affected neighbour stands have agreed in writing

NOTE FOR BUILD-UP: Visual enclosures during build-up in order to protect the privacy of exhibition stands are only permitted if they are structurally sound and are kept within the boundaries of the stand space.

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HANDRAILS

  • A continuous handrail must be provided where there are two or more risers
  • Handrails shall be non-climbable, i.e. with solid infills or vertical guardrails, which should be no more than 100mm apart and without horizontal members between verticals
  • The height of a handrail shall be a minimum of 900mm measured vertically from the pitch line of the stair to the top of the handrail
  • Handrails shall be continued as necessary around landings
  • Handrails shall not project on to the required width of the staircase for more than 100mm
  • All projecting ends of handrails shall be designed and constructed so as to avoid injury to persons descending a staircase

 

HANGING BANNER / CEILING POLICY 

No elements, banners, balloons or other equipment is allowed to hang from ceilings. No rigging requests on the exhibition area will be approved by 4YFN & xside.


HOSPITALITY SUITE POLICY

  • It is possible to build enclosed meeting area within a Space Only stand as long as it respects the stand partition rule and are no higher than 3m.
  • Hospitality Suites are meant for the purposes of private meetings and private entertainment. Hospitality Suite structures should be enclosed in such a manner as to prevent general access to the suite, allowing access only to pre-invited guests.
  • Hospitality Suites cannot include provision for any kind of public product demonstration.
  • Promotional videos should not be displayed along the perimeter of the Hospitality Suite, nor should promotional videos be viewable from the surrounding aisles. Any non-promotional videos that can be viewed from the aisles should be without sound
  • If you are planning to build a meeting room within your Space Only stand, please indicate it clearly in your Stand Plan Submission form.

If you are interested in renting a meeting room outside of your Space Only Stand, please contact your account manager


FIXTURES

  • It is strictly prohibited to make any fixtures to the hall installations, walls, floors, ceilings or columns
  • All connection panels set in the hall floors must always be accessible
  • The exhibition surface area may not be covered with either paint or glue. The only permitted covering for the exhibition space is a platform or carpeting which must be removed by the exhibitor at the end of the event including the removal of any adhesive tape
  • Any damage incurred by exhibitors or their delegates to the exhibition hall walls, installations etc. will be repaired by Fira and charged to the exhibitor

FLOORING

It is obligatory to cover the concrete exhibition floor. Carpet is only provided for Stand and Meeting Room packages and Turnkey Solutions. If you have a Space Only stand you must make arrangements to cover the floor of your stand. It is strictly forbidden to paint or plaster the stand floors or to use glue to attach the floor covering. Only double-sided adhesive tape may be used for this purpose. This must be removed at the end of the Exhibition.

  • CARPET

Fitted carpets, drugget, matting, crumb cloths and other textile floor covering and under-lays must comply with the standards below supported by documentary evidence or labelling.

British Standards - BS 4790 Spanish or M Class or European Standards - BS EN 13501.

You will be able to order carpet and platforms for your stand from our official supplier servifira. For further details, please contact servifira on email: 4yfn@firabarcelona.com or Tel: +34 93 233 2000. Please note that servifira online ordering website will be available soon

All floor coverings must be secured and maintained so that they do not cause a hazard. Mats shall be sunk, so they are flush with the floor of the stand. Any materials used for your booth installation or floor finishing must be flame retardant. When installing flooring materials such as carpet or pytex, special attention shall be paid so as not to damage the original floor, and no flooring materials shall be installed for the hallway.

It is strictly forbidden to paint or plaster the stand floors, or to use adhesive glue, including tape or bond; cable clips, screws or bolts to attach the floor covering. Fixing of floor coverings to the hall floor may only be carried out using the approved double-sided adhesive tape. This must be removed at the end of the Exhibition.

Please note: All costs relating to damage to the venue (including the floor), or any tape not removed by the end of the tenancy period, will be charged directly to the exhibitor’s responsible.


  • GANGWAYS / AISLES
  • All gangways must remain unobstructed and accessible at all times
  • Under no circumstances will any part of your stand, furniture, exhibits or displays be allowed to project beyond the boundary of your stand
  • No doors or windows shall open outwards onto a gangway
  • Night sheets must be tied securely and neatly throughout the day and avoid obstruction to gangways
  • Building across gangways is not permitted.
  • PLATFORMS

The provision of a platform is not obligatory. If exhibitor decide to build a platform, it should be at a maximum of 5cm high.

Open corners of stand floors and platforms with sharp edges must be avoided. Platform edges must be fully highlighted and the use of the platform must be included within the risk assessment. You can order platform and ramp from our official supplier servifira.

  • RAMPS - DISABLED ACCESS

All stands with a platform must have an access ramp. The slope of any ramp shall be uniform and no steeper than 1:10. Level landings shall be provided at the top and bottom of ramps and any intermediate position where exit doors open on to them. The minimum width of the ramp should be 1m. This slope should be within the stand and should not protrude into the aisle.

  • LUMINESCENT DISPLAYS & STAND LIGHTING

The luminescence of projections, electronic lighting display walls such as LED walls or other types of luminescent displays or general lighting within stands may have to be adjusted to avoid disturbances to neighbour stands. Such devices should be placed in such way to not affect surrounding stands. Stand lightning should be installed within the stand structure. No rigging requests on exhibition floor will be approved.

  • MATERIAL SPECIFICATIONS

All materials used must meet the relevant   Spanish CTE (Código Técnico de la Edificación), British, M or Euroclass standard. We draw your attention to the fact that only materials authorised by competent laboratories which attain the required EC standards can be used. Test certificates for the classes of building materials and the required material characteristics shall be supplied upon request. Certain materials are extremely dangerous due to their flammability and as such their use is prohibited. The specification of materials is quite explicit as to their classification and usage. Please see our guidelines below.

  • FABRICS & DECORATIVE MATERIALS

Fabrics and other decorative materials used for stand dressing must be flame-proofed or purchased already treated by use of an approved chemical. Suitable samples of materials shall be submitted for approval or documentary evidence provided. Materials may be tested on site to ensure that they comply.
Untreated wallpaper and similar thin surface finishes, not exceeding 1mm in thickness, may be accepted, provided they are fixed firmly with an approved adhesive.
 Artificial plants and flowers are combustible and give off toxic fumes. They must therefore, not be used for stand dressing. Silk type flowers are acceptable providing they have been fireproofed and are marked as such or provided with supporting documentation.

British Standards

BS 5438 or BS EN ISO 6940 and 6941

Spanish, M Class or European Standards

BS EN 13501

Class M1 or Euroclasses

A1, A2 or Euroclasses A1, A2 or B

  • GLAZING

All glazing and mirrors used in the construction of stands must consist of safety glass which is laminated. The use of annealed and tempered glass will not be accepted. The material must comply with the Spanish AENOR, British and/or European standards (e.g. BS 6206 and BS 6262 or BS EN 12600). Documentary evidence or labelling is required  

Any uninterrupted, large areas of clear glazing or mirrors must be indicated with warning stripes, dots, logos, etc. Corners must be polished or protected if they would otherwise pose a hazard to people striking them.

Overhead glazing or mirrors shall be of wired or laminated glass to ensure they are adequately protected from shattering.

Nominal thickness Maximum pane size dimensions - The table/graph below shows the laminate thickness required (pg. 34 of G-Guide)

 

Size

Thickness Required

1100mm x 1100mm

8mm

2250mm x 2250mm

10mm

4500mm x 4500mm

12mm

No limit

15mm

 

  • PLASTICS

BRITISH STANDARDS

Plastics must conform to the requirements of BS 476-Part-7-Class 1 Fire Regulation. Plastic plants, trees, etc must also conform to this standard. Polycarbonate materials such as Lexan and Macrolon are acceptable. Perspex must not be used.

SPANISH OR M CLASS

Plastic must conform to the requirements of M0 or M1. Documentary evidence is required. Plastic plants, trees, floating decorations etc must also conform to this standard. Perspex must not be used.

EUROPEAN STANDARDS BS EN 13501

For M0 class above read A1 or A2. For M1 class above read A1, A2 or B classes. Documentary evidence is required.


  • TIMBER

BRITISH STANDARDS

Timber used in construction and displays under 25mm thick must be impregnated to Class 1 standard, in accordance with BS 476 - Part 7. The exception to this is MDF, which is acceptable for use due to its density.

NOTE: Treated boards will have BS 476 - Part 7 - Class 1 marked on them.

SPANISH OR M CLASS 

Laminated wood more than 18mm thick or non-laminated between 5mm and 18mm shall be labelled or certified to M3. Non-laminated wood more than 18mm should be assumed to comply with M3 without the need for supporting documentary evidence.

Wood-based composite or plywood below 5mm requires to be M1 supported by reports. It may also be impregnated with suitable fire proofing substances applied by an approved method to M2 standards provided that certificates are supplied with the name of the product, a description and date of the approved applications. 

 EUROPEAN STANDARDS BS EN 13501

For M1 class above read A1, A2 or B classes. For M2 read A1, A2, B or C. For M3 read A1, A2, B, C or D. Documentary evidence is required and should be submitted along with your plans.

 

PAINTWORK & SURFACE TREATMENTS

Only water-based paints or adhesives may be used on site. Protective measures must be taken to ensure that no paint or adhesive is spilt or sprayed on to the fabric of the building

Fabrics and materials treated with fire resistant solutions should not be over painted with water-based paints

For Spanish or M class or European classes, paints should be of class M0 or M1 (euroclass A1, A2 or B) and be supported by documentary evidence. Nitrocellulose based paints are prohibited.

 

PILLARS & WALL SERVICES

  • Pillars are located within some stands. These may be decorated without damaging them and in accordance with permitted height regulations taking into account that if they include connection boxes or fire equipment, these need to stay accessible at all times. Coverings must not be applied directly to the pillar but should be separated from it by means of an empty space or a soft material such as felt or insulating material placed against the pillar.
  • Pillars can be decorated or cladded up to 3m high max.
  • Many pillars and walls in the halls include fire safety equipment. These pillars can be cladded but must leave equipment, hoses, fire extinguishers or panic buttons completely visible and accessible at all times.
  • The cladding cannot be a completely enclosed. Doors cannot be mounted in the cladding system. The front of the fire equipment needs to remain accessible
  • When cladding around a fire hydrant that is equipped with a panic button an opening on the cladding on this side needs to be provided. The opening needs to be big enough to fit a hand comfortably and reach it (minimum 15x15cm).  Signage needs to be provided on top of it to facilitate its location and visibility.
  • Fire equipment signage on pillars and walls.
    • The exhibitor may request fixed signs attached to pillars or walls to be removed if it collides with their structure. Only Fira can remove them and a cost might be associated with this. It is the exhibitor’s responsibility to substitute this signage in the same place where it will be visible (same height or the closest possible to the original position).
    • The substitute signage needs to comply with the UNE 23034:1988 rule in terms of characteristics and size. If the size of the removed/impaired sign is bigger than what the substitute, the original sign needs to be kept if possible.
    • It is also the exhibitor’s responsibility to provide temporary signage for these elements if their construction is obstructing the view of the existing signs.
    • Signs need to be auto luminescent in order to be visible in case of a power cut.
  • As with any other technical installation in the halls, pillars and walls must not structurally support any loads pertaining to stand decoration or any objects on display.
  • Please click here to view the village map, technical floor plans. Downloading options are .PDF, .DXF and .SVG files.
  • Exhibitors who have a pillar within their stand or partly on their stand can build cladding around it and brand this pillar. However the following rules have to be strictly adhered to:
  • The cladding has to be done by the exhibitor's stand builders in accordance the stand building rules laid out in our manual
  • The height of this type of cladding should never be any higher than the highest build element of the exhibitor's stand
  • The cladding has to be approved in accordance with our   Stand Plan Submission rules
  • The cladding has to be done flush against the pillar in order to minimize the impact on the public gangway. It should never exceed 100mm surrounding the footprint of the pillar
  • It is not permitted to create extra space for storage etc.
  • Any service boxes will need to be accessible at all times
  • If there is no agreement between the parties facing the pillar, the pillar has to be left as is
  • Where pillars are touching a stand boundary or they are located part on the gangway and part on one or more stands, the affected stands only have the right to clad the pillar and come to an agreement who can brand which side etc.
  • 4YFN & xside have always the right to refuse proposals of such cladding
  • In some cases the organisers will permit this type of cladding to pillars located on gangways in front of stands. If there is a pillar on a gangway between stands, the stands facing that pillar need to be in agreement about who can brand this pillar. The affected exhibitors can come up with a plan to each dress one side etc. as long as all parties agree (this has to be in writing)
  • The organisers reserve the right to refuse any designs or request amendments to designs, which in their opinion have a detrimental effect to neighbouring exhibitors or the overall look of the exhibition. 

 

POWER SUPPLY - ELECTRICITY

  • For more technical details of electrical installations please read the ” Electrical Safety” section.
  • All service chests and exhibitor boxes must be accessible at all times. Platforms must leave access to the underneath chest.
  • At Montjuïc venue, the multiple conductor cable will be provided in its tips of ring terminals with a minimum diameter of 6 mm and a maximum of 10 mm. The connection to the supply boxes of the Fira must be performed only by authorized personnel of Fira. Before that, the required documentation needs to be presented.


Electrical connection to service chests or exhibitor boxes 

In the Montjuïc venue, once the installation permit is obtained, and with a copy of the same, the installer shall request the connection from the Hall Manager who shall notify the Fira de Barcelona electrical service in order to proceed with connecting the power supply of the stand in the presence of the installer. The electrical service shall verify that the installation permit is authorized and shall proceed to connect.

During the build up period, short power cuts generated by connecting the switchboards of other exhibitors that share the exhibitor box may occur.

In the case that an exhibitor notices the need to modify their contracted power or add another switchboard during the event, this can be managed through the Fira de Barcelona sales department (www.Servifira.com), but this modification shall not be carried out until Fira de Barcelona considers it appropriate in order to avoid affecting other exhibitors.


Power supply through service lines 

When the power supply is greater than the power of the exhibitor box, the available connection points have been used up or a power supply is required in areas without services, an electrical service line connected to the Fira de Barcelona fixed installations must be installed.

This service line consists of a cable hose and a switch for supply to the exhibitor. This final switch can sometimes be omitted upon providing the supply in an exhibitor switchboard. This installation shall be carried out by the Fira de Barcelona technical personnel.

In this case and for all purposes, the point where the electrical service line installed by Fira de Barcelona ends shall be considered the starting point of the electrical installation of the stand.

When it is necessary to install an electrical service line, it must be requested from the Fira de Barcelona Sales Department (www.servifira.com) two (2) weeks prior to the start of the event build up. The costs associated with the installation of a service line shall be charged to the exhibitor requiring the service.

 

CABLES

  • The type of cable used between the Fira Barcelona supply box and the stand switchboard shall be 0.6/1 kV isolation type. Conductors to be used in the stand installation must be 0.6/1kV isolation level. Conductors of 450/750 V isolation level can be used with a rubber isolation (Type H07RN-F)
  • Colour code to identify the phase conductors is: black, brown or grey. Blue is identified for neutral conductor ant the green / yellow for ground conductor
  • Minimum section of the conductors depending on the protection installed


MCCB (Amperes)

Minimum section (mm)

6

1.5

10

1.5

16

2.5

20

4

25

6

32

6

40

10

50

10

63

16

80

25

100

35

125

50 (35 for open air conductor)

160

70 (50 for open air conductor)

  • The ground conductor must be of the same section as the phase – neutral conductors until 16 mm2. From 16 mm2on, it can be reduced by half

INSTALLATION:

  • Metal structures, receptors and, in general, everything that has metal parts and that could become live if a fault occurred, shall be connected to the ground distribution.
  • Trusses must be earthed, if any electrical installation (light fitting, wall outlet, cable etc.) is present in its immediate vicinity (on/below/through the truss).
  • Aluminium system stands must be earthed.
  • Steel constructions must be earthed, if any electrical installation (light fitting, wall outlet, cable etc.) is present in its immediate vicinity (on/below/through the construction).
  • Earthing takes place by a separate wire, connected as close as possible to or at the earthing point of the switch and distribution box (depending on the situation, by means of “plug in wall outlet” {if a better solution is not available}).
  • Junctions can be made with wire connectors, provided these are suitable for the (flexible) cable in question.
  • Junctions (whether or not within arm’s reach) must be protected by a junction box.
  • Earth leakage circuit breakers must have classification A (AC are not permitted).
  • Splitters are not permitted.
  • All lighting circuits and outlets of less than 32A shall be protected with 30 mA residual current circuit breaker (RCCB). All electrical equipment that is accessible to the public must be also protected with 30 mA RCCB
  • All circuits must be protected against overcurrents with omnipolar cut off (phase-neutral) in its origin
  • Only Spanish regulation will be accepted.  For any other case not explained, please follow the current Regulation of Low Voltage (Reglamento Electrotécnico de Baja Tensión) published in the Royal Decree 842/2002 (Real Decreto 842/2002)
  • It must always be taken into account that the electrical distribution in a stand must be legalized by a sole owner, the legalization being separate for each stand. In the case of stand islands for several exhibitors, each of the stands must be legalized separately in accordance with Industrial Safety Law 12/2008 of July 31st.
  • Installations must be standardized and certified by a licensed electrical installer authorized by the Autonomous Catalan Government (Generalitat de Catalunya) who draws up the necessary documentation
  • Stands up to 50 kW require a Technical Design Project
  • Stands with more than 50 kW power must be legalized through an electrical project conducted by a local collegiate engineer. This Electrical project has a fee. For more information please contact with servifira at   4yfn@firabarcelona.com
  • The power supply will be available from 07.00 to 23.00 during the exhibition period, except on the last event day, Wednesday 26 February when for logistical reasons power to stands in exhibition halls will be switched off at 18.00. If you need power at any other times (including dismantling) you have to order additional power please see the   Exhibition Suppliers Please note: the additional power will be installed on a different switchboard e.g. if you need 24-hour power you will have two different switchboards

For high amounts of electricity and for the exterior areas it may be possible that a power generator is needed. Please contact servifira in order to receive a quote 

Should you require a high amount of kW or a three-phase switchboard in any of the Halls please contact servifira in order to receive a quote: please click here to email or Tel:+ 34 932332000 

For power supplies of all other stands packages, please check under the relevant section on Manage my Exhibition Space page.


RIGGING

No rigging requests for exhibition area will be approved by 4YFN & xside. Please direct any questions to   4yfn@abraxys.com

 

WATER FEATURES

Water connections may be available for your stand or hospitality suite depending on where it is located. If your stand is located in Hall 1, Hall 2 or on the exterior, you must contact   servifira in order to check that this service is available given that there are limitations in these areas.

Any activity involving water where there is a risk of legionella (i.e. water features, fountains, etc.) is prohibited in the hall unless specifically requested and agreed by the organizer 90 days in advanced, complying with the national rules and regulation from the Spanish hygiene and health department ( click here to see the rules)

Please provide the following information to the organizer: 

  • A certificate that ensures that the material used is new and has been properly installed, so there is no risk of spreading of legionella

In addition, it is mandatory to comply with the following regulations:

  • The temperature of the water needs to be below 20º or above 60º.
  • Reduce to a maximum the pulverization of water
  • Water should be treated to avoid contamination (chlorine for example). Please provide detail treatment product to organizer.

Plumbing

  • There are water and drainage outlets in the Halls, but if additional conduits need to be installed, these will be charged to the exhibitor. The screw-thread 1/2" and the drainage channel is 32mm.
  • Pressure piping with double sided threads should be used for piping
  • Water pressure in the Fira piping system is 4 bars. At night this can reach 5 bars
  • For apparatus that require a constant water pressure, it is recommended that regulators are used and, where necessary, devices that increase the pressure
  • The Organiser takes no responsibility for interruptions or irregularities in the water supply
  • Without exception the basic regulations governing internal installations to supply water must be complied with
  • Should you wish to order this service you will be able to do it through servifira eCommerce website,   click here for more information.

The installation of toilets is not permitted as part of stands.

 

WASTE REMOVAL 

All Exhibitors have to accept 4YFN & xside´s Waste Removal conditions. Please   click here to see the Terms & Conditions of the event manual which include the Waste Removal conditions acceptance.

 The exhibitor or the company responsible for building and/or decorating the stand should leave the area completely clean and free of debris before the end of the dismantling period. The following are the official conditions in relation to waste removal:

General Terms:

  • The Exhibitor must ensure that all materials, debris and waste be removed on a daily basis. Special attention must be paid to the the end of the build-up period. Please also ensure that all waste is removed before the end of dismantling.
  • General waste bins and skips will not be provided in the venue, these must be specifically ordered
  • It is the responsibility of the Exhibitor to ensure their contractor has included waste removal and recycling within their stand build process.
  • It is the responsibility of the Exhibitor to ensure that the contractor removes all excessive building rubbish, carpets and floor coverings from your stand area and the venue at the end of the build-up. Any charges incurred due to items being abandoned will be passed directly onto the Exhibitor. Neither the organiser nor the venue will accept responsibility for items left behind. All carpet tape must be lifted from the floor, if you fail to do this you will incur a charge.
  • Sharp items must be properly wrapped and disposed of in a safe manner.

Waste Penalties

If materials are found after the dismantling period, a clean-up fee of 300 € per square meter of your total stand size, will be charged directly to the Exhibitor, for example if the Exhibitor has contracted a 12m2 stand the exhibitor will be liable for a €3,600 fine (12 * €300) regardless of the total amount of materials found.

  • Dumping of materials (i.e. removing waste from stands and abandoning elsewhere) within the venue is strictly forbidden and carries severe penalties. Any contractor caught abandoning waste of any kind will be fined on the spot, €5,000 plus the cost of the removal of the abandoned material. 
  • Any Exhibitor or appointed contractor found abandoning waste in or around their stand space will be asked to make arrangements to remove the waste. Failing to do so, the official waste removal supplier will clean the area, and a penalty of €450 per 1m3 waste container will be charged to the stand building contractor.
  • For repeat offenders the penalty will increase to €1.500 per 13 waste container.
  • Exhibitors will be informed of any such situations of non-compliance of their contractors.

Exhibitors have the option of contracting cleaning service. Please check the Stand Services section under Event Suppliers page.