Meeting Room

 

 



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GENERAL INFORMATION:

  • Location: 4YFN will be located at Fira Gran Via Venue. Please check the Floorplan to confirm your stand location
  • Handover: Meeting Rooms will be accessible from Saturday 26 February 2022


anchorPACKAGE DESCRIPTION:

Exhibition Passes: 

  • As a 4YFN exhibitor, you are allocated a limited number of complimentary Exhibition Passes for staff and guests depending on your stand size
  • Please visit Manage My Registration page for more information


100 Word Company Profile and Product Listing in:

  • The 4YFN & MWC Websites and the GSMA My Event App 
  • Product and Services Directory within the 4YFN & MWC Websites
  • You can submit your Company Profile through the 100 Word - Website Profile form

Company Logo & Social Links in:
  • The 4YFN Event Website
  • You can submit your company logo and social links through the 4YFN Website Logo & Social Links form in the Forms & Deadlines page

Meeting Room facilities: 

  • White melamine walls combined with white translucent poly-carbonate panels and no ceiling
  • Standard grey carpet
  • Lockable door with two copies of keys
  • Fluorescent lighting of 75W/m2
  • Fascia Name Board with company name and meeting room number
    • You can submit the Company Name you wish to appear in your fascia name board through the Fascia Name Board Form in the Forms & Deadlines page
    • Please note: if no name is submitted, the fascia name board will display the company name as shown on your contract
  • Furniture Package:
Meeting Rooms Up to 18m2
1x Conference Table
6x Chairs
1x Coat Hanger
1x Bin

Furniture Visuals will be published shortly
Meeting Rooms 18.5 - 36m2
2x Conference Tables
8x Chairs
1x Coat Hanger
1x Bin

Furniture Visuals will be published shortly
Meeting Rooms Above 36m2
3x Conference Tables
15x Chairs
1x Coat Hanger
1x Bin

Furniture Visuals will be published shortly

  • Power Supply: 230V power supply available from Saturday 26 June 2021 (07:00 - 23:00)
    • Stands up to 18m2: 3.3kw/16A switchboard with 1 embedded socket and 1 triple socket base
    • Stands above 18m2: 6.6kw/32A switchboard with 1 embedded socket and 1 triple socket base
    • You can select the location of your switchboard through the Switchboard & Socket Location Form in the Forms & Deadlines page
    • Please note: if the Switchboard & Socket Location Form is not submitted, the switchboard will be placed at Fira's discretion, you may incur additional costs if it needs to be moved
  • Cleaning: Basic Cleaning - sweep and empty bins - will be provided once set-up is finished and every evening during event day

IMPORTANT: All stand packages are subject to change and will be adapted as necessary to adhere to government guidance and regulations in place at the time of the Event.

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CUSTOMISE YOUR PACKAGE:

AV Services:
  • Should audio visual equipment be required, you can contract this separately with our Recommended Service Provider, servifira. Please click here for more information

Branding:
  • Branding is not included in your Meeting Room package
  • Should you wish to have your logo on the Fascia Name Board, you can request it and upload it through the Fascia Name Board Form in the Forms & Deadlines page
    • Please note this will be managed by servifira and will incur an extra cost. For more information, please contact servifira
  • For any other branding option, you can contract this separately with our Recommended Service Provider, servifira. Please click here for more information

Catering:
  • Should you wish to order catering for your meeting room, you will be able to place your order with one of our Official Catering Suppliers. Please click here for more information

Power Supply:
  • Power is included in your Meeting Room package as detailed above and will be available from Saturday 26 February 2022
  • Should you require additional power please contact servifira

WiFi & Wired Internet:
  • WiFi & Wired Internet can only be hired with our Official Supplier, servifira. Please click here for more information


anchorFORMS & DEADLINES:

Please click here for all of your forms and deadlines.

anchorDOS & DON'TS

Branding:
  • External Branding of your Meeting Room is permitted
  • Pull-up banners, posters or any other form of branding is not permitted in the aisles
  • It is not permitted to drill, staple or fix any attachments to the panels. Exhibitors are advised to use double sided tape or velcro to attach posters

Floorplans:
  • Please visit the Floorplans section for instructions on how to view and download your technical stand plan
  • For any questions related to the technical floorplans please contact Freeman, our technical floorplan provider, at 4yfn@freemanco.com

Frequency Policy:

  • If you are planning to use wireless devices (cameras, micros, etc.) or any wireless activation
  • Should there be a need for a frequency you can apply for it
  • For further information on frequencies, please click here

Platforms:
  • Your meeting room may have a platform in order for adjacent stands to have access to services. Please check the Important information for your stand build section in the Floorplanspage or contact your Account Manager for more information


Shipping & Onsite Distribution:


Stand Build:
  • Rigging above meeting rooms is not permitted
  • All decorative items and products must fit within the meeting room. No elements can be higher than the meeting room structure
  • If you are planning to bring your own contractors to customise your meeting room please ensure your contractor visits the Operations section in this manual, where all rules and regulations can be found
  • Meeting Room exhibitors planning on fitting out their space must send the stand plans to Abraxys Ltd for inspection. Please visit the Stand Plan Submission page for more details
  • Exhibitors are not allowed to dismantle their Meeting Room themselves and will be charged for any damaged material if this is attempted

Waste Removal:
  • GSMA has 0% waste tolerance policy, this means that exhibitors are responsible for removing all meeting room fitting waste, decorative items and any other elements not included in the meeting room package. Please refer to the Waste Removal Policy for further information

Weight Restrictions:
  • LED and LCD Screens cannot be fixed on the Shell Scheme panels due to weight restrictions