General Rules & Regulations


Air Conditioning
Audio Visual Frequency Interference
Balloons
Blackouts
Competitions, Lotteries & Draws 
Display of Logos
Distribution of Promotional Material
Drones or Remote Controlled Flying Objects
Fixtures
Floor Service Chests / Floor Ducts
Gangways / Aisles
Late Work
Lifting / Forklifts
Luminescent Displays
Maximum Floor Loading
Paintwork
Parties & Events on your Stand
Personal Protective Equipment (PPE)
Photography & Filming
Pillars & Wall Services
Pin Spots / Stick Lights
Platforms
Press Access
Queuing
Robotics
Special Activities
Special Activities and Prohibited Goods
Stand Vehicle - Event Days
Strobe / Fast Changing Lights
Virtual Reality
Waste Removal
Waste Separation for Exhibitors
Wheeled Transportation
Wireless Policy: WiFi
Wireless Policy: Cellular Frequencies

Air  Conditioning

The installation of any air-conditioning unit which produces warm-air condensation or an air-conditioning system which consumes a large amount of water, is strictly prohibited inside the venue.

The organisers reserve the right to disconnect any air-conditioning system, should they be found to be causing a nuisance to any attendee or the surrounding area / stands.


Audio Visual Frequency Interference

Audio visual equipment of all types has the ability to cause disrupting interference to communications services, we require exhibitors to eliminate such interference from AV installations to ensure that quality of attendee and exhibitor experience is maintained for all.

Due to interference problems with communication services during previous congress, we require exhibitors to make an effort to avoid or minimize any possible source of interferences within their booths, not only to ensure the quality of their own communications services but also to reduce interferences with any neighbouring booth and general services provided within congress.

The CE marking or formerly EC mark, is a mandatory conformity for products installed at MWC Barcelona (video walls, computers, tablets, etc.). The EC mark is a minimum requirement, with part of the certification process to reduce likelihood of disruptive radio frequency interferences. However, the standard does not guarantee a given piece of certified equipment will not cause harmful interferences; this remains the responsibility of the stand holder. In dense environments, such as MWC, even minor issues can have disproportionately large effects. For prototype equipment or demonstrations that require the use of licensed spectrum, please refer to the Wireless Policy: Cellular Frequencies.

All exhibitors that intend to install a video wall larger than 10 square meters must send the make and model details and relevant EC certification to mwcbarcelona.internet@firabarcelona.com and also specify if the video wall will be used permanently or occasionally during congress. Certifications should also be provided for the equipment that is used to drive the main screen (Video Matrix, controllers etc.), as these also generate and emit signals that can cause interference.

It is not permitted to install any equipment without the CE marking. During the build-up and during the event, GSMA or its designated representatives may check that video wall installations have the relevant and mandatory EC marking, as well as if the equipment is radiating across in any protected, licensed or requested band causing detrimental interference to others, and if found as such require the exhibitor to take immediate action to rectify.

During build-up we also recommend:

  • Use of good quality cables and wiring/installation methods
  • Implementing shielding of cables and power sources of any equipment that may cause interference to communication services, such a power sources of video walls, computers, etc.
  • Non-modification of any electrical equipment as this can lead to generation if interference and also invalidate the CE certification
  • GSMA reserves the right to measure and evaluate signal emissions from any equipment and if found to be causing interference, even if carrying a EC Mark, require rectification or ultimately the shutdown of the source of interference

* For further information regarding the EC mark, please click here.


Balloons

Balloons must comply with the Hanging Banner Policy and must not be mounted above stands. They can only be filled with air. 

Only one compressed air bottle can be kept on the stand at a time. It is the responsibility of the Exhibitors to make arrangements for storage of further bottles. In line with the Special Activities policy, the organisers need to be notified of this at least 90 days in advance.


Blackouts

Turning off the hall lighting above stands in Hall 1, 2 and 3 requires accessing the lamps with lifting equipment which can only be done prior to build-up. Please contact mwcbarcelona@firabarcelona.com to request a quote for this service before Wednesday 23 January 2019. Turning off hall lighting in Halls 5, 6, 7 and 8.1 is not allowed as it might affect the neighbouring stands.


Competitions, Lotteries & Draws 

No competitions, raffles, lotteries, draws, games of chance or the like (“Giveaways”) may be held by the Exhibitor whether at the Event or through Sponsorship unless the Exhibitor has (i) received the prior written consent of the Organiser, and (ii) taken all actions required by law with respect to the relevant local and/or national authorities.

Exhibitor is solely responsible for ensuring that it has complied with all applicable laws and obtained all required regulatory approvals.

All requests for the Organiser’s consent should be sent through the Competitions, Lotteries & Draws Form which can be found in the Forms & Deadlines section.  Deadline for submission is on the 10thof JanuaryRequests should include an explanation of the Giveaway (including when and where it will occur) and any prizes involved. 


Display of Logos

Displays of logos or branding outside of exhibition stands such as light beams or projections onto bare walls or gangways are not permitted without prior written approval by GSMA.


Distribution of Promotional Material

Exhibitors are not permitted to place stickers, signs or posters anywhere in the halls other than within their own stand perimeter. If you wish for advertising outside of the stand perimeter, please contact the sales team regarding paid advertising poster sites and billboards.

Exhibitor’s representatives may not distribute promotional literature, brochures, invitations etc. along gangways or near the entrance/exits. Such activities are to be confined within the stand boundaries.

  • All efforts to advertise, promote sales and / or operate exhibits or Sponsorship by the Exhibitor within their stand perimeter must be conducted in such a way as not to cause any annoyance or inconvenience to other exhibitors or visitors.
  • Exhibitors are not permitted to distribute, exhibit or advertise any third party materials, items or services at the Event

The Organiser reserves the right to stop any Exhibitor from performing any of the mentioned activities or any activities in conjunction with the above.  It is the Organiser’s sole discretion to remove any material or cease any activity.


Drones or Remote Controlled Flying Objects

Any exhibitor who wished to enter the venue with a drone or any other unmanned aerial vehicle must complete the Drone Application. All drone applications and supporting documentation must be submitted by 15 January for approval by the organisers. Drones are not permitted onsite the venue without proof of written permission from the organisers, GSMA for each unmanned aerial vehicle and the required insurance.

Drones or any other type of remote controlled flying object, are prohibited at the event in order to ensure the health, safety and privacy of all attendees. Exceptions to this rule may be granted by GSMA as Organisers in its sole discretion as part of special exhibition and sponsorship packages. It is also subject to GSMA's acceptance of an organisation's Drone Application according to the deadlines established in the Application. 


Fixtures

  • It is strictly prohibited to make any fixtures to the hall installations, walls, floors, ceilings or columns
  • All connection panels set in the hall floors must always be accessible
  • The exhibition surface area may not be covered with either paint or glue. The only permitted covering for the exhibition space is a platform or carpeting which must be removed by the exhibitor at the end of the event including the removal of any adhesive tape
  • Any damage incurred by exhibitors or their delegates to the venue infrastructure, installations etc. will be repaired by Fira and charged to the exhibitor

Floor Service Chests / Floor Ducts

All service chests must be accessible at all times. Platforms must have access to the service chest underneath. The general height of the platform should be 100 mm, please click here for visuals. All stands with a platform higher than 5cm on which people could stand must have an access ramp. Please see Ramps - Disabled Access for more information. 

Whenever a service chest is shared between more than one stand in one block of stands, it must remain accessible at all times (through a hatch). 
In order to have a hatch, we recommend a platform of 50mm for electrical cables only, and 100mm if a water connection is planned for any of the neighbouring stands. 
If during build up or show days any cable gets unplugged for some reason, the chest needs to be accessed by the technical teams. 
Whenever a service chest is half covered by a division wall or is at the limit of the stand, the area around the chest must remain accessible. 

Click here for more detailed information about floor service chests. 


Gangways / Aisles

  • All gangways must remain unobstructed and accessible at all times
  • Under no circumstances will any part of your stand, furniture, exhibits or displays be allowed to project beyond the boundary of your stand

Late Work

Contractors have the opportunity to apply for late working during build-up and dismantling. The application form is available on-site at the corresponding Exhibitor Service Desk according to your hall, where it has to be fully paid and stamped by Fira Barcelona. Then it has to be handed over to the Hall Manager of the respective Hall before 15:00 on the day of the intended late working. All staff has to wear the build-up or dismantling wristband according to the corresponding period.


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Please note:

  • Only switchboards with 24h power will be in use during work outside of official hours. All daytime switchboards will be turned off at 22:00 as per the regulations. If you need a daytime switchboard to be working during late work please indicate this when ordering the service. Additional power can be provided (if technically possible) at the corresponding cost
  • Contractors who have more than one stand in the same hall will only need to pay once
  • Contractors who are building in different halls will need to pay once per hall
  • On Sunday 23 February, late work is not
  • Construction work during the event open days is strictly prohibited. For security reasons such work is not permitted even outside the official opening hours


Important: Overnight access gates for late work is different than during official hours. Please click here for a detailed late work access map. 


Lifting / Forklifts

Forklifts are permitted within the halls. These may be hired to help unloading and loading of your vehicle in the loading areas as well as movement inside the halls. Forklifts must be booked prior to the show with Resa Expo Logistic to ensure the required safety checks are carried out. Due to safety reasons you cannot use your own forklift on the venue premises. If you wish to dry hire a forklift, you may do so through the appointed lifting contractor, Resa Expo Logistic however please note that a qualified forklift licence will be required upon contracting. Under no circumstances is a dry hired forklift to be driven by any other driver onsite other than the driver who is qualified and provided their license upon signing the terms and conditions provided by Resa. Any person found to be driving a forklift who has not been granted permission will be removed from the venue.

Please click here to contact Resa Expo Logistic or Tel; +34 932334743


Luminescent Displays

The luminescence of projections, electronic lighting display walls such as LED walls or other types of luminescent displays or general lighting within stands may have to be adjusted to avoid disturbances to neighbour stands. Such devices should be placed in such way as not to affect surrounding stands. 


Maximum Floor Loading

The maximum floor loading capacity are as follows:


Hall

max floor loading

Hall 1

3000kg/m2

Hall 2

5000kg/m2

Hall 3:

5000kg/m2

Hall 4:

5000kg/m2

Hall 5:

3000Kg/m2

Hall 6:

5000kg/m2

Hall 7

3000Kg/m2

Hall 8.0:

3500Kg/m2

Hall 8.1:

1500Kg/m2

*Any other area: Information on request.

Click here to see the floor loading on a map.


Please contact servifira for any further information by clicking here or Tel: +34 932332000 


IMPORTANT: Special conditions apply to double deck stands in Hall 8.1:

  • Point loads can only support up to 6000kg
  • The minimum distance between columns has to be 400cm
  • Base plates of 50x50cm are compulsory on double decker stand columns
  • Take into account the load limits and dimensions of the goods lifts in Hall 8. Click here for full details

Paintwork

Only water-based paints or adhesives may be used on site. Protective measures must be taken to ensure that no paint or adhesive is spilt or sprayed on to the fabric of the building. Fabrics and materials treated with fire resistant solutions should not be over painted with water-based paints.


Parties & Events on your Stand

The Organisers must be informed of any event taking place within a stand perimeter such as parties, drinks receptions / happy hours, press conferences etc…Events are only allowed to take place during the event opening hours of the hall the stand is located in and must comply with noise regulations. 
Any exhibitor found to be entertaining/holding an event on their stand, after the show closes will be asked to finish their event immediately.  Any costs associated with a cancelled event will be borne by the exhibitor.


If you wish to hold an event on your stand, please complete the ‘Stand Event Form’ in Forms & Deadlines. Submission of this form does not permit instant approval. Please await further information from the Organisers, submission of the form alone is not permission to proceed.


Personal Protective Equipment (PPE)


Important: All exhibitors and contractors in the halls during build-up and dismantling must wear appropriate PPE (Personal Protective Equipment)


  • Access to the venue is prohibited without wearing a hard hat and a high visibility vest with the exception of the Sunday before the event.
  • Robust footwear should be worn in the halls during build up and dismantling to prevent slipping and foot injuries. Flat shoes or pumps, heels of any kind, wedges, sandals, and flip-flops – are NOT suitable or permitted.

Please click here to read more about PPE in our Health and Safety section.


Photography & Filming

Photography and filming is not permitted during build-up or dismantling. Anyone found taking photos or filming will be stopped by security.  

During show open days, photographing and filming is permitted in accordance with the below.

  • Attendees (including exhibitors) agree not to:
    • bring in any recording devices (photographic, audio, video, etc.) or use such devices for other than a private non-commercial purposes w/o GSMA’s prior written consent
    • make any recordings/take photographs for any purpose of speakers, exhibitors, or their materials w/o GSMA’s prior written consent
    • make any recordings/take photographs of other stands without prior authorisation of the exhibitor
    • publish or disseminate such recordings/photographs w/o GSMA’s prior written consent
  • Place any tripods or other stationary photography or video equipment and cabling outside stand spaces or in public gangways

To obtain GSMA’s consent, please complete and submit the Photography & Filming Form which can be found in the Forms & Deadlines section.  

  • Attendees (including exhibitors)  consent to :
    • GSMA/its agents making recordings (electronic recording, film, video, audio, photography) of the Attendee w/o compensation.  GSMA is the copyright owner of such recordings.
    • Third parties capturing their image without compensation. Such third parties are released from all claims related to defamation, invasion of the right of privacy, publicity or personality, copyright or trademark infringement and unfair competition. 

Please contact one of the official photographers if you wish to use their services. 


Pillars & Wall Services

Some exhibition spaces contain pillars within their stand perimeter. These pillars may be decorated without in accordance with the permitted height regulations, taking into account that if they include connection boxes or fire equipment, these need to stay accessible at all times. Coverings must not be applied directly to the pillar but should be separated from it by means of an empty space or a soft material such as felt or insulating material placed against the pillar. Any damage to the pillar will be charged back to the client / client’s contractor.

Many pillars and walls in the halls include fire safety equipment. These pillars can be cladded however any equipment, hoses, fire extinguishers or panic buttons must remain completely visible and accessible at all times.

  • Cladding cannot be a completely enclosed.
  • Doors cannot be mounted in the cladding system.
  • The front of the fire equipment needs to remain accessible
  • When cladding around a fire hydrant that is equipped with a panic button, an opening on the cladding to access the button must be provided. The opening needs to be large enough for a hand to comfortably reach inside to hit the button (minimum 15x15cm).  Signage needs to be provided close to the opening to facilitate its location and visibility.

Fire equipment signage on pillars and walls:

  • The exhibitor may request fixed signs attached to pillars or walls to be removed if it collides with the stand structure. Only Fira can remove them and a cost might be associated with this. It is the exhibitor’s responsibility to substitute this signage in the same place where it will be visible (same height or the closest possible to the original position)
  • The temporary signage needs to indicate the same elements as the signage removed.
  • The substitute signage needs to comply with the UNE 23034:1988 rule in terms of characteristics and size. If the size of the removed/impaired sign is bigger than what the substitute, the original sign needs to be kept if possible.
  • It is also the exhibitor’s responsibility to provide temporary signage for these elements if their construction is obstructing the view of the existing signs.
  • Signs need to be auto luminescent in order to be visible in case of a power cut.
  • Check the fixed fire equipment signage specification for detailed information on pillar cladding and fire equipment & signage


As with any other technical installation in the halls, pillars and walls must not structurally support any loads pertaining to stand decoration or any objects on display. 

Please click here to view the village map, technical floor plans. Downloading options are .PDF, .DXF and .SVG files.

Exhibitors who have a pillar within their stand or partly on their stand can build cladding around it and brand this pillar. However the following rules have to be strictly adhered to:

  • The cladding has to be done by the exhibitor's stand builders in accordance the stand building rules laid out in our manual 
  • The height of this type of cladding should never be any higher than the highest build element of the exhibitor's stand
  • The cladding has to be approved in accordance with our Stand Plan Submission rules
  • The cladding has to be done flush against the pillar in order to minimize the impact on the public gangway. It should never exceed 100mm surrounding the footprint of the pillar 
  • It is not permitted to create extra space for storage etc.
  • Any service boxes will need to be accessible at all times
  • If there is no agreement between the parties facing the pillar, the pillar has to be left as is and might be clad in a neutral colour by GSMA
  • Where pillars are touching a stand boundary or they are located part on the gangway and part on one or more stands, the affected stands only have the right to clad the pillar and come to an agreement who can brand which side etc.
  • GSMA have always the right to refuse proposals of such cladding
  • In some cases, the organisers will permit this type of cladding to pillars located on gangways in front of stands. If there is a pillar on a gangway between stands, the stands facing that pillar need to be in agreement about who can brand this pillar. The affected exhibitors can come up with a plan to each dress one side etc. as long as all parties agree (this has to be in writing)


The organisers reserve the right to refuse any designs or request amendments to designs, which in their opinion have a detrimental effect to neighbouring exhibitors or the overall look of the exhibition.


Pin Spots / Stick Lights

Pin spots overhanging the edge of stands in order to illuminate fascia or facades of structures are only permitted when the following conditions are met:

  • Pin spots cannot be fitted below 4m height measured from the hall floor
  • At 4m or above, stick lights up to 300mm length are allowed 
  • Only at 6m height  stick lights up to 500mm length are allowed 
  • No other forms of lighting overhanging the gangways are permitted
  • All lighting must be shown on stand drawings 
  • Any stick lights found on site without prior approval, will have to be removed


Platforms

The provision of a platform may be necessary in order to cover the installation of services such as power, water or compressed air. It is the responsibility of the exhibitor to provide any platform that is deemed necessary.  Any floor service chests need to remain accessible at all times. Find out more in the Floor Service Chest / Floor Ducts section. 

To find out if you must install a platform, please check the Technical Floorplans

Open corners of stand floors and platforms should be splayed, rounded and angled, if not protected by heavy exhibits, to avoid sharp corners and tripping hazards. All edges must be rounded off; sharp cornered angles are not permitted. Please also take into consideration the height of exhibits, counters and screens when designing your stand.

Platform edges must be fully highlighted and the use of the platform must be included within the risk assessment. You can order platform and ramp from our official supplier servifira. Click here to access servifira online ordering website. 

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Press Access

Members of the press are not permitted within the exhibition halls during the build-up or dismantling period.

Exhibitors who register press as exhibition staff and who facilitate access to press during these periods will be in violation of the terms and conditions and will be asked to leave the venue.

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Queuing

If you are planning any form of attraction on your stand which requires a queue system or a large gathering of people, this must be included within the stand footprint. Any queue or gather spilling into the gangway surrounding the stand or into the main aisles will be moved and the attraction stopped until a solution is put in place with the organisers.

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Robotics

The use of certain robotics on your stand are classed as “Special Activities” and require further review and approval from the Organisers. Please read through the below for further information on the types of activities require a Special Activity Form to be submitted.

All robotics devices will be inspected on-site by the health and safety team, and may be subject to additional questions/confirmation regarding safety


Domestic robots, household robots and service robots

If you are planning any demonstrations which involve robotic devices developed for use by the general public (housework robots, surveillance robots, entertainment robots, and others) and / or have interaction with attendees, devices must comply with the EC safety standards and be CE marked. Documentary evidence or labelling may be reqiuered on-site by the health and safety team.

Important: Any part of a robot which is used to cut or could be sharp, must be removed from the device

This special activity will be inspected on-site by the health and safety team. 


Robots, Devices or Machinery not interacting with Humans

Demonstrations involving industrial robots and machinery that do not interact with humans, including, but not limited to, robot arms, articulated robots, and manufacturer machinery must follow the below regulations:

  • Such devices must be installed behind a fixed perimeter barrier to ensure attendees stay behind an exclusion zone  
  • A minimum safety distance must be maintained at all times to avoid any interaction with people

If the device will interact with humans, please review the next section.

This special activity will be inspected on-site by the health and safety team. 


Robots, Devices or Machinery Interacting with Humans

Demonstrations involving robots or devices designed to operate in close proximity or interact with humans require further review and approval from the Organisers. Please submit the Special Activity Form located in the Forms & Deadlines section of this manual.  

All such devices must comply with the relevant European safety standards and directives. It is important that you submit all of the documentation and technical information describing the safety features of the device such as stopping mechanisms, power and force limiting, safe reduced speed, etc. Please check the body of the “Special Activity Form” for further information.

This special activity will be inspected on-site by the health and safety team. 


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Special Activities  

Certain activities such as virtual reality (VR), augmented reality (AR), mixed reality (MR) self-driving cars, vehicle demonstrations, attendee participation activities, simulations, strobe lighting, and robotics, among others, require further review and approval from the organisers. 

Please refer to the Special Activities and Prohibited goods section in this manual for a list of what is considered to be a special activity.

Should you wish to conduct a special activity on your stand, please complete and submit the Special Activity Form which can be found in the Forms & Deadlines section.  If in doubt please submit the form and the Organiser will advise if any further action is required.

All special activities will be inspected on-site by the health and safety team, and may be subject to additional questions/confirmation regarding safety.


Special Activities and Prohibited Goods

Unless specifically agreed by the Organisers in writing following a notice period of at least 70 days' prior to the start of the Event, the following goods and equipment are prohibited and will not be admitted on to the exhibition floor: 

  • Flammable liquids or gases 
  • Naked flames incl. candles, torches etc.
  • Compressed gas cylinders 
  • Radioactive materials 
  • Radiation generators 
  • Goods classified as hazardous including toxic, corrosive, irritant, harmful or oxidising materials (with the exception of small quantities of domestic cleaning materials in containers or aerosols of less than 500 cc capacity) 
  • Any activity involving water where there is a risk of legionella i.e. water features, fountains etc. 
  • Explosive, pyrophoric or spontaneous combustible materials
  • Smoke machines 
  • Lasers other than Class 1 lasers or those in completely enclosed equipment 
  • Equipment that may cause nuisance due to odour, emission of objectionable noises or stroboscopic or disturbing lights, simulators and rides 
  • Animals
  • Machinery with moving parts on display including Robots or robotic features (see specific Robotics Section)
  • Gas cylinders
  • Simulation Rides
  • Certain types of Virtual Reality (see specific Virtual Reality Section)
  • Self-Driving Cars and vehicle demonstrations
  • Drones or remote controlled flying objects (see specific Drone rules)
  • Strobe or fast changing visuals (see specific section here)
  • Acrobatics or any other kind of activity that involves performers or artists

Should you wish to conduct a special activity on your stand, please find further information in the Special Activity section.


Stand Vehicle - Event Days   

Engine driven vehicles, electric vehicles, vessels or machinery will only be admitted to be displayed during the exhibition if a stand vehicle form has been submitted and accepted by the deadline. You can submit the Stand Vehicle form through the Forms & Deadlines page in this Manual. 

Please note the following rules regarding any vehicles on display:

  • TECHNICAL REQUIREMENTS: 
    • The fuel tanks of motor vehicles must contain only sufficient fuel to move the vehicle in and out of the hall.
    • The fuel tanks on all other petrol engine equipment must be empty
    • The fuel tank must be sealed, wherever possible with a lockable cap
    • All vehicles must be provided with a drip tray and shall be positioned within the boundaries of the stand so that any protrusions, doors, tail lifts etc., do not infringe the stand perimeter
    • The running of engines during the open period of an exhibition is strictly prohibited
    • Filling or emptying of fuel tanks inside the hall is strictly prohibited at all times.
    • Battery must be disconnected (this does not apply to new cars which have on-board computer systems)
  • DELIVERY DATE: We recommend to deliver any vehicles on the last day of build-up (Sunday 23 February 2020). There are more risks of damage if the vehicle is positioned before this date
  • COLLECTION DATE: Collection of the vehicle should be ideally on Thursday 27 February 2020 between 16:00 and 18:00 when build-up is starting and before gangways become blocked up with storage items
  • BUILD-UP PROCEDURE: All stand vehicles will have to go via the marshalling yard Sot del Migdia and will not gain access if they go directly to the venue. Read more here.
  • Fira Barcelona and the organisers do not take responsibility for any damages to the vehicle or any other items or stand constructions during move-in or removal of the vehicle

If you are planning Autonomous driving displays or any demo’s including the movement of cars, vehicle demo in your stand please make sure to submit the “Special Activity Form” which can be found in the Forms & Deadlines section of this manual. 

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Strobe / Fast Changing Lights    

All exhibitors / contractors wishing to use strobes or fast changing visuals on their stand are to notify the organisers by Friday 15th November, with a clear, detailed explanation.

The below regulations are mandatory when using strobes or fast changing visuals:

  • Strobes are to be mounted as high above head height as is practicable
  • The number of flashes or image changes is less than 5 per second (5Hz) 
  • Strobes are not permitted to be on, for more than 30 seconds at any one time
  • Any effect should be positioned outside the normal eyeline of the public or delegates
  • Where more than one strobe light is being used the flashes should be synchronized
  • Warning signs must be present.
  • Where possible, the lights should be bounced off walls and ceilings or diffused by other means so that glare is reduced.
  • Continuous operation of strobe lighting for long periods over 30 minutes, should be avoided.
  • Strobe lighting is prohibited on the staircases of all double deck / 2 storey stands
  • The maximum intensity level allowed for this type of light will be 3000 lux measured at 2 meters from any point on the ground
  • Any special effects on the stand should be positions in a way that any neighbouring stands are not affected. Any complaints from neighbouring stands will result in the onsite Health& Safety representative investigating
  • Under no circumstances may light be projected directly or indirectly on passage areas such as walkways, skywalks, aisle or common areas

The Organisers and / or the Venue Organisers, reserve the right to curtail or ban demonstrations if complaints are received.

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Virtual Reality   

Virtual reality, augmented reality and mixed reality involve immersive activities that distract and change the view of a participant’s actual surroundings. Such activities have the potential to cause injuries resulting from tripping, running into or striking walls, furniture, other objects or people.

In conducting VR, AR or MR activities, an Exhibitor must adhere to the following guidelines:


  • Activities must only take place in a safe environment
  • Exhibitors must ensure the area is completely free of any objects, walls, furniture or other items that participants can bump into or knock down when using the headset
  • Trained staff must be present at all times to ensure best practices and supervise the activity to ensure the participant’s safety
  • Participants should not handle sharp or dangerous objects while in the experience
  • Screens that are on / adjacent to the aisles are not permitted to be used for VR,AR or MR in order to avoid congestion in the gangways
  • If the activity requires a queue system or a large gathering of people, this must be included within your stand footprint


Virtual reality (VR), augmented reality (AR), mixed reality (MR) activities may also involve certain health risks. Such risks include motion sickness, nausea, dizziness, seizures, disorientation, loss of balance, and post-traumatic stress disorder responses. 

Exhibitors must ensure that participants in VR, AR or MR activities are fully aware of the health and safety warnings pertaining to such activities including through the use of safety signs to inform attendees of such risks.

Exhibitors are solely responsible for any and all risks and liabilities associated with any VR, AR, MR or other activities conducted at its stand. 


Important:

Exhibitors must submit the Special Activity Form if the Virtual Reality (VR), Augmented Reality (AR), Mixed Reality (MR) planned activity involves any of the following:

• The participant’s engagement in any physical activity while engaging in the VR, AR, or MR activity
• If the activity requires the use of any props such as a holding an object like a bat / racket of any kind
• Any VR, AR or MR activity in which the participant moves / revolves 180 to 360 degrees
• Simulator rides or chairs with moving parts

Please complete and submit the Special Activity Form which can be found in the Forms & Deadlines section of this manual.



Waste Removal

The Exhibitor or the appointed contractor responsible for building and/or decorating the stand must leave the stand and area around the stand completely clean and free of debris during build-up and dismantling. Each Exhibitor or appointed contractor is responsible for day to day removal of any waste and debris. All waste removal must comply with the following terms:


General Terms:

  • The Exhibitor must ensure that all materials, debris and waste be removed on a daily basis. Special attention must be paid to the the end of the build-up period. Please also ensure that all waste is removed before the end of dismantling.
  • General waste bins and skips will not be provided in the venue, these must be specifically ordered
  • It is the responsibility of the Exhibitor to ensure their contractor has included waste removal and recycling within their stand build process.
  • It is the responsibility of the Exhibitor to ensure that the contractor removes all excessive building rubbish, carpets and floor coverings from your stand area and the venue at the end of the build-up. Any charges incurred due to items being abandoned will be passed directly onto the Exhibitor. Neither the organiser nor the venue will accept responsibility for items left behind. All carpet tape must be lifted from the floor, if you fail to do this you will incur a charge.
  • Sharp items must be properly wrapped and disposed of in a safe manner.


Waste Penalties

If materials are found after the dismantling period, a clean-up fee of 300 € per square meter of your total stand size, will be charged directly to the Exhibitor, for example if the Exhibitor has contracted a 12m2stand the exhibitor will be liable for a €3,600 fine (12 * €300) regardless of the total amount of materials found.

  • Dumping of materials (i.e. removing waste from stands and abandoning elsewhere) within the venue is strictly forbidden and carries severe penalties. Any contractor caught abandoning waste of any kind will be fined on the spot, €5,000 plus the cost of the removal of the abandoned material. 
  • Any Exhibitor or appointed contractor found abandoning waste in or around their stand space will be asked to make arrangements to remove the waste. Failing to do so, the official waste removal supplier will clean the area, and a penalty of €450 per 1m3waste container will be charged to the stand building contractor.
  • For repeat offenders the penalty will increase to €1.500 per 1m3waste container.
  • Exhibitors will be informed of any such situations of non-compliance of their contractors.


Waste skip management Process (NEW)

In order to improve the logistics during build-up and dismantling, a new process has been introduced regarding skip management. It entails the creation of a Waste Skip Management Office that will now coordinate all waste skip orders, locations and movements around the venue.

In order to help us ensure that the process is successful please plan your waste removal orders in advance, providing as much information as possible. 

Please find the new regulations listed below:

  • Third party skip companies must contact the Waste Skip Management Office to arrange access to the venue.
  • Skips can only be placed in a pre assigned skip slot. The Waste Skip Management Office will be responsible for skip slot allocation.
  • During MWC, third party skips are not allowed to stay overnight and must be removed before the end of the day.
  • Full skips hired trough the official supplier (servifira) will be removed overnight.
  • All skips must be removed from the venue premises after 24 hours.
  • More than one skip at a time will not be allowed. Any exceptions to this rule must be authorised by the Waste Skip Management Office in advance.

For any queries regarding waste skips, please contact with the waste skips management office.

Email: mwcbarcelona.waste@firabarcelona.com


IMPORTANT: At the end of buildup and at the end of dismantling before leaving the venue, every exhibitor/contractor must have their stand space inspected by a representative of the Waste Patrol Team who will issue a waste removal “Handover Certificate” as proof that named stand space is clean and clear of any waste. The Waste Patrol Team will be contactable through the hall manager of the hall your stand is located in. All exhibitors without a waste removal Certificate may be subject to extra penalty charges by GSMA in accordance with their waste removal policy.

Exhibitors can contract waste removal via the official cleaning provider. Please click here to view Exhibition Suppliers/Cleaning & waste management.

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Waste Separation for Exhibitors

Exhibitors have the option to separate their waste on their stand into paper waste, packaging and mixed waste for recycling.

If you wish to do this, please visit one of the Fira Customer service desks located at the south entrance Level -1 or in the upper walkway near Hall 6 and request separate coloured bags at no extra cost.

Waste separation colour code:

 Paper

 Blue Bag

 Packaging

 Yellow Bag

 Mixed Waste

 Black Bag


Full bags have to be left in the nearest gangway at the end of the day for separate collection.


Wheeled Transportation

The use of scooters, segway’s, rollerblades, bicycles, skateboards, or other wheeled transportation not for use by the disabled, are strictly forbidden from use within the venue grounds at all times during build-up, show open and breakdown days.


Wireless Policy: 2.4 ghz / 5

It is forbidden to install or operate devices that propagate a wireless signal, as these will cause interferences in the general services provided at the venue. Examples of what is not allowed can be found below:

  • WiFi access points, also known as WiFi routers
  • Mobile hotspots (sharing your mobile Internet connection, thus creating a WiFi network)
  • MiFi devices
  • Beacons
  • Wireless microphones and/or cameras
  • Any other device that uses the unlicensed 2.4GHz or 5GHz spectra

In the interests of every exhibitor, unauthorized wireless networks will be detected and shut down. All exhibitors must adhere to the wireless policy and penalty processes will be activated if any are found to be in breach of the policy.

Please submit your Wireless Policy Acceptance form through the Forms & Deadlines page before Friday 24 January 2020.

Please remember the main driver for this WiFi strategy is to improve your WiFi experience at MWC, please view the Best Practices Infographic to understand general do’s and don’ts.

IMPORTANT NOTE: We understand that some exhibitors may require a special WiFi network for demonstrations. If you have a specific business need, please contact Fira Barcelona before Friday 31 January 2020 to discuss your requirements. 

The WiFi service is provided throughout the exhibition halls by Fira Barcelona. This service is provided exclusively in the 5GHz band that allows a better performance in crowded areas. Nearly all of the latest smartphones, tablets and laptops also run 5GHz WiFi.

Please make sure you have 5GHz compatible devices at MWC 2020Click here for instructions on how to find out if your devices are compatible with the 5GHz Wi-Fi service.

For other cellular frequencies, please read through the below section.

Fira IT Services: +34 93 233 3099

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Wireless Policy: Cellular Frequencies

We wish to inform exhibitors that there are restrictions on requesting frequencies for MWC 2020. To ensure availability and fairness of allocation. Fira de Barcelona highlights the importance of contacting us to deal with your requirements.

There are only a few frequencies available to be shared by the exhibitors. Because of this, the frequency coordination team will coordinate the different slots to reduce interference between exhibitors and power restrictions may apply.


When is necessary to apply:

  • The equipment you will demo will broadcast a radio frequency at any other band than WiFi spectrum (2.4 – 5 GHz)
  • When planning to use wireless microphones and walkie-talkies. These types of equipment’s require band allocation and coordination to avoid interference between exhibitors even though they can be used in unlicensed bands without requesting a frequency band.
  • It is NOT necessary to apply for a frequency when using a commercial SIM card from an operator or for WiFi devices.


Ordering process:

  • Contact mwcbarcelona.frequency@firabarcelona.com, the frequency coordination team of the event with the requirements.
    • Exhibitors must report both wired and wireless demonstrations even if demonstrations use licensed/unlicensed spectrum.
    • Available bands are listed on Appendix 2.
  • Complete the Frequency Application form in Forms & Deadlines page
    • Although it is not necessary to pay for reserving unlicensed bands it is still mandatory to fill the Frequency Application form and specify the Antenna Type regardless the exhibition will be wired/wireless, licensed/unlicensed band.
    • If ordering more than one 20MHz band, please complete a separate form for each additional.
  • Once your request is approved, a spectrum allocation fee need to be paid through the servifira website, please click here. For each frequency band requested, one unit of Frequency Management Fee product must be ordered
    • The product is under Internet, IT & AV Equipment > Internet Services > Advanced Services > Frequency Management Fee


If you need help during the process, please contact +34 93 233 2000



Important notes:

  • Deadline to order frequencies is on Friday 31 January 2020
  • If you need WiFi or use WiFi bands, please refer to the Wireless Policy - WiFi
  • The demonstrations cannot interfere with other licensed telecommunication services
  • Each exhibitor must be in condition to control the emission power of their radio equipment during any time that the spectrum is in use (including build up and validation testing, etc.)
  • The maximum e.i.r.p limits stipulated in Appendix 1 will be applied
  • Available frequency bands are listed in Appendix 2
  • The assigned frequencies will be confirmed around Friday 14 February 2020 and the official confirmation from the Spanish Frequency regulator will be around Tuesday 18 February 2020
  • A time scheduling policy would be applied if there are not enough frequency bands
  • Assigned frequencies can be used from Monday 24 February 2020 to Thursday 27 February 2020
  • All the emissions must finish at the end of the congress
  • Please note that there is specific advice section on how to coordinate and set up your audio-visual equipment for avoiding interference with other systems. Exhibitors can find this information in the Audio Visual Frequencies interference section in this manual

Appendix 1


These figures represent maximum power levels allowed around each booth (3m). Further power restrictions may apply onsite in case of interferences. Specifications subject to change. 

 Channel width

Maximum mean e.i.r.p. density

Maximum peak e.i.r.p.

Below 1,5MHz

- 80 dBm/MHz or -146 dBm/Hz / channel

- 70 dBm

1.5 to 5MHz

- 80 dBm/MHz or -143 dBm/Hz / channel

- 70 dBm

5 to 10 MHz

- 80 dBm/MHz or -140 dBm/Hz / channel

- 70 dBm


Appendix 2

List of frequencies available for MWC Barcelona that can be ordered directly through the Frequency Application form:

 Band

 Bandwidth available MWCB19

Slot available MHz (UL)

Slot available MHz (DL)

FDD/TDD

EIRP

Band 1

5 MHz

1930.1-1935.1

2120.1-2125.1

FDD

-70 dBm

Band 5

5 MHz

826-831

871-876

FDD

-70 dBm

Band 13

10 MHz

777-787

746-756

FDD

-70 dBm

Band 17

12 MHz

704-716

734-746

FDD

-70 dBm

Band 34

15 MHz

2010-2025

2010-2025

TDD

-70 dBm

Band 40

20 MHz

2305-2315

2350-2360

FDD

8 dBm

Band 40

20 MHz

2320-2340

2320-2340

TDD

17 dBm

Band 40  

20 MHz

2378.5-2398.5

2378.5-2398.5

TDD

-70 dBm

2350-2370

2350-2370

TDD

-70 dBm

2400.5-2480.5

2400.5-2480.5

TDD

-70 dBm

Band 42

20 MHz

3480-3485/3495-3500

3480-3485/3495-3500

FDD/TDD

-70 dBm

3580-3585/3595-3600

3580-3585/3595-3600

FDD/TDD

-70 dBm

3300-3400 MHz

100 MHz

3300-3400

3300-3400

TDD

30 dBm

3800-4200 MHz

400 MHz

3800-4200

3800-4200

FDD/TDD

30 dBm

5755-5775 MHz

20 MHz

5755-5775

5755-5775

TDD

0 dBm

5880-5890 MHz

10 MHz

5880-5890

5880-5890

TDD

20 dBm

Band 6 GHz

6 MHz

5972-5978

5972-5978

TDD

23 dBm

Band 14 GHz   

850 MHz

14501-15350

14501-15350

TDD

23 dBm

Band 19 GHz

50 MHz

19700-19750

19700-19750

TDD

32 dBm

Band 28 GHz   

28 MHz

28000-28028

28000-28028

TDD

40 dBm

Band 28 GHz

459 MHz

27066-27525

27066-27525

TDD

40 dBm

Band 28 GHz   

750 MHz

27525-28275

27525-28275

TDD

40 dBm

Band 29 GHz

10 MHz

28995-29005

28995-29005

TDD

15 dBm

Band 39 GHz

100 MHz

38194.95 - 38294.95

38194.95 - 38294.95

TDD

23 dBm

Band 57-66GHz

2160 MHz

57240 - 59400

57240 - 59400

TDD

-70 dBm

59400 - 61560

59400 - 61560

TDD

-70 dBm

61560 - 63720

61560 - 63720

TDD

-70 dBm


Please find below the list of frequencies that can also be ordered, but only by contacting with the Frequency Team directly using the contact details shown at the top of the form:

  • Band 598-622 MHz
  • Band 638-646 MHz
  • Band 7 GHz
  • Band 3.8-4.2 GHz

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